department of athletics policies & procedures - UNC Wilmington ...

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of the Department of Athletics as approved by the Director of Athletics. SUPERVISION RECEIVED: Direction received from the Deputy Athletic Director. A professional who needs little or no supervision holds this position. LEVEL OF PUBLIC CONTACT: This individual has a high level of public contact through meetings with prospective student-athletes and their families, university faculty and staff, student-athletes and possible community appearances with student-athletes. MONETARY RESPONSIBILITY: This individual has no level of monetary responsibility. STATEMENT OF RESPONSIBILITY FOR CONFIDENTIAL DATA: This individual has a high level of responsibility for confidential data with monitoring of student-athletes’ grades and financial aid information for compliance purposes, assisting in certifying prospective student-athletes eligibility, meetings with coaches and studentathletes and in matters dealing directly with the Deputy Athletic Director. Additionally, this individual is involved in the planning, direction and conduct of the Athletic Department. OTHER CHARACTERISTICS OF POSITION: Any other duties as assigned by the Director of Athletics. PREFERRED ABILITIES: This individual must have knowledge of NCAA, CAA and university rules and regulations, the ability to utilize NCAA compliance assistance software and must possess computer skills. Additionally, this individual must be able to make decisions in the daily operation of the Department of Athletics, work closely with the department’s coaching staff and other university departments and be available to student-athletes. ASSISTANT ATHLETIC DIRECTOR FOR SEAHAWK SPORTS MARKETING JOB DESCRIPTION: The primary responsibilities of this position are to establish and implement marketing and promotional themes and campaigns for the Department of Athletics. The athletic marketing office strives to stimulate season ticket sales, assist in securing corporate sponsorships and advertising revenue to meet budgetary needs. This office deals primarily with external affairs and works in conjunction with area businesses to promote and enhance the positive image of the athletic program in the community in an effort to stimulate support, attendance and participation in athletic events. This individual understands that compliance is a central element of employment and is 36
esponsible for adhering to NCAA, CAA and institutional rules and regulations. Supervises the merchandise sales of athletic apparel, develops promotional activities within the Department of Athletics and solicits sponsorships for special events and athletic contests. This position assists in soliciting corporate sponsorships, advertising and ticket sales for basketball home games and athletic events, coordinates pre-game and half-time entertainment and promotional events. Supervision of the pep band, dance team, cheerleaders and mascot at men and women’s home basketball games and coordination of promotional appearances and special recognition events in the community. The Seahawk Sports Marketing Office designs promotional material for season ticket brochures, order forms, schedule cards, posters, table tents and fliers for all sports and athletic special events. In addition, the sports marketing staff directs the promotional audio and video commercials for athletic events and distributes these materials to radio and television stations. Any other duties as assigned by the Director of Athletics. REPORTS TO: Associate Athletic Director/Executive Director of Student Aid Association (Seahawk Club) POSITIONS DIRECTLY SUPERVISED: Assistant Director of Seahawk Sports Marketing, dance team, cheerleaders, pep band, mascot, student workers and volunteers. BASIC FUNCTION: This position is responsible to establish and implement marketing and promotional activities for the Department of Athletics, to enhance community and campus awareness of athletic events, to assist in soliciting sponsorships for athletic events and to develop marketing and promotions plans which will facilitate increased ticket sales. POLICY MAKING AND/OR INTERPRETATION: This position is involved with policy making relating to the athletic program and the mission of the department and interpretation of university, CAA and NCAA policies as they relate to athletics. Responsible for setting policy and procedure for all promotional events and ticket sales. SUPERVISION RECEIVED: Associate Athletic Director/Executive Director of Student Aid Association (Seahawk Club). LEVEL OF PUBLIC CONTACT: A great amount of public, university and business community contact is necessary. Seeking the business community’s involvement with the 37
Page 1 and 2: UNIVERSITY OF NORTH CAROLINA WILMIN
Page 3 and 4: UNIVERSITY OF NORTH CAROLINA at WIL
Page 5 and 6: IV. FINANCIAL ADMINISTRATION AND CO
Page 7 and 8: Game Day Functions Special Events C
Page 9 and 10: I. ATHLETIC STATEMENT OF PURPOSE In
Page 11 and 12: The Department of Athletics Mission
Page 13 and 14: Ethical Conduct and Sportsmanship P
Page 15 and 16: more stringent than departmental, u
Page 17 and 18: suspended or terminated. Staff Memb
Page 19 and 20: organizations and constituencies on
Page 21 and 22: virtual media guides, programs and
Page 23 and 24: DIRECTOR OF SPORTS MEDICINE Directl
Page 25 and 26: and intern staff. Also responsible
Page 27 and 28: UNCW ATHLETIC COUNCIL MISSION STATE
Page 29 and 30: athletes for academic awards and po
Page 31 and 32: arrangements for the visiting team
Page 33 and 34: POSITION DESCRIPTIONS DIRECTOR OF A
Page 35 and 36: OTHER CHARACTERISTICS OF POSITION:
Page 37 and 38: serving as a liaison with the CAA a
Page 39 and 40: BASIC FUNCTION: The Student Aid Ass
Page 41 and 42: This position also serves as sports
Page 43: The Assistant Athletic Director for
Page 47 and 48: Interpreting and carrying out unive
Page 49 and 50: BASIC FUNCTION: As Assistant Athlet
Page 51 and 52: and regulations. PROGRAM DIRECTION
Page 53 and 54: campaign volunteers, various busine
Page 55 and 56: keep them apprized of accomplishmen
Page 57 and 58: promotional plans. This position re
Page 59 and 60: operation of Seahawk Sports Marketi
Page 61 and 62: MONETARY RESPONSIBILITY: Season and
Page 63 and 64: academic progress and promoting the
Page 65 and 66: STATEMENT OF RESPONSIBILITY FOR CON
Page 67 and 68: direction of the program and assist
Page 71 and 72: ADMINISTRATIVE SUPPORT STAFF / ATHL
Page 73 and 74: interpret and apply to situations.
Page 75 and 76: university community and prospectiv
Page 79 and 80: PROGRAM DIRECTION AND DEVELOPMENT:
Page 81 and 82: ANNUAL LEAVE All full-time permanen
Page 83 and 84: University's annual operating budge
Page 85 and 86: Throughout the year, the Associate
Page 87 and 88: team travel represents a major expe
Page 89 and 90: changes must be provided to the Ath
Page 91 and 92: Fifteen passenger vans shall be loa
Page 93 and 94: A Travel Fund has been established
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Reimbursements for legitimate expen
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The recruiting packet required by t
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If a change order is required after
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Contact Purchasing Services by tele
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processed and items repaired or rep
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Any variations or exceptions to UNC
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More frequent deposits are required
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hard items to consumers. 1. Interna
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using the facility (i.e., utilities
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The results of these inventories wi
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Responsibilities of the Staff Membe
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TEAMS In regards to practice, first
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up/breakdown Harold Greene Track $5
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GENERAL All UNCW and coaches’ pri
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EXAMPLE OF SPORTS CAMP TIMELINE (JU
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Please keep a copy of this checklis
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particular sport, and all assignmen
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Information pertaining to the Depar
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individual records for each sport o
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TABLE OF CONTENTS SECTION I-ORGANIZ
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Asthma and Metered Dose Inhaler (MD
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The Athletic Training Staff of UNCW
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Sports Medicine Department Organiza
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Develop and oversee a team of medic
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Eligible/Possession of North Caroli
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Bachelors degree from a regionally
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Ability to communicate both verbal
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services. It is the purpose of this
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(1) Administer this Article. (2) Is
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(2) Proof of practice in this State
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application for licensure if the Bo
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Performance Evaluations and Persona
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providers are highly encouraged to
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• UNCW Sports Medicine Sweatshirt
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students will take priority in term
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e available when CAA or NCAA events
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equires that employers ensure their
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detergent/disinfectant. Hand washin
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Sharps containers - red, capped, pu
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The Director of Athletic Training w
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FORM A: THE UNIVERSITY OF NORTH CAR
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FORM C: THE UNIVERSITY OF NORTH CAR
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FORM E: THE UNIVERSITY OF NORTH CAR
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FORM F: THE UNIVERSITY OF NORTH CAR
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FORM H: THE UNIVERSITY OF NORTH CAR
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Arrive on time for clinical hours a
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Student-Athlete Responsibilities St
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following set of guidelines should
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Coaches’ Responsibility PURPOSE:
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POLICY STATEMENT: This policy is de
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Any student interested in trying ou
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Exit Physical Assessment Policy PUR
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STEPS FOR PROCESSING MEDICAL BILLS
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3. Once the MRI is complete, the re
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4. Once the MRI is complete, the re
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(HIPAA). Sports Medicine Staff memb
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Web universal resource locators (UR
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Telephone Procedures: Members of t
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forms distributed and used by the U
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SECTION VII MEDICAL AND CLINICAL PO
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Asthma and Metered Dose Inhaler Pol
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25 breaths per minute, inability to
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It is the athlete’s responsibilit
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1. Remove the cap and hold the inha
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impairment of neurological function
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CT and MRIs have been found to be o
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Post-Concussion Exertional Testing
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Extreme thirst Frequent urination
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Role of the Athletic Training Depar
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Cutaneous manifestations in anaphyl
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Any patient requiring epinephrine a
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than 8%. A higher carbohydrate leve
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site achieved and the student-athle
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9. Do not ignore skin infections, p
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Pregnancy can also pose certain hea
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All UNCW Team Physicians will sign
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3. Phonophoresis Medications (Hydro
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FORM B AGENT OF RECORD STATEMENT Th
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FORM C UNSECURED MEDICATION EXCEPTI
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Sports medicine staff members, phys
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Sickling is often confused with hea
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12. Student-athletes with positive
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SECTION VIII AUXILIARY SERVICES POL
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ii. Notifies or is notified by Dire
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i. Coordinates communication with A
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Head Coach: Be aware of involved pa
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Public safety (PS) - crowd safety/c
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Student-athletes requiring temporar
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with a game or other activity despi
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A. Personnel should not return to t
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Certified athletic trainers and ath
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Nutritional Services Policy POLICY
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Emergency Personnel - Certified/Lic
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the University’s Student Health S
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Annual evaluation of the policies a
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Scott Julie Stacy Aldo Margery Step
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Appendix II Staff Performance Evalu
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EPA Performance Evaluation Template
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1 2 3 4 5 7. communicates effective
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Appendix III Preseason Pre-Particip
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Epilepsy /seizures Y N Anorexia/bul
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Back (strain, chronic pain, slipped
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Student-Athlete Signature Date Pare
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Musculoskeletal Examination Name __
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Athlete’s Name Male / Female (Fir
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PLEASE COMPLETE THE FOLLOWING INFOR
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FERPA Form for release of Student-A
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UNIVERSITY OF NORTH CAROLINA WILMIN
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I, the undersigned, hereby acknowle
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PHYSICAL CONDITIONING PROGRAMS POSE
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is listed in Appendix B. D. TESTING
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i. NOTIFICATION OF PARENTS: THE STU
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1. BASIS FOR TEST: WHEN A STUDENT A
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g. THE STUDENT ATHLETE MUST BE GIVE
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THE CONTRACTUAL AGREEMENT BETWEEN T
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Some Examples of NCAA Banned Substa
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APPENDIX E3 Notification of Schedul
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___ Full Sport Participation - NO R
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Annual review and update of the EAP
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- Will be able to implement emergen
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3) Activation of emergency medical
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EMERGENCY PLAN SOCCER FIELD- MEN’
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10 - Trask Coliseum 10A- Nixon Anne
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3) Activation of Emergency Medical
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EMERGENCY PLAN Men’s and Women’
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43 10 - Trask Coliseum 10A- Nixon A
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Brooks Field - Baseb
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Trask Coliseum - Men
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· Person placing 911 call will dir
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EMERGENCY PLAN Trask Coliseum, Hano
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- Will be certified in First Aid an
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X. UNCW STUDENT AID ASSOCIATION PUR
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STUDENT-AID ASSOCIATION BYLAWS BYLA
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d. In the event of a vacancy in the
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8. Removal. Any board member may be
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1. All donations and contributions
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a. The Executive Committee shall be
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SECTION XIII- Internal Control Proc
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Distribution of programs through sa
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team is considered to be a valuable
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Alcoholic beverages, outside food a
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XII. ATHLETIC ACADEMIC SUPPORT SERV
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and an athletic scholarship during
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athletes. To support student-athlet
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Repeat Policy Students who receive
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have supporting documentation from
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NCAA CHAMPS/Life Skills Program The
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Encourage student-athletes to enric
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Article VI: All amendments must be
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5. educational expenses awarded by
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3. for any other athletics reason A
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I Summer School Scholarships i Stud
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-medical expenses (except those cov
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• No apparel with another univers
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I Draft and Inquiry i A student-ath
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UNCW is committed to operating its
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Office. Copies of the report will b
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and nomination information to coach
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y a subcommittee from the Athletics
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The Director of Athletics, through
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collaborating in the senior exit in
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at all times. Additionally, the Ath
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immediately. o Individuals other th
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The Athletics Department has establ
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Any reduction or cancellation of ai
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Financial Aid Office will approve,
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Student-athletes are admitted to th
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committee is comprised of the Assoc
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Mid-Year Certification Process A. T
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number of transferable credits, and
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9. The year-end, final version of t
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Pass six hours during term 3 Maint
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student-athletes may request to kee
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6. Reimbursement request is reviewe
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6. Coaches will submit the faciliti
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7. Director of Athletics signs men
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Student-athletes may receive four c
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conduct/behavior will automatically
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student‐athletes’ experiences,
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XXIII. APPENDICES ATHLETIC DEPARTME
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Boseman Field - Softball Brooks Fie
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CAA Weekly Practice Report - Men's
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