department of athletics policies & procedures - UNC Wilmington ...

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d. Generate Financial Aid Award Notice e. Complete NCAA reports f. Attend CAA compliance seminars 4. Assistant Athletic Director for Academics a. Advise student-athletes and assist in registration process b. Monitor student-athlete academic progress c. Monitor tutorial program d. Serve as liaison for academics e. Attend CAA compliance seminars f. Coordinate CHAMPS/Life Skills programming 5. Registrar’s Office a. Certify student-athlete eligibility b. Prepare NCAA certification of eligibility forms for signature approval by Assistant Athletic Director for Compliance, Assistant Athletic Director for Academics, Associate Registrar, Faculty Athletics Representative, Head Coach and Director of Athletics c. Assist in monitoring student-athlete academic progress d. Attend CAA compliance seminars 6. Faculty Athletics Representative a. Monitor student-athlete academic progress b. Certify student-athlete eligibility c. Review and approve NCAA Squad List d. Assist with Senior Exit Interviews e. Serves as liaison for academics f. Attend CAA seminars and NCAA meetings 7. Internal Audit a. Annually review compliance records b. Offer recommendations for improvement in compliance efforts INSTITUTIONAL CONTROL The Athletics Department is responsible to and under the control of the Chancellor for the conduct of the athletics program. ETHICAL CONDUCT Athletics Department personnel shall represent themselves with honesty and sportsmanship 124
at all times. Additionally, the Athletics Department does not condone unethical conduct, gambling activities or deliberate violations of NCAA, CAA and institutional rules and regulations. All Athletics Department personnel are required to abide by and sign the Ethical Conduct and Sportsmanship Policy for Athletics Department Staff. It is the responsibility of all staff members to be good role models for student-athletes and conduct themselves in a professional manner. If it is determined that a staff member is responsible for unethical or un-sportsmanlike conduct, appropriate sanctions will be levied, which may include termination of employment. It is the responsibility of each coach to be familiar with the Ethical Conduct and Sportsmanship Policy for Student-Athletes and is also your responsibility to assure that your student-athletes abide by the Ethical Conduct and Sportsmanship Policy for Student-Athletes. RULES EDUCATION It is required of all coaches to attend a monthly Rules Education Meetings on the second Monday of each month. A required Full Staff Meeting is held the last Monday of each month. Attendance is monitored at these meetings and forwarded to the Director of Athletics for staff evaluation purposes. Excused absences from these meetings may be granted by the Deputy Athletic Director/SWA, Assistant Athletic Director for Compliance and/or Director of Athletics. All staff members are responsible for securing any information that is covered during the meetings. Additionally, the Athletics Department provides all staff members and appropriate departmental offices with a current NCAA Manual, a bi-monthly compliance newsletter, Hawk’s Bill, weekly interpretations, and current compliance issues to assist in rules education. All staff members are encouraged to utilize these resources to strengthen their understanding and compliance of rules and regulations. All questions should be directed to the compliance staff. Finally, education is also provided to representatives of the institution’s athletics interests through a brochure as well as in-person educational meetings. University constituents who have Athletics Department related duties are also educated on NCAA, CAA and institutional rules throughout the year by the AssistDirector of Compliance. RULES VIOLATIONS All violations of NCAA and CAA rules and regulations shall be reported to the CAA and the NCAA. If you have committed, or are aware of, a violation of rules and regulations, you are required to report this information to the Assistant Athletic Director for Compliance, Deputy Athletic Direcgtor/SWA, FAR and/or Director of Athletics. Secondary violations shall be reported to the NCAA and the CAA with Level I violations being reported directly to the NCAA, and Level II violations being reported to the CAA. REPORTING OF NCAA RULES VIOLATIONS UNCW is committed to operating its athletic programs in a manner which is consistent with the NCAA, CAA and university rules and regulations. Toward that end, the UNCW 125
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UNIVERSITY OF NORTH CAROLINA WILMIN
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UNIVERSITY OF NORTH CAROLINA at WIL
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IV. FINANCIAL ADMINISTRATION AND CO
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Game Day Functions Special Events C
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I. ATHLETIC STATEMENT OF PURPOSE In
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The Department of Athletics Mission
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Ethical Conduct and Sportsmanship P
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more stringent than departmental, u
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suspended or terminated. Staff Memb
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organizations and constituencies on
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virtual media guides, programs and
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DIRECTOR OF SPORTS MEDICINE Directl
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and intern staff. Also responsible
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UNCW ATHLETIC COUNCIL MISSION STATE
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athletes for academic awards and po
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arrangements for the visiting team
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POSITION DESCRIPTIONS DIRECTOR OF A
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OTHER CHARACTERISTICS OF POSITION:
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serving as a liaison with the CAA a
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BASIC FUNCTION: The Student Aid Ass
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This position also serves as sports
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The Assistant Athletic Director for
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esponsible for adhering to NCAA, CA
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Interpreting and carrying out unive
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BASIC FUNCTION: As Assistant Athlet
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and regulations. PROGRAM DIRECTION
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campaign volunteers, various busine
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keep them apprized of accomplishmen
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promotional plans. This position re
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operation of Seahawk Sports Marketi
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MONETARY RESPONSIBILITY: Season and
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academic progress and promoting the
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STATEMENT OF RESPONSIBILITY FOR CON
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direction of the program and assist
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ADMINISTRATIVE SUPPORT STAFF / ATHL
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interpret and apply to situations.
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university community and prospectiv
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PROGRAM DIRECTION AND DEVELOPMENT:
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ANNUAL LEAVE All full-time permanen
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University's annual operating budge
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Throughout the year, the Associate
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team travel represents a major expe
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changes must be provided to the Ath
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Fifteen passenger vans shall be loa
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A Travel Fund has been established
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Reimbursements for legitimate expen
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The recruiting packet required by t
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If a change order is required after
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Contact Purchasing Services by tele
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processed and items repaired or rep
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Any variations or exceptions to UNC
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More frequent deposits are required
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hard items to consumers. 1. Interna
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using the facility (i.e., utilities
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The results of these inventories wi
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Responsibilities of the Staff Membe
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TEAMS In regards to practice, first
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up/breakdown Harold Greene Track $5
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GENERAL All UNCW and coaches’ pri
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EXAMPLE OF SPORTS CAMP TIMELINE (JU
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Please keep a copy of this checklis
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particular sport, and all assignmen
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Information pertaining to the Depar
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individual records for each sport o
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TABLE OF CONTENTS SECTION I-ORGANIZ
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Asthma and Metered Dose Inhaler (MD
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The Athletic Training Staff of UNCW
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Sports Medicine Department Organiza
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Develop and oversee a team of medic
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Eligible/Possession of North Caroli
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Bachelors degree from a regionally
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Ability to communicate both verbal
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services. It is the purpose of this
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(1) Administer this Article. (2) Is
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(2) Proof of practice in this State
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application for licensure if the Bo
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Performance Evaluations and Persona
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providers are highly encouraged to
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• UNCW Sports Medicine Sweatshirt
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students will take priority in term
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e available when CAA or NCAA events
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equires that employers ensure their
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detergent/disinfectant. Hand washin
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Sharps containers - red, capped, pu
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The Director of Athletic Training w
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FORM A: THE UNIVERSITY OF NORTH CAR
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FORM C: THE UNIVERSITY OF NORTH CAR
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FORM E: THE UNIVERSITY OF NORTH CAR
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FORM F: THE UNIVERSITY OF NORTH CAR
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FORM H: THE UNIVERSITY OF NORTH CAR
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Arrive on time for clinical hours a
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Student-Athlete Responsibilities St
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following set of guidelines should
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Coaches’ Responsibility PURPOSE:
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POLICY STATEMENT: This policy is de
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Any student interested in trying ou
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Exit Physical Assessment Policy PUR
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STEPS FOR PROCESSING MEDICAL BILLS
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3. Once the MRI is complete, the re
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4. Once the MRI is complete, the re
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(HIPAA). Sports Medicine Staff memb
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Web universal resource locators (UR
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Telephone Procedures: Members of t
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forms distributed and used by the U
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SECTION VII MEDICAL AND CLINICAL PO
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Asthma and Metered Dose Inhaler Pol
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25 breaths per minute, inability to
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It is the athlete’s responsibilit
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1. Remove the cap and hold the inha
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impairment of neurological function
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CT and MRIs have been found to be o
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Post-Concussion Exertional Testing
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Extreme thirst Frequent urination
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Role of the Athletic Training Depar
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Cutaneous manifestations in anaphyl
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Any patient requiring epinephrine a
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than 8%. A higher carbohydrate leve
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site achieved and the student-athle
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9. Do not ignore skin infections, p
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Pregnancy can also pose certain hea
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All UNCW Team Physicians will sign
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3. Phonophoresis Medications (Hydro
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FORM B AGENT OF RECORD STATEMENT Th
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FORM C UNSECURED MEDICATION EXCEPTI
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Sports medicine staff members, phys
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Sickling is often confused with hea
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12. Student-athletes with positive
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SECTION VIII AUXILIARY SERVICES POL
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ii. Notifies or is notified by Dire
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i. Coordinates communication with A
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Head Coach: Be aware of involved pa
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Public safety (PS) - crowd safety/c
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Student-athletes requiring temporar
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with a game or other activity despi
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A. Personnel should not return to t
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Certified athletic trainers and ath
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Nutritional Services Policy POLICY
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Emergency Personnel - Certified/Lic
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the University’s Student Health S
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Annual evaluation of the policies a
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Scott Julie Stacy Aldo Margery Step
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Appendix II Staff Performance Evalu
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EPA Performance Evaluation Template
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1 2 3 4 5 7. communicates effective
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Appendix III Preseason Pre-Particip
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Epilepsy /seizures Y N Anorexia/bul
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Back (strain, chronic pain, slipped
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Student-Athlete Signature Date Pare
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Musculoskeletal Examination Name __
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Athlete’s Name Male / Female (Fir
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PLEASE COMPLETE THE FOLLOWING INFOR
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FERPA Form for release of Student-A
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UNIVERSITY OF NORTH CAROLINA WILMIN
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I, the undersigned, hereby acknowle
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PHYSICAL CONDITIONING PROGRAMS POSE
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is listed in Appendix B. D. TESTING
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i. NOTIFICATION OF PARENTS: THE STU
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1. BASIS FOR TEST: WHEN A STUDENT A
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g. THE STUDENT ATHLETE MUST BE GIVE
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THE CONTRACTUAL AGREEMENT BETWEEN T
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Some Examples of NCAA Banned Substa
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APPENDIX E3 Notification of Schedul
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___ Full Sport Participation - NO R
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Annual review and update of the EAP
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- Will be able to implement emergen
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3) Activation of emergency medical
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EMERGENCY PLAN SOCCER FIELD- MEN’
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10 - Trask Coliseum 10A- Nixon Anne
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3) Activation of Emergency Medical
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EMERGENCY PLAN Men’s and Women’
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43 10 - Trask Coliseum 10A- Nixon A
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Brooks Field - Baseb
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Trask Coliseum - Men
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· Person placing 911 call will dir
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EMERGENCY PLAN Trask Coliseum, Hano
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- Will be certified in First Aid an
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X. UNCW STUDENT AID ASSOCIATION PUR
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STUDENT-AID ASSOCIATION BYLAWS BYLA
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d. In the event of a vacancy in the
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8. Removal. Any board member may be
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Page 381 and 382: a. The Executive Committee shall be
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Page 385 and 386: Distribution of programs through sa
Page 387 and 388: team is considered to be a valuable
Page 389 and 390: Alcoholic beverages, outside food a
Page 391 and 392: XII. ATHLETIC ACADEMIC SUPPORT SERV
Page 393 and 394: and an athletic scholarship during
Page 395 and 396: athletes. To support student-athlet
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Page 401 and 402: NCAA CHAMPS/Life Skills Program The
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Page 405 and 406: Article VI: All amendments must be
Page 407 and 408: 5. educational expenses awarded by
Page 409 and 410: 3. for any other athletics reason A
Page 411 and 412: I Summer School Scholarships i Stud
Page 413 and 414: -medical expenses (except those cov
Page 415 and 416: • No apparel with another univers
Page 417 and 418: I Draft and Inquiry i A student-ath
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Page 421 and 422: Office. Copies of the report will b
Page 423 and 424: and nomination information to coach
Page 425 and 426: y a subcommittee from the Athletics
Page 427 and 428: The Director of Athletics, through
Page 429: collaborating in the senior exit in
Page 433 and 434: immediately. o Individuals other th
Page 435 and 436: The Athletics Department has establ
Page 437 and 438: Any reduction or cancellation of ai
Page 439 and 440: Financial Aid Office will approve,
Page 441 and 442: Student-athletes are admitted to th
Page 443 and 444: committee is comprised of the Assoc
Page 445 and 446: Mid-Year Certification Process A. T
Page 447 and 448: number of transferable credits, and
Page 449 and 450: 9. The year-end, final version of t
Page 451 and 452: Pass six hours during term 3 Maint
Page 453 and 454: student-athletes may request to kee
Page 455 and 456: 6. Reimbursement request is reviewe
Page 457 and 458: 6. Coaches will submit the faciliti
Page 459 and 460: 7. Director of Athletics signs men
Page 461 and 462: Student-athletes may receive four c
Page 463 and 464: conduct/behavior will automatically
Page 465 and 466: student‐athletes’ experiences,
Page 467 and 468: XXIII. APPENDICES ATHLETIC DEPARTME
Page 469 and 470: Boseman Field - Softball Brooks Fie
Page 471: CAA Weekly Practice Report - Men's
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