department of athletics policies & procedures - UNC Wilmington ...

athletes. To support student-athlete academic responsibilities and obligations, the
Department of Athletics monitors class attendance and the degree progress of its studentathletes.
As established by Athletic Council, student-athletes will not have more than five
absences per class in a given semester for athletic travel and competition. Exceptions to this
policy will be reviewed and approved by Athletic Council for reasons related to conference
scheduling, sport competition scheduling, post-season competition and other extenuating
circumstances. No class time will be missed for team practices. Additionally, there will be
no athletic events scheduled during the final exam period without prior approval from the
Chancellor's Office. Such approval is granted only under exceptional circumstances.
However, an athletic event may be scheduled on a Saturday or Sunday during the exam
period.
Student-athletes are encouraged to pre-register for classes as well as schedule classes early in
the day. Coaches, Assistant Athletic Director for Academics and Sport Supervisors review
class schedules and recommend changes to prevent excessive and unnecessary absences.
The Department of Athletics prepares missed class forms to notify instructors of class dates
that student-athletes will miss due to athletic travel and competition. Instructors sign the
missed class forms indicating awareness and approval of the missed class. If instructors
indicate a conflict with the missed class, the student-athlete will attend class if other
arrangements cannot be agreed upon. It is the responsibility of the student-athlete to
satisfactorily complete any class work missed or assigned by the instructor.
Department of Athletics Scheduling Policy
The Department of Athletics develops team schedules to minimize conflict with the academic
responsibilities of student-athletes. The Chancellor approved priority registration for
student-athletes to also help minimize conflicts between classes and athletic obligations.
Most student-athletes are able to schedule required courses during morning hours and during
the off-season to significantly reduce potential conflicts between classes and athletic
schedules.
The Department of Athletics adheres to the NCAA policy for not missing classes due to
practices and every effort is made to schedule competition with the least amount of class time
missed. Through the Student-Athlete Advising Center, missed class letters are prepared and
forwarded to faculty, who have student-athletes enrolled in their classes, of dates when
student-athletes will miss class due to scheduled competition. Should there be a conflict
between an instructor's expectations and athletic competition; the student-athlete will adhere
to class demands.
In the preparation of competition schedules, coaches make a good faith effort to prepare
schedules that provide an optimal balance between missed class time and competition.
Scheduling flexibility is somewhat limited at times due to conference schedule obligations.
Coaches complete a "Proposed Declaration of Playing & Practice Season" form that is
reviewed by the Director of Compliance, Associate Athletic Director for Business, the Sport
Supervisor, and the Deputy Athletic Director/SWA. An important focus of this review is the
number of missed classes associated with competition. Competition schedules are revised, as
necessary, when there is an excessive number of absences. Additionally, the Athletic
Council reviews the number of missed classes per semester and approves schedules
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