department of athletics policies & procedures - UNC Wilmington ...

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days missed. Criteria for choosing mode of transportation: Up to 350 miles one direction: Air If necessary due to missed class time constraints, commercial airlines are an acceptable means of travel for athletic teams for competition. Charter services are subject to the approval of the Athletic Director and can only be procured through the involvement of the UNCW Purchasing department Chartered Bus Buses may be used as transport to away venues, transport to hotels from airports and transport from hotels to playing venues. When feasible due to budget constraints, a chartered bus will be used for travel up to 350 miles in one direction. Vans Fifteen passenger vans shall be loaded with no more than 10 passengers and equipment. 12 passenger vans may be loaded with no more than 8 passengers and equipment. Over 350 Miles one direction: Air Commercial airlines are an acceptable means of travel for athletic teams for competition over six (6) hours or 350 miles (one-way) away. Charter services are subject to the approval of the Athletic Director and can only be procured through the involvement of the UNCW Purchasing department Chartered Bus Buses may be used as transport to away venues, transport to hotels from airports and transport from hotels to playing venues. When using commercial or charter air services, a bus will be procured to meet the team at the airport and transport the team as necessary for the trip until the team returns to the airport to travel back to UNCW. Vans 82
Fifteen passenger vans shall be loaded with no more than 10 passengers and equipment. 12 passenger vans may be loaded with no more than 8 passengers and equipment. Teams that have smaller squad sizes (ie: Golf, Tennis, and Volleyball) may choose to use vans when traveling over 350 miles. All drivers of university or Department of Athletics’ owned vans or cars must be university or state employees and properly licensed to operate said vehicle. All personnel designated as allowable to drive vehicles must file a copy of their driver’s license in the Department of Athletics. In case of a breakdown, every effort should be made to have the extent of the repair estimated, contact the Athletic Business Manager or Campus Police, if after hours. If the problem can be fixed within 2 to 4 hours, arrangements should be made to either wait for repair to be made, or make arrangements for transportation and proceed to the team’s destination in the best manner possible and pick up the vehicle on the way home. A vehicle should never be left unless it is absolutely necessary. 5. Lodging All expenses incurred by a sport's team when traveling must be within budgetary constraints and Departmental, University, CAA and NCAA guidelines. A separate bed must be provided for each person traveling with the official travel party. Depending on the team size, the amount of required travel and related costs (e.g., transportation, lodging, meals), all or part of the travel accommodations may be let out for bid. The Rooming List form (See B: 6 Official Travel Party Rooming List Form) is used to document room assignments for all individuals on the official travel party list. Specific information required includes the name of the team, city, dates of occupancy and name of the hotel, as well as the room numbers, assigned occupants, their position and the price of each room. Student-athletes should be advised that all unapproved; in-room charges are to be their personal responsibility. Any approved miscellaneous expenses for student-athletes are to be substantiated with a valid receipt or detailed explanation and attached to the Travel Expense Voucher. 6. Meals Student-athletes may be provided with per diem meal allowance not to exceed $25.00 per day (i.e., $6.00 for breakfast, $8.00 for lunch and $11.00 for dinner) All official travel party members receiving per diem are 83
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UNIVERSITY OF NORTH CAROLINA WILMIN
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UNIVERSITY OF NORTH CAROLINA at WIL
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IV. FINANCIAL ADMINISTRATION AND CO
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Game Day Functions Special Events C
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I. ATHLETIC STATEMENT OF PURPOSE In
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The Department of Athletics Mission
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Ethical Conduct and Sportsmanship P
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more stringent than departmental, u
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suspended or terminated. Staff Memb
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organizations and constituencies on
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virtual media guides, programs and
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DIRECTOR OF SPORTS MEDICINE Directl
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and intern staff. Also responsible
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UNCW ATHLETIC COUNCIL MISSION STATE
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athletes for academic awards and po
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arrangements for the visiting team
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POSITION DESCRIPTIONS DIRECTOR OF A
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OTHER CHARACTERISTICS OF POSITION:
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serving as a liaison with the CAA a
Page 39 and 40: BASIC FUNCTION: The Student Aid Ass
Page 41 and 42: This position also serves as sports
Page 43 and 44: The Assistant Athletic Director for
Page 45 and 46: esponsible for adhering to NCAA, CA
Page 47 and 48: Interpreting and carrying out unive
Page 49 and 50: BASIC FUNCTION: As Assistant Athlet
Page 51 and 52: and regulations. PROGRAM DIRECTION
Page 53 and 54: campaign volunteers, various busine
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Page 57 and 58: promotional plans. This position re
Page 59 and 60: operation of Seahawk Sports Marketi
Page 61 and 62: MONETARY RESPONSIBILITY: Season and
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Page 65 and 66: STATEMENT OF RESPONSIBILITY FOR CON
Page 67 and 68: direction of the program and assist
Page 69 and 70: OTHER CHARACTERISTICS OF POSITION:
Page 71 and 72: ADMINISTRATIVE SUPPORT STAFF / ATHL
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Page 75 and 76: university community and prospectiv
Page 77 and 78: OTHER CHARACTERISTICS OF POSITION:
Page 79 and 80: PROGRAM DIRECTION AND DEVELOPMENT:
Page 81 and 82: ANNUAL LEAVE All full-time permanen
Page 83 and 84: University's annual operating budge
Page 85 and 86: Throughout the year, the Associate
Page 87 and 88: team travel represents a major expe
Page 89: changes must be provided to the Ath
Page 93 and 94: A Travel Fund has been established
Page 95 and 96: Reimbursements for legitimate expen
Page 97 and 98: The recruiting packet required by t
Page 99 and 100: If a change order is required after
Page 101 and 102: Contact Purchasing Services by tele
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Page 105 and 106: Any variations or exceptions to UNC
Page 107 and 108: More frequent deposits are required
Page 109 and 110: hard items to consumers. 1. Interna
Page 111 and 112: using the facility (i.e., utilities
Page 113 and 114: The results of these inventories wi
Page 115 and 116: Responsibilities of the Staff Membe
Page 117 and 118: TEAMS In regards to practice, first
Page 119 and 120: up/breakdown Harold Greene Track $5
Page 121 and 122: GENERAL All UNCW and coaches’ pri
Page 123 and 124: EXAMPLE OF SPORTS CAMP TIMELINE (JU
Page 125 and 126: Please keep a copy of this checklis
Page 127 and 128: particular sport, and all assignmen
Page 129 and 130: Information pertaining to the Depar
Page 131 and 132: individual records for each sport o
Page 133 and 134: TABLE OF CONTENTS SECTION I-ORGANIZ
Page 135 and 136: Asthma and Metered Dose Inhaler (MD
Page 137 and 138: The Athletic Training Staff of UNCW
Page 139 and 140: Sports Medicine Department Organiza
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Develop and oversee a team of medic
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Eligible/Possession of North Caroli
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Bachelors degree from a regionally
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Ability to communicate both verbal
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services. It is the purpose of this
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(1) Administer this Article. (2) Is
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(2) Proof of practice in this State
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application for licensure if the Bo
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Performance Evaluations and Persona
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providers are highly encouraged to
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• UNCW Sports Medicine Sweatshirt
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students will take priority in term
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e available when CAA or NCAA events
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equires that employers ensure their
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detergent/disinfectant. Hand washin
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Sharps containers - red, capped, pu
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The Director of Athletic Training w
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FORM A: THE UNIVERSITY OF NORTH CAR
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FORM C: THE UNIVERSITY OF NORTH CAR
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FORM E: THE UNIVERSITY OF NORTH CAR
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FORM F: THE UNIVERSITY OF NORTH CAR
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FORM H: THE UNIVERSITY OF NORTH CAR
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Arrive on time for clinical hours a
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Student-Athlete Responsibilities St
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following set of guidelines should
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Coaches’ Responsibility PURPOSE:
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POLICY STATEMENT: This policy is de
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Any student interested in trying ou
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Exit Physical Assessment Policy PUR
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STEPS FOR PROCESSING MEDICAL BILLS
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3. Once the MRI is complete, the re
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4. Once the MRI is complete, the re
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(HIPAA). Sports Medicine Staff memb
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Web universal resource locators (UR
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Telephone Procedures: Members of t
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forms distributed and used by the U
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SECTION VII MEDICAL AND CLINICAL PO
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Asthma and Metered Dose Inhaler Pol
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25 breaths per minute, inability to
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It is the athlete’s responsibilit
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1. Remove the cap and hold the inha
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impairment of neurological function
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CT and MRIs have been found to be o
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Post-Concussion Exertional Testing
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Extreme thirst Frequent urination
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Role of the Athletic Training Depar
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Cutaneous manifestations in anaphyl
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Any patient requiring epinephrine a
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than 8%. A higher carbohydrate leve
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site achieved and the student-athle
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9. Do not ignore skin infections, p
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Pregnancy can also pose certain hea
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All UNCW Team Physicians will sign
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3. Phonophoresis Medications (Hydro
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FORM B AGENT OF RECORD STATEMENT Th
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FORM C UNSECURED MEDICATION EXCEPTI
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Sports medicine staff members, phys
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Sickling is often confused with hea
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12. Student-athletes with positive
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SECTION VIII AUXILIARY SERVICES POL
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ii. Notifies or is notified by Dire
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i. Coordinates communication with A
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Head Coach: Be aware of involved pa
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Public safety (PS) - crowd safety/c
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Student-athletes requiring temporar
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with a game or other activity despi
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A. Personnel should not return to t
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Certified athletic trainers and ath
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Nutritional Services Policy POLICY
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Emergency Personnel - Certified/Lic
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the University’s Student Health S
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Annual evaluation of the policies a
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Scott Julie Stacy Aldo Margery Step
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Appendix II Staff Performance Evalu
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EPA Performance Evaluation Template
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1 2 3 4 5 7. communicates effective
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Appendix III Preseason Pre-Particip
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Epilepsy /seizures Y N Anorexia/bul
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Back (strain, chronic pain, slipped
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Student-Athlete Signature Date Pare
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Musculoskeletal Examination Name __
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Athlete’s Name Male / Female (Fir
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PLEASE COMPLETE THE FOLLOWING INFOR
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FERPA Form for release of Student-A
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UNIVERSITY OF NORTH CAROLINA WILMIN
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I, the undersigned, hereby acknowle
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PHYSICAL CONDITIONING PROGRAMS POSE
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is listed in Appendix B. D. TESTING
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i. NOTIFICATION OF PARENTS: THE STU
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1. BASIS FOR TEST: WHEN A STUDENT A
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g. THE STUDENT ATHLETE MUST BE GIVE
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THE CONTRACTUAL AGREEMENT BETWEEN T
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Some Examples of NCAA Banned Substa
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APPENDIX E3 Notification of Schedul
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___ Full Sport Participation - NO R
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Annual review and update of the EAP
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- Will be able to implement emergen
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3) Activation of emergency medical
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EMERGENCY PLAN SOCCER FIELD- MEN’
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10 - Trask Coliseum 10A- Nixon Anne
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3) Activation of Emergency Medical
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EMERGENCY PLAN Men’s and Women’
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43 10 - Trask Coliseum 10A- Nixon A
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Brooks Field - Baseb
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Trask Coliseum - Men
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· Person placing 911 call will dir
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EMERGENCY PLAN Trask Coliseum, Hano
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- Will be certified in First Aid an
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X. UNCW STUDENT AID ASSOCIATION PUR
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STUDENT-AID ASSOCIATION BYLAWS BYLA
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d. In the event of a vacancy in the
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8. Removal. Any board member may be
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1. All donations and contributions
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a. The Executive Committee shall be
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SECTION XIII- Internal Control Proc
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Distribution of programs through sa
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team is considered to be a valuable
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Alcoholic beverages, outside food a
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XII. ATHLETIC ACADEMIC SUPPORT SERV
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and an athletic scholarship during
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athletes. To support student-athlet
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Repeat Policy Students who receive
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have supporting documentation from
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NCAA CHAMPS/Life Skills Program The
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Encourage student-athletes to enric
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Article VI: All amendments must be
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5. educational expenses awarded by
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3. for any other athletics reason A
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I Summer School Scholarships i Stud
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-medical expenses (except those cov
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• No apparel with another univers
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I Draft and Inquiry i A student-ath
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UNCW is committed to operating its
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Office. Copies of the report will b
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and nomination information to coach
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y a subcommittee from the Athletics
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The Director of Athletics, through
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collaborating in the senior exit in
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at all times. Additionally, the Ath
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immediately. o Individuals other th
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The Athletics Department has establ
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Any reduction or cancellation of ai
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Financial Aid Office will approve,
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Student-athletes are admitted to th
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committee is comprised of the Assoc
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Mid-Year Certification Process A. T
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number of transferable credits, and
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9. The year-end, final version of t
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Pass six hours during term 3 Maint
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student-athletes may request to kee
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6. Reimbursement request is reviewe
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6. Coaches will submit the faciliti
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7. Director of Athletics signs men
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Student-athletes may receive four c
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conduct/behavior will automatically
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student‐athletes’ experiences,
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XXIII. APPENDICES ATHLETIC DEPARTME
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Boseman Field - Softball Brooks Fie
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CAA Weekly Practice Report - Men's
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