department of athletics policies & procedures - UNC Wilmington ...

efore providing entertainment other than admission to movies and
athletic events or meals.
A student host can be given a complimentary ticket to accompany the
prospect to a campus athletic event and $30 per day to cover actual and
necessary expenses. An additional $15 per day is provided for each
additional prospect the host entertains. (If more than one host is assigned
to entertain a single visitor, the allowable $30 is given to only one (1)
host for the day.)
A prospect and his/her parents or guardian or spouse may be provided
complimentary admission to a campus athletics event. Admission may
not be provided for a prospect's friends.
The prospect or those in his/her party cannot be given any souvenirs,
such as shirts, photographs, jerseys, etc.
For more detailed information, see recruiting policies found in the Athletic
Compliance section in this Manual, the "NCAA Guide for the College
Bound Student-Athlete," or the NCAA Manual.
The University has established specific guidelines for entertaining recruits
and their parents. At meals, the maximum per person allowance is $10.00
for breakfast, $15.00 for lunch and $25.00 for dinner. Departmental
employee participation is limited to one (1) Assistant Coach for the sport,
the Head Coach for the sport and/or the Recruiting Coordinator. At meals
where several recruits are being entertained, a maximum of two (2)
coaches per recruit and the Recruiting Coordinator may participate. One
student-athlete host per recruit may be included.
Reimbursement of Expenses
All expenses related to a prospect's Official Campus Visit must be
supported by receipts or other appropriate documentation, and all
individuals involved in entertainment must be identified. The Recruiting
Coordinator, or the designated coach of the sport, is responsible for
ensuring that all expense documentation is complete.
A Travel Expense Voucher must be submitted with all receipts to the
Athletic Business Office.
Additional documentation, if appropriate, may include the following:
If a student-athlete host receives the $30 per day in cash to cover
entertainment expenses, as allowed by NCAA rules and regulations, the
receipt of such monies must be documented in writing on the designated
form.
A coach who receives a cash advance to cover any entertainment
expenses for a prospective student athlete must also sign an
acknowledgement form (See B: 9 Travel Advance Acknowledgement
Form).
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