department of athletics policies & procedures - UNC Wilmington ...

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PURPOSE: The Division of Athletics at The University of North Carolina Wilmington, its coaching personnel, physicians, certified athletic trainers, administrators, and staff strongly believes that the use of drugs (excluding those drugs prescribed by a physician to treat a specific medical condition) can be detrimental to the physical and mental wellbeing of its student-athletes, no matter when such use should occur during the year. Additionally, use or abuse can seriously interfere with the performance of individuals as students as well as athletes and can be extremely dangerous to student-athletes and their teammates, particularly when participating in athletic competition or practice. Therefore it is the philosophy of the Department of Athletics that all student-athletes at UNCW will be subjected to a drug screening and education program. For the purposes of this program a student-athlete is defined as any student officially listed on the team’s roster. This includes but is not limited to student-athletes who are “red shirting”, student-athletes who are academically ineligible, student-athletes who are injured and 5 th year studentathletes who are receiving athletic-related aid and /or using other athletic-related services, including cheerleaders. In light of this, the UNCW Department of Athletics has a mandatory program of drug education and testing combined with counseling/rehabilitation efforts to assist and benefit the student-athletes at UNCW. This program is in addition to the NCAA Drug-Testing Program and procedures. The University of North Carolina Wilmington may amend, alter or revise this Drug Screening and Education Program at any time without notice. This Drug Screening and Education Program (including any sanction phases) is separate and distinct from the NCAA Drug Testing program and its sanction phases. POLICY STATEMENT: A complete copy of the Drug Screening and Education Policy can be found in the appendix. Event Safety and Game Operations Policy PURPOSE: The goal of this policy is to promote event safety on the campus of the University of North Carolina Wilmington. It is appropriate and essential to establish protocol for emergency situations during home varsity athletic events. POLICY STATEMENT: This policy will identify individuals responsible for effective coordination and communication of a comprehensive emergency protocol. Additionally, a thorough protocol will be established. Emergency situations may include but are not limited to medical emergencies, weather emergency, facility malfunction, etc... Key individuals Game Manager (GM) – supervise events at specific venue 258
Public safety (PS) – crowd safety/control, assist with EMS, evacuation plan Athletic Trainer Certified (ATC) - coordinate and implement plan with game operations manager Sports Information (SI) – responsible for communicating pertinent information to spectators Game officials (GO) – along with GM and university policy, GO will be responsible for determining game suspension Planning process: Prior to the start of the season, the GM will coordinate a meeting to review game operations plan with the following personnel: sport supervisor, coach, ATC, sports marketing, Seahawk club, sports information, ticket office personnel, concessions personnel, police, parking services, facilities management staff GM and ATC will identify and communicate each role of the key individuals within the EAP prior to the start of each contest ATC responsible for onsite emergency equipment Implementation for medical emergencies: Athletes: ATC shall complete primary assessment and determine immediate course of action If enactment if EAP is warranted, GM shall be available to assist ATC with the facilitation of EMS dispatch GM and PS responsible for crowd control SI responsible for communicating information received from GM to entire venue ATC shall communicate all emergencies to the Director of Sports Medicine in a timely manner GM shall communicate all emergencies to the Sport Supervisor in a timely manner Spectators/Non-athletes: 259
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UNIVERSITY OF NORTH CAROLINA WILMIN
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UNIVERSITY OF NORTH CAROLINA at WIL
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IV. FINANCIAL ADMINISTRATION AND CO
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Game Day Functions Special Events C
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I. ATHLETIC STATEMENT OF PURPOSE In
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The Department of Athletics Mission
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Ethical Conduct and Sportsmanship P
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more stringent than departmental, u
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suspended or terminated. Staff Memb
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organizations and constituencies on
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virtual media guides, programs and
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DIRECTOR OF SPORTS MEDICINE Directl
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and intern staff. Also responsible
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UNCW ATHLETIC COUNCIL MISSION STATE
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athletes for academic awards and po
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arrangements for the visiting team
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POSITION DESCRIPTIONS DIRECTOR OF A
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OTHER CHARACTERISTICS OF POSITION:
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serving as a liaison with the CAA a
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BASIC FUNCTION: The Student Aid Ass
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This position also serves as sports
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The Assistant Athletic Director for
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esponsible for adhering to NCAA, CA
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Interpreting and carrying out unive
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BASIC FUNCTION: As Assistant Athlet
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and regulations. PROGRAM DIRECTION
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campaign volunteers, various busine
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keep them apprized of accomplishmen
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promotional plans. This position re
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operation of Seahawk Sports Marketi
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MONETARY RESPONSIBILITY: Season and
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academic progress and promoting the
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STATEMENT OF RESPONSIBILITY FOR CON
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direction of the program and assist
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ADMINISTRATIVE SUPPORT STAFF / ATHL
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interpret and apply to situations.
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university community and prospectiv
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PROGRAM DIRECTION AND DEVELOPMENT:
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ANNUAL LEAVE All full-time permanen
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University's annual operating budge
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Throughout the year, the Associate
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team travel represents a major expe
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changes must be provided to the Ath
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Fifteen passenger vans shall be loa
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A Travel Fund has been established
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Reimbursements for legitimate expen
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The recruiting packet required by t
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If a change order is required after
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Contact Purchasing Services by tele
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processed and items repaired or rep
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Any variations or exceptions to UNC
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More frequent deposits are required
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hard items to consumers. 1. Interna
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using the facility (i.e., utilities
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The results of these inventories wi
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Responsibilities of the Staff Membe
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TEAMS In regards to practice, first
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up/breakdown Harold Greene Track $5
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GENERAL All UNCW and coaches’ pri
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EXAMPLE OF SPORTS CAMP TIMELINE (JU
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Please keep a copy of this checklis
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particular sport, and all assignmen
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Information pertaining to the Depar
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individual records for each sport o
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TABLE OF CONTENTS SECTION I-ORGANIZ
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Asthma and Metered Dose Inhaler (MD
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The Athletic Training Staff of UNCW
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Sports Medicine Department Organiza
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Develop and oversee a team of medic
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Eligible/Possession of North Caroli
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Bachelors degree from a regionally
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Ability to communicate both verbal
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services. It is the purpose of this
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(1) Administer this Article. (2) Is
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(2) Proof of practice in this State
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application for licensure if the Bo
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Performance Evaluations and Persona
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providers are highly encouraged to
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• UNCW Sports Medicine Sweatshirt
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students will take priority in term
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e available when CAA or NCAA events
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equires that employers ensure their
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detergent/disinfectant. Hand washin
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Sharps containers - red, capped, pu
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The Director of Athletic Training w
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FORM A: THE UNIVERSITY OF NORTH CAR
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FORM C: THE UNIVERSITY OF NORTH CAR
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FORM E: THE UNIVERSITY OF NORTH CAR
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FORM F: THE UNIVERSITY OF NORTH CAR
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FORM H: THE UNIVERSITY OF NORTH CAR
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Arrive on time for clinical hours a
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Student-Athlete Responsibilities St
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following set of guidelines should
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Coaches’ Responsibility PURPOSE:
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POLICY STATEMENT: This policy is de
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Any student interested in trying ou
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Exit Physical Assessment Policy PUR
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STEPS FOR PROCESSING MEDICAL BILLS
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3. Once the MRI is complete, the re
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4. Once the MRI is complete, the re
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(HIPAA). Sports Medicine Staff memb
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Web universal resource locators (UR
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Telephone Procedures: Members of t
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forms distributed and used by the U
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SECTION VII MEDICAL AND CLINICAL PO
Page 215 and 216: Asthma and Metered Dose Inhaler Pol
Page 217 and 218: 25 breaths per minute, inability to
Page 219 and 220: It is the athlete’s responsibilit
Page 221 and 222: 1. Remove the cap and hold the inha
Page 223 and 224: impairment of neurological function
Page 225 and 226: CT and MRIs have been found to be o
Page 227 and 228: Post-Concussion Exertional Testing
Page 229 and 230: Extreme thirst Frequent urination
Page 231 and 232: Role of the Athletic Training Depar
Page 233 and 234: Cutaneous manifestations in anaphyl
Page 235 and 236: Any patient requiring epinephrine a
Page 237 and 238: than 8%. A higher carbohydrate leve
Page 239 and 240: site achieved and the student-athle
Page 241 and 242: 9. Do not ignore skin infections, p
Page 243 and 244: Pregnancy can also pose certain hea
Page 245 and 246: All UNCW Team Physicians will sign
Page 247 and 248: 3. Phonophoresis Medications (Hydro
Page 249 and 250: FORM B AGENT OF RECORD STATEMENT Th
Page 251 and 252: FORM C UNSECURED MEDICATION EXCEPTI
Page 253 and 254: Sports medicine staff members, phys
Page 255 and 256: Sickling is often confused with hea
Page 257 and 258: 12. Student-athletes with positive
Page 259 and 260: SECTION VIII AUXILIARY SERVICES POL
Page 261 and 262: ii. Notifies or is notified by Dire
Page 263 and 264: i. Coordinates communication with A
Page 265: Head Coach: Be aware of involved pa
Page 269 and 270: Student-athletes requiring temporar
Page 271 and 272: with a game or other activity despi
Page 273 and 274: A. Personnel should not return to t
Page 275 and 276: Certified athletic trainers and ath
Page 277 and 278: Nutritional Services Policy POLICY
Page 279 and 280: Emergency Personnel - Certified/Lic
Page 281 and 282: the University’s Student Health S
Page 283 and 284: Annual evaluation of the policies a
Page 285 and 286: Scott Julie Stacy Aldo Margery Step
Page 287 and 288: Appendix II Staff Performance Evalu
Page 289 and 290: EPA Performance Evaluation Template
Page 291 and 292: 1 2 3 4 5 7. communicates effective
Page 293 and 294: Appendix III Preseason Pre-Particip
Page 295 and 296: Epilepsy /seizures Y N Anorexia/bul
Page 297 and 298: Back (strain, chronic pain, slipped
Page 299 and 300: Student-Athlete Signature Date Pare
Page 301 and 302: Musculoskeletal Examination Name __
Page 303 and 304: Athlete’s Name Male / Female (Fir
Page 305 and 306: PLEASE COMPLETE THE FOLLOWING INFOR
Page 307 and 308: FERPA Form for release of Student-A
Page 313 and 314: UNIVERSITY OF NORTH CAROLINA WILMIN
Page 315 and 316: I, the undersigned, hereby acknowle
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PHYSICAL CONDITIONING PROGRAMS POSE
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is listed in Appendix B. D. TESTING
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i. NOTIFICATION OF PARENTS: THE STU
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1. BASIS FOR TEST: WHEN A STUDENT A
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g. THE STUDENT ATHLETE MUST BE GIVE
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THE CONTRACTUAL AGREEMENT BETWEEN T
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Some Examples of NCAA Banned Substa
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APPENDIX E3 Notification of Schedul
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___ Full Sport Participation - NO R
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Annual review and update of the EAP
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- Will be able to implement emergen
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3) Activation of emergency medical
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EMERGENCY PLAN SOCCER FIELD- MEN’
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10 - Trask Coliseum 10A- Nixon Anne
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3) Activation of Emergency Medical
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EMERGENCY PLAN Men’s and Women’
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43 10 - Trask Coliseum 10A- Nixon A
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Brooks Field - Baseb
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· Certified/Licensed Athletic Trai
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EMERGENCY PLAN Trask Coliseum - Men
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· Person placing 911 call will dir
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EMERGENCY PLAN Trask Coliseum, Hano
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- Will be certified in First Aid an
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X. UNCW STUDENT AID ASSOCIATION PUR
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STUDENT-AID ASSOCIATION BYLAWS BYLA
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d. In the event of a vacancy in the
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8. Removal. Any board member may be
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1. All donations and contributions
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a. The Executive Committee shall be
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SECTION XIII- Internal Control Proc
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Distribution of programs through sa
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team is considered to be a valuable
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Alcoholic beverages, outside food a
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XII. ATHLETIC ACADEMIC SUPPORT SERV
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and an athletic scholarship during
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athletes. To support student-athlet
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Repeat Policy Students who receive
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have supporting documentation from
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NCAA CHAMPS/Life Skills Program The
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Encourage student-athletes to enric
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Article VI: All amendments must be
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5. educational expenses awarded by
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3. for any other athletics reason A
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I Summer School Scholarships i Stud
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-medical expenses (except those cov
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• No apparel with another univers
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I Draft and Inquiry i A student-ath
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UNCW is committed to operating its
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Office. Copies of the report will b
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and nomination information to coach
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y a subcommittee from the Athletics
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The Director of Athletics, through
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collaborating in the senior exit in
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at all times. Additionally, the Ath
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immediately. o Individuals other th
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The Athletics Department has establ
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Any reduction or cancellation of ai
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Financial Aid Office will approve,
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Student-athletes are admitted to th
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committee is comprised of the Assoc
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Mid-Year Certification Process A. T
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number of transferable credits, and
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9. The year-end, final version of t
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Pass six hours during term 3 Maint
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student-athletes may request to kee
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6. Reimbursement request is reviewe
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6. Coaches will submit the faciliti
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7. Director of Athletics signs men
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Student-athletes may receive four c
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conduct/behavior will automatically
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student‐athletes’ experiences,
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XXIII. APPENDICES ATHLETIC DEPARTME
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Boseman Field - Softball Brooks Fie
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CAA Weekly Practice Report - Men's
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