AFSCME Contract - MMB Home - Minnesota Management & Budget

200 Centennial Office Building
658 Cedar Street
St. Paul, MN 55155
651.259.3637
TTY 651.282.2699
www.doer.state.mn.us
DATE: July 30, 2003
TO:
FROM:
RE:
Agency HR Offices
Managers/Supervisors
Paul A. Larson
Deputy Commissioner
Job Audits
During the course of 2003-2005 AFSCME contract negotiations, concerns were raised by the
Union regarding the length of time it takes to complete a job audit, specifically the amount of time it
takes to complete a position description once an employee has requested an audit. I would like to
remind agencies that in order for a job audit to be completed, the following documentation is
required:
1. Cover sheet completed by the agency’s Human Resource Office indicating employee
identification number, position control number, current class and code, proposed class and
code;
2. current position description signed by supervisor and the employee;
3. organization chart showing complete work unit;
4. explanation of how and when changes in the position have occurred.
In some cases comparisons to other positions in the proposed class may also be needed.
While back pay provisions of the contract may provide relief to employees when the decision to a
properly documented audit is delayed, often times the audit is not properly documented for an
inordinate amount of time. Obtaining a current position description is often the key step which
stalls the process when there is disagreement between the employee and supervisor on its
contents. I strongly recommend that employees and supervisors work together to ensure that an
up-to-date, accurate position description is prepared in a timely manner. If disputes cannot be
settled between the employee and their supervisor, they should discuss the matter with their
manager and the agency Human Resources Office in order to reach an appropriate conclusion and
proceed with the audit.
cc: AFSCME
Equal Opportunity Employer
Minnesota Department of Employee Relations
2013-2015 AFSCME Contract – Page 166