AFSCME Contract - MMB Home - Minnesota Management & Budget

Employees on a military leave under Article 10 shall earn and accrue vacation leave as though
actually employed, without regard to the maximum accumulation set forth above. Vacation
earned in excess of two hundred and seventy-five (275) hours shall be taken within two (2)
years of the date the employee returns from military leave.
Section 3. Vacation Period. Every reasonable effort shall be made by the Appointing Authority
to schedule employee vacations at a time agreeable to the employee insofar as adequate
scheduling of the work unit permits. If it is necessary to limit the number of employees in a work
unit on vacation at the same time, the Appointing Authority shall determine whether conflicts over
vacation periods shall be resolved among classes or within a particular class based upon staffing
needs. In either event, vacation schedules shall be established on the basis of State Seniority
within the employee's work unit.
Whenever practicable, employees shall submit written requests for vacation periods at least four
(4) weeks in advance of their vacation to their supervisor, on forms furnished by the Appointing
Authority. When advance written requests are impractical, employees shall secure the approval of
their supervisor by telephone or other means at the earliest opportunity. Supervisors shall respond
to vacation requests promptly and shall answer all written requests in writing no later than ten (10)
calendar days after such request is made.
Any request for a vacation of five (5) working days or more, including holidays, which is submitted
five (5) calendar weeks or more in advance of the requested date of the start of the vacation shall
be posted within five (5) calendar days in the work unit of the employee requesting the vacation for
one (1) calendar week to allow other employees who may desire to request vacation for the same
period to do so. All such requests must be submitted to the supervisor within the posting period.
Conflicts involving vacation scheduling shall be resolved as provided above. Supervisors shall
respond to the request(s) within one (1) calendar week of the end of the posting. No request may
be submitted for a vacation period more than six (6) months in advance of the request. However,
an employee may request vacation which commences more than six (6) months in advance if a
posted request contains days which are within six (6) months. With the agreement of the Local
Union, the Appointing Authority may establish deadlines for vacation requests within the six (6)
months period.
When an employee decides, more than fourteen (14) calendar days in advance, not to use
vacation time which was approved under the posting system, the Appointing Authority shall post a
notice of this fact in the work unit and consider new requests for vacation.
No vacation requests shall be denied solely because of the season of the year but shall be
dependent upon meeting the staffing needs of the Agency.
Section 4. Vacation Charges. Employees who use vacation shall be charged only for the
number of hours they would have been scheduled to work during the period of absence. Holidays
that occur during vacation periods will be paid as a holiday and not charged as a vacation day.
Employee vacation accruals earned while on paid leave may be used by the employee with the
approval of the supervisor without returning to work prior to the use of such accrued leave.
2013-2015 AFSCME Contract – Page 15