Chapter 7 Working with Domino.Doc from a Browser - Lotus ...

content, and the editor will make stylistic changes. Your white paper will go
through several iterations, or drafts, before becoming a final, published
document that you’ll save as a “version.” When the product is scheduled for
another release, you can check out the previously released version, update it,
save the edited version as a draft, and thus start the cycle all over.
The versioning in this case would look something like this:
DDWP
DDWP
DDWP
DDWP
DDWP
DDWP
DDWP
0.1
0.2
0.3
0.4
0.5
1
1.1
your initial Domino.Doc White Paper draft
the development manager’s technical content additions
the editor’s changes
the review draft
the final changes draft
your published Domino.Doc White Paper
your new release initial draft
The access to drafts, or works in process, can be different from the access to
published versions. While the draft editors are working on a new document
or are revising an existing document, other users will see only what has
been previously published, not what is in process.
Only the latest copy of a document can be checked out for editing. If a version
has a draft based on it, only the draft can be checked out. The check-in
options depend on whether the checked-out document is a draft or version,
and whether or not drafts are enabled for the document type. For documents
like memos that are created in a single editing session and do not need to be
collaborated on, reviewed, and approved by others, drafts are not necessary.
When a version (1.0) is checked out, a working copy is created. The working
copy can be checked in as either a new version or a draft. If it is checked in
as a new version (2.0), the editor can choose to replace or maintain the previous
version (1.0). If the document is checked in as a draft, the current version
is still the original version (1.0) and the working copy becomes a draft (1.1).
Drafts provide an electronic history of the evolution of the document. If you
do not need to keep such a record, you can choose to “delete all drafts”
when you save the document as a version. For example, if you are checking
in draft 1.5 as version 2.0, you can delete drafts 1.1 through 1.5 if you’d like.
About Document Life Cycle Management
48 Domino.Doc User Guide
Many business documents progress through a series of stages that collectively
form the document’s life cycle. These stages include Authoring,
Review, Approval, Release, and Archiving. As a document cycles through
its life, the related activity (like editing and reading) trends downward.