Chapter 7 Working with Domino.Doc from a Browser - Lotus ...

Eventually a document is no longer needed for regular and instant access
and can be archived to less costly media for occasional usage or simply for
policy compliance.
Review, approval, and archiving options can be enabled (or disabled) and
parameters can be defaulted on the document type form.
Document Authoring Facilitates the creation and initial editing of a document
by one or more editors.
Document Review Routes a draft document to a set of users for review. The
reviewers may edit document content, add a comment to the document, or
both. Typically, the results of a document review are used to update the
original document. Depending on how the review cycle was set up, the
reviewers may update the document themselves, or the author may update
the document from the reviewers’ comments.
Document Approval Routes a draft document to a set of users for approval or
rejection. Documents must be approved for many reasons. Policy documents
may need approval prior to being distributed to a broad audience. Expense
reports may need approval prior to the disbursement of funds. The common
factor is that one or more users must approve or reject a document prior to the
document moving to subsequent stages. During the approval cycle, no
changes or comments are made to the document’s content. Approvers are
allowed to attach comments, however.
Document Release Marks the document complete, meaning that it has
finished its editing life cycle. The properties of the released version of the
document will probably be different from that of the draft version. For
example, the security, or ACL, that is used during authoring and review
probably limits access to a small number of users, whereas the ACL given
to final version may be a more wide-ranging thus allowing greater access to
the document.
Document Archiving Involves storing an out-of-date document in an alternate
repository (for example, the file system, a relational database, or
optical disk).
Document states Describe the specific point of a document’s life. They are
as follows:
• New — This is a document before it is checked in for the first time.
• Draft — The document is being edited by one or more editors and has
not been released.
• In Review — The document is being reviewed by one or more reviewers.
• Review Complete — The current draft has gone through a review cycle.
• Pending Approval —The current draft is in the approval process.
Chapter 5: Working with Documents 49