Chapter 7 Working with Domino.Doc from a Browser - Lotus ...

• Approved — The current draft has been approved but not checked in
as a version.
• Rejected — The current draft has been rejected during the approval
process.
• Released — The document has been checked in as a version.
About the document review cycle
Many collaborative documents should be reviewed, commented on and
edited by a team of people prior to general publication of the document.
Any current document draft can be submitted for review by any draft editor
providing drafts are not disabled for the document type, and a review cycle
is set up. When the last reviewer finishes the review, the initiator is notified
and the document state is changed to “Review Complete.” The initiator can
change the reviewer list and cancel the review cycle at any time prior to
review completion.
About the document approval cycle
Many business documents require an approval before they can be released
or finalized. Policy documents, for example, may need several approvals
prior to being generally distributed; expense reports may need approval
prior to the disbursement of funds. In an approval cycle, one or more editors
must approve or reject a document before anything else happens to it. If the
document requires a review cycle, the review must be complete before the
approval cycle can begin.
Any current document draft can be submitted for approval by any draft
editor providing drafts are not disabled for the document type, and an
approval cycle has been set up.
If any approver rejects the document, (for example, more information may be
needed or the document may need to be changed), the approval cycle ends.
About manually archiving documents
When a document has progressed through its life cycle and is no longer
needed for regular and instant access, you can archive the document’s
content to an external storage facility where it can be easily recalled.
Archiving large, “out of date” documents frees space for your current
Domino.Doc documents.
Documents can be manually archived if the “Allow manual archiving”
option is set to “Yes” on the document type form. Otherwise, documents
can be automatically marked for archiving by the “Mark for Archive”
agent, based on criteria entered in the document type definition.
50 Domino.Doc User Guide