Domino.Doc 3.5 User's Guide - Lotus documentation - Lotus software

116 Domino.Doc 3.5 User’s Guide
Procedure
To change the document approver list, perform the following steps:
1. Open the file cabinet and binder that contains the document.
2. Double-click the document to access the document profile.
3. Scroll to the Review Status section and click Edit Approvers.
4. Add, remove, and move approvers as necessary.
Note You cannot remove from the list a user who has already
5.
approved the document.
Click OK.
Canceling an approval cycle
The approval initiator (or a manager of the file cabinet) may cancel an
approval cycle any time while the document is in the Pending Approval
state. Canceling an approval returns the document to the previous state and
preserves existing approval comments. To cancel an approval cycle, simply
open the approval copy and click Cancel Approval.
Approving or rejecting a document
To approve or reject a document in an approval cycle, perform the following
steps:
1. From the library, click Life Cycle Status.
A list of documents and their current life cycle status displays.
2. Select the document you want to approve.
3. (Optional) Click View if you’d like to read the document content.
4. Do one of the following:
• Click Approve.
If others need to approve the document, it remains in the Approval
state and is routed to the next approver.
If you are the final approver, the document state is changed to
Approved and is either returned to the approval initiator, checked in
as a new version, or checked in to replace the current version
depending on how the approval cycle was set up.
• Click Reject.
The approval cycle ends and the document state is changed to
Rejected.