Domino.Doc 3.5 User's Guide - Lotus documentation - Lotus software

Note If the document is rejected, it cannot be immediately resubmitted for
approval because Domino.Doc assumes that the document needs further
revision. To resubmit the document for approval when no further changes
are required, first check out the document, click any of the Edit options (for
example, Edit Document, Edit Profile, or Edit Security), and then check in
the document as a draft.
Manually archiving a document from Notes
A document can be archived from the master file cabinet only. Also, a
document can be archived only if the System Administrator set the
Document Type to allow archiving. For more information, see “About
archiving documents” in Chapter 5, “Working with Documents.”
When archiving from Notes you initiate the archiving agent immediately, if
necessary.
Procedure
To archive a document from Notes manually, perform the following steps:
1. Open the master file cabinet and the binder that contains the document
or documents you want to archive.
2. Open the document that you want to archive, if you are an
Administrator.
3. Drop down the Actions menu and then select Mark for Archive.
The Mark for Archive options display.
4. Specify an archiving option for the document versions:
• Archive all versions.
• Archive all versions except the most recent.
• Archive only the selected version.
5. Specify an archiving option for the document drafts:
• Leave drafts alone.
• Archive drafts when version is archived.
• Delete drafts when version is archived.
6. Click OK.
Canceling an archive request
If you have marked a document for archive and it has not yet been
archived, you can cancel the request, if you need to.
Chapter 6: Working with Domino.Doc from the Notes Client 117