Domino.Doc 3.5 User's Guide - Lotus documentation - Lotus software
Domino.Doc 3.5 User's Guide - Lotus documentation - Lotus software
Domino.Doc 3.5 User's Guide - Lotus documentation - Lotus software
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When you access a recently edited list in the <strong>Domino</strong>.<strong>Doc</strong> library, you see<br />
only your own documents. Administrators who use the Notes client can see<br />
all recently edited items in the list; however, when using the Windows<br />
Explorer or browser, administrators see only their own recently edited<br />
documents.<br />
Note A document that has been deleted may still appear in the list.<br />
About checking out a document<br />
The <strong>Domino</strong>.<strong>Doc</strong> check-in and check-out features help ensure document<br />
integrity. Based on document security, any author or editor can check out a<br />
document. When this happens, <strong>Domino</strong>.<strong>Doc</strong> releases the document to the<br />
user and prevents other users from checking out the same document until<br />
that document has been checked back in. (Other users can still view the<br />
document while it is checked out, they just can’t modify it.) This assures<br />
that users are viewing and making decisions on the most current released<br />
information instead of a work in process.<br />
You can check documents out of the <strong>Domino</strong>.<strong>Doc</strong> library through any of the<br />
<strong>Domino</strong>.<strong>Doc</strong> user interfaces.<br />
<strong>Doc</strong>uments that are in a review or approval cycle, however, cannot be<br />
checked out.<br />
Note You can check out a new document immediately using File - Import,<br />
an exception to usual check-out functionality. When you make an edit<br />
request on a document, a check-out request is transparently initiated.<br />
When you try to check out a document, several things can happen depending<br />
on how your System Administrator configured the file cabinet replica,<br />
and whether or not you are working in the master file cabinet.<br />
If you are working in the master file cabinet, or if you can connect to it you<br />
can check out the document immediately. This locks the document so that<br />
other editors cannot modify it, and it creates a working copy of the<br />
document for editing.<br />
If you are not working in the master file cabinet:<br />
• Check-outs may not be allowed from your file cabinet replica. You’ll be<br />
able to open the document for viewing, but you won’t be able to check<br />
it out for editing.<br />
Chapter 5: Working with <strong>Doc</strong>uments 51
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