Domino.Doc 3.5 User's Guide - Lotus documentation - Lotus software

68 Domino.Doc 3.5 User’s Guide
You can also save the search criteria or “query” so that if you need to
perform the search again, you don’t have to re-enter complex definitions.
Instead, you can open the query and initiate the search. You can modify the
query if you’d like, as well as delete the query when you no longer need it.
Notes uses certain syntax rules for a search query.
For more information, see “Notes query syntax tips” later in this chapter.
Performing a simple search from Notes
Domino.Doc allows you to perform a simple search on a word or multiple
words to help you locate the documents you have access to. You can be
general in your search if you don’t know or can’t recall anything specific, or
you can refine the search to specific file cabinets, binder, and document
types. You can also specify how you want to view the results, and you can
limit the number of matches that display.
Note To search multiple file cabinets, you need to be in the library;
searching within a file cabinet limits your search to that file cabinet.
Procedure
To perform a simple search, perform the following steps:
1. From the Domino.Doc library, click Search, then click Simple Search.
2. Specify the file cabinets to search: all that you can access, or selected file
cabinets.
If you choose selected file cabinets, select the ones to search.
3. Complete the Search by Word information.
• In the Search for the following word(s) box, enter a word or words to
search for (the document name, for example).
4. (Optional) Specify Search Constraints and Sorting criteria to narrow
your search.
• Specify what to search: documents and binders (the default),
documents, or binders.
• Choose specific types of documents and/or binders to search
(otherwise, all types will be searched).
• Specify how you want to view the search results: by relevance or by
oldest first.
• Specify the number of matches you want to view. The default, 0, will
display all found results.