Domino.Doc 3.5 User's Guide - Lotus documentation - Lotus software

Access to binders is limited to authorized users. Access to documents
within the binders is limited by binder access. However, because the
content of a binder is the set of documents it contains, a user must have
Editor access to both the binder and the document in order to add
documents to, or remove them from, the binder.
The check-in/check-out feature is used to modify binder security settings
and attributes.
Binders can be grouped in categories to facilitate organization of large
collections of documents.
Documents
A document in Domino.Doc is the information that is being managed. It
can be a data file like a word processed document or a spreadsheet, an OLE
object, or a Notes document. It is given a descriptive title and saved in a
binder, within a file cabinet.
Each document has attributes, or meta-data, that facilitate document
organization and retrieval, generally describing the piece of information
that is saved in the document repository. System-generated attributes are
associated with every document and may include, for example, the
document author, creation date, date of last modification, or document title.
Application attributes are specific to the individual application and may
include, for example, the project name, document type, or proposal
number. These attributes are configurable.
Access to document content and attributes is limited to authorized Readers,
Editors, and Document Managers. Access can be controlled from the file
cabinet or binder level, and inherited at the document level, or defined at
the document level by the manager of the document.
The check-in/check-out feature of Domino.Doc ensures that only one user
can modify a document at a time. When the document is checked out, it is
locked in Domino.Doc. When it is checked back in, it can be as a new draft,
a new version, or an update.
If the user is not working in the master file cabinet and cannot connect to it,
a check-out request may be sent to the master file cabinet. In this case, the
user will get a provisional lock on the document and a working copy for
editing. If the document is modified by someone else after the request is
sent, the user will be informed that differences (conflicts) exist between the
working copy and the master document that must be resolved. The user can
either discard the changes or selectively merge changes into the master
document.
Chapter 1: Introducing Domino.Doc 7