Domino.Doc 3.5 User's Guide - Lotus documentation - Lotus software

Procedure
To approve or reject a document in an approval cycle, perform the following
steps:
1. Select the document you want to approve from the Life Cycle list.
2. (Optional) Click Document - View if you’d like to read the document
content.
3. Do one of the following:
• Click Document - Approve.
If others need to approve the document, it remains in the Approval
state and is routed to the next approver.
If you are the final approver, the document state is changed to
Approved and is either returned to the approval initiator, checked in
as a new version, or checked in to replace the current version
depending on how the approval cycle was set up.
• Click Document - Reject.
The approval cycle ends and the document state is changed to
Rejected.
Note If the document is rejected, it cannot be immediately resubmitted for
approval because Domino.Doc assumes that the document needs further
revision. To resubmit the document for approval when no further changes
are required, first check out the document, click any of the Edit options (for
example, Edit Document, Edit Profile, or Edit Security), and then check in
the document as a draft.
Manually archiving a document from a browser
A document can be archived from the master file cabinet only. Also, a
document can be archived only if the System Administrator set the
Document Type to allow archiving.
For more information, see “About archiving documents” in Chapter 5,
“Working with Documents.”
156 Domino.Doc 3.5 User’s Guide
Procedure
To manually archive a document from a browser, perform the following
steps:
1. Open the document that you want to archive.
2. Select Document - Mark for Archive.
The Archiving Options display.