Domino.Doc 3.5 User's Guide - Lotus documentation - Lotus software

More documents

Recommendations

Info

28 Domino.Doc 3.5 User’s Guide About file cabinet users Every file cabinet has a user group that defines who can access the file cabinet and what tasks users can perform. Users with registered Notes IDs and registered Web users whose names and passwords are stored in the Notes Public Name and Address Book can be in the user group. Non-registered users can also be put into the user group for purposes of reviewing and approving documents. The file cabinet user group defines: Readers — who can read documents, but they cannot create or edit documents stored in this file cabinet. Editors — who can create documents and edit documents stored in this file cabinet, including those created by others. Managers — who can modify the file cabinet’s security and force document check-ins. The file cabinet user group automatically applies to both binders and documents contained in the file cabinet, but the creator can change access on a per-binder or per-document basis. If all users of the file cabinet should have access to all documents within the file cabinet, the administrator may disable binder security on the file cabinet. This gives all file cabinet readers and editors access to the binders in the file cabinet. About customized file cabinets The default file cabinet template is filecab.ntf. This template contains design forms and views used by the file cabinet. If your administrator created a customized copy of the template, the file cabinet can use the customized template, rather than the default, when appropriate. About file cabinet replication The Domino.Doc server-to-server replication feature lets you keep multiple copies, called replicas, of a file cabinet on multiple servers. Through replication, all of the replicas become essentially identical over time. For example, users in one office can make changes to a file cabinet replica on their server at the same time that users in another office make changes to a replica of the same file cabinet on their server. When the servers replicate, each file cabinet replica is updated with the information from the one on the other server. A file cabinet can be created on any library, master or replica. That library becomes the file cabinet’s ‘home’ server. If a file cabinet is created on a server where the library is a replica, the destination server becomes the home server for the file cabinet. If a file cabinet is created on a server where
the library is a master library, the master library server becomes the home server for the file cabinet. A replica of the file cabinet, in either case, will be added to any Domino.Doc server that is set up to replicate all file cabinets. In general, whether a file cabinet is a replica or not is transparent to the user. However, checking out a document or a binder requires some special considerations. Chapter 3: About File Rooms and File Cabinets 29
Page 2 and 3: Copyright and trademark information
Page 4 and 5: About document versioning .........
Page 6 and 7: Working with the Attache Case .....
Page 8 and 9: viii Domino.Doc 3.5 User’s Guide
Page 10 and 11: Viewing revision documents When acc
Page 12 and 13: Domino.Doc features 4 Domino.Doc 3.
Page 14 and 15: 6 Domino.Doc 3.5 User’s Guide The
Page 16 and 17: About Domino.Doc roles 8 Domino.Doc
Page 18 and 19: About Domino.Doc and integrated app
Page 20 and 21: 12 Domino.Doc 3.5 User’s Guide Th
Page 22 and 23: Domino.Doc and accessibility Domino
Page 24 and 25: Note While users can manage binders
Page 26 and 27: Changing the log file settings You
Page 28 and 29: Specifying document property settin
Page 30 and 31: Removing temporary files When you v
Page 32 and 33: 24 Domino.Doc 3.5 User’s Guide To
Page 34 and 35: 26 Domino.Doc 3.5 User’s Guide No
Page 39 and 40: Chapter 4 Working with Binders Abou
Page 41 and 42: Categories can be collapsed or expa
Page 43 and 44: About binder security • If the cr
Page 45 and 46: About checking out a binder The Dom
Page 47 and 48: The Checkout Conflict Notice, illus
Page 49 and 50: Chapter 5 Working with Documents Th
Page 51 and 52: About document types About document
Page 53 and 54: will go through several iterations,
Page 55 and 56: Document States Describe the specif
Page 57 and 58: Using this example of versions and
Page 59 and 60: When you access a recently edited l
Page 61 and 62: If you are not working in the maste
Page 63 and 64: For example, if you have a document
Page 65: Administration and Security • New
Page 68 and 69: • Changing document security from
Page 70 and 71: Library Actions and Views Click thi
Page 72 and 73: Replication actions and views This
Page 74 and 75: Click this button: Getting Started
Page 76 and 77: 68 Domino.Doc 3.5 User’s Guide Yo
Page 78 and 79: 5. (Optional) Complete the Search C
Page 80 and 81: 3. Select the query you want to del
Page 82 and 83: 74 Domino.Doc 3.5 User’s Guide
Page 84 and 85: Checked-out binder actions - Binder
Page 86 and 87:
The following additional actions ar
Page 88 and 89:
3. Complete the following informati
Page 90 and 91:
4. Choose one of the following chec
Page 92 and 93:
6. Click Add/Remove to display the
Page 94 and 95:
4. When asked if you are sure that
Page 96 and 97:
Select this option: Mark Documents
Page 98 and 99:
Click this: Submit for Approval App
Page 100 and 101:
Importing files in Notes 92 Domino.
Page 102 and 103:
7. Do one of the following: • Sel
Page 104 and 105:
96 Domino.Doc 3.5 User’s Guide 2.
Page 106 and 107:
98 Domino.Doc 3.5 User’s Guide
Page 108 and 109:
Do one of the following: 100 Domino
Page 110 and 111:
Procedure If you checked out the do
Page 112 and 113:
10. Click Check In to check the doc
Page 114 and 115:
4. In the memo form that opens, use
Page 116 and 117:
2. Access the document profile of t
Page 118 and 119:
To delete the review copies of a do
Page 120 and 121:
112 Domino.Doc 3.5 User’s Guide 4
Page 122 and 123:
Submitting a document for approval
Page 124 and 125:
116 Domino.Doc 3.5 User’s Guide P
Page 126 and 127:
118 Domino.Doc 3.5 User’s Guide P
Page 128 and 129:
120 Domino.Doc 3.5 User’s Guide N
Page 130 and 131:
Page 132 and 133:
• Deleting a document from a brow
Page 134 and 135:
You can also use the list under My
Page 136 and 137:
Page 138 and 139:
Note Binder actions are available b
Page 140 and 141:
Page 142 and 143:
Changing binder security If you hav
Page 144 and 145:
If the file cabinet uses Notes fold
Page 146 and 147:
Document review and approval action
Page 148 and 149:
Click this: Check In Move to Binder
Page 150 and 151:
Checking out a document from the ma
Page 152 and 153:
A check-out request is sent to the
Page 154 and 155:
4. Turn off the default list check
Page 156 and 157:
Bookmarking a document You can crea
Page 158 and 159:
Page 160 and 161:
152 Domino.Doc 3.5 User’s Guide A
Page 162 and 163:
Page 164 and 165:
Procedure To approve or reject a do
Page 166 and 167:
158 Domino.Doc 3.5 User’s Guide U
Page 169 and 170:
Chapter 8 Working with Domino.Doc f
Page 171 and 172:
The address syntax for your server
Page 173 and 174:
Disconnecting a library After you d
Page 175 and 176:
4. (Optional) Edit the library disp
Page 177 and 178:
Using the mouse • Double-clicking
Page 179 and 180:
Working with libraries from an inte
Page 181 and 182:
Choose this command: Print Check Ou
Page 183 and 184:
3. If you are prompted for a user n
Page 185 and 186:
Procedure To create a new binder, p
Page 187 and 188:
4. With the document still selected
Page 189 and 190:
3. If you are prompted for a user n
Page 191 and 192:
Editing a checked-out document late
Page 193 and 194:
Checking in documents through an in
Page 195:
• Choose Reject. The approval cyc
Page 198 and 199:
• Work with documents • Perform
Page 200 and 201:
192 Domino.Doc 3.5 User’s Guide T
Page 202 and 203:
Attache Case Search Working with li
Page 204 and 205:
Choose this command: New Document D
Page 206 and 207:
Page 208 and 209:
Choose this command: Add to Attache
Page 210 and 211:
Working with the Attache Case 202 D
Page 212 and 213:
Choose this command: Explore Open C
Page 215 and 216:
Chapter 10 Integrating Domino.Doc w
Page 217 and 218:
The imported content serves as a sn
Page 219 and 220:
Saving as an update to an existing
Page 221:
• (Outlook) Select the document w
Page 224 and 225:
About initiating workflow processes
Page 226 and 227:
Viewing associated workflows from N
Page 228 and 229:
Why can’t I...? 220 Domino.Doc 3.
Page 230 and 231:
I can’t access the Domino.Doc lib
Page 232 and 233:
General issues I can’t see any fi
Page 234 and 235:
• Names entry in NOTES.INI If you
Page 236 and 237:
228 Domino.Doc 3.5 User’s Guide A
Page 238 and 239:
230 Domino.Doc 3.5 User’s Guide C
Page 240 and 241:
Procedure To change the appropriate
Page 242 and 243:
Word Pro Millennium Edition Release
Page 244 and 245:
Domino.Doc actions and views, 124 D
Page 246 and 247:
navigation, Windows Explorer, 189 o
Page 248 and 249:
Provisional lock document icon, bro
show all

Domino.Doc 3.5 User's Guide - Lotus documentation - Lotus software

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?