Domino.Doc 3.5 User's Guide - Lotus documentation - Lotus software

6 Domino.Doc 3.5 User’s Guide
The user can access administrative functions to perform tasks such as:
• Setting and changing document definitions and attributes
• Setting and changing binder type definitions and attributes
• Managing replication tasks
The File Room
The file room provides for logically grouping individual file cabinets to
facilitate navigation. All file cabinets are contained in a file room. When a
new file cabinet is created, the user has the option of adding it to an existing
file room, or creating a new file room. File cabinets can be in multiple file
rooms.
The File Cabinet
Domino.Doc uses file cabinets to organize and manage binders and documents.
Domino.Doc uses the file cabinet as a single, logical way to view, store,
retrieve, manage, and distribute all the documents contained in Domino.Doc.
The Domino.Doc Administrator and the File Cabinet Creator can create and
manage file cabinets. Only the Domino.Doc Administrator can delete, or
move, file cabinets. These activities must be performed using Notes at the
Domino server.
The file cabinet creator can have an e-mail message sent to everyone who
can access the file cabinet, notifying them that they have been selected to
collaborate on a document (or set of documents) contained in the file
cabinet. The notification will contain links to the file cabinet that the user
can access by simply clicking the link icon.
Binder Category
The binder category provides for logically grouping individual binders to
facilitate navigation. All binders are contained in a binder category. When a
new binder is created, the user can add it to an existing category, or create a
new binder category. Binders can be in multiple binder categories.
Binders
The Domino.Doc binder is a container within a file cabinet that is used to
group documents logically. A binder can exist in only one file cabinet.
Each binder has attributes that facilitate organization and retrieval. Systemgenerated
attributes associated with every binder include the title, type,
author, creation date, modification date, and number of documents.
User-defined attributes can be applied to every binder within the file
cabinet regardless of binder type. Application attributes, presented in a
dynamic subform located just below the system-generated attributes, are
specific to the binder type.