Domino.Doc 3.5 User's Guide - Lotus documentation - Lotus software

About document types
About document security
Document types let you file documents with more than just basic title information,
making it easier to find the document later. For each document
type, appropriate extended attributes can be specified. For example, a
document type called “Proposal” could have these attributes: Company
Name, Project, Budget, and Responsible Group. A document type called
“Correspondence” could have attributes called To, From, Subject, and Date.
Also, for each document type, options can be specified for document
versioning, review, approval, archiving, retrieval, and workflow.
When Domino.Doc was set up and configured for your site, your System
Administrator defined all of the document types for the entire library.
When the file cabinets were created, the document types allowed to be
stored there were specified. Thus, when you save a new document and
specify its cabinet location, you select a type from a given list and enter the
specific attribute values.
When a file cabinet is created, the file cabinet creator specifies who can read
and edit the documents that will be stored in the file cabinet, and specifies
default document security.
If the default security specified on the file cabinet is “Inherit Binder
Security,” the list of Editors will default from the binder for new
documents. The author can change the access on a per-document basis.
If the default access control specified on the binder is “Limit access to
creator,” the author can add names to the editor lists on a per-document
basis, provided these names are included in the binder user lists. Document
access can only be given for users who also have access to the file cabinet
specified for those documents.
Document users
Every document has a user list that defines who can access it and what
tasks those users can perform. The document user list is limited to the
binder user list, but the document manager can change access on a per
document basis.
The document user list defines the following users:
Readers These users can view the document; they cannot change document
content or properties or move, or remove the document.
Chapter 5: Working with Documents 43