Domino.Doc 3.5 User's Guide - Lotus documentation - Lotus software

Document States Describe the specific point of a document’s life. They are
as follows:
• New — This is a document before it is checked in for the first time.
• Draft — The document is being edited by one or more editors and has
not been released.
• In Review — The document is being reviewed by one or more
reviewers.
• Review Complete — The current draft has gone through a review
cycle.
• Pending Approval —The current draft is in the approval process.
• Approved — The current draft has been approved but not checked in
as a version.
• Rejected — The current draft has been rejected during the approval
process.
• Released — The document has been checked in as a version.
About the document review cycle
Many collaborative documents should be reviewed, commented on, and
edited by a team of people prior to general publication of the document.
Any current document draft can be submitted for review by any draft
editor providing drafts are not disabled for the document type, and a
review cycle is set up. When the last reviewer finishes the review, the initiator
is notified and the document state is changed to “Review Complete.”
The initiator can change the reviewer list and cancel the review cycle at any
time prior to review completion.
About the document approval cycle
Many business documents require an approval before they can be released
or finalized. Policy documents, for example, may need several approvals
prior to being generally distributed; expense reports may need approval
prior to the disbursement of funds. In an approval cycle, one or more
editors must approve or reject a document before anything else happens to
it. If the document requires a review cycle, the review must be complete
before the approval cycle can begin.
Any current document draft can be submitted for approval by any draft
editor providing drafts are not disabled for the document type, and an
approval cycle has been set up.
If any approver rejects the document, (for example, more information may
be needed or the document may need to be changed), the approval cycle
ends.
Chapter 5: Working with Documents 47