Domino.Doc 3.5 User's Guide - Lotus documentation - Lotus software

will go through several iterations, or drafts, before becoming a final,
published document that you’ll save as a “version.” When the product is
scheduled for another release, you can check out the previously released
version, update it, save the edited version as a draft, and thus start the cycle
all over.
The versioning in this case would look something like this:
DDWP 0.1 your initial Domino.Doc White Paper draft
DDWP 0.2 the development manager’s technical content additions
DDWP 0.3 the editor’s changes
DDWP 0.4 the review draft
DDWP 0.5 the final changes draft
DDWP 1.0 your published Domino.Doc White Paper
DDWP 1.1 your new release initial draft
The access to drafts, or works in process, can be different from the access to
published versions. While the draft editors are working on a new document
or are revising an existing document, other users will see only what has
been previously published, not what is in process.
Only the latest copy of a document can be checked out for editing. If a
version has a draft based on it, only the draft can be checked out. The
check-in options depend on whether the checked-out document is a draft or
version, and whether or not drafts are enabled for the document type. For
documents like memos that are created in a single editing session and do
not need to be collaborated on, reviewed, and approved by others, drafts
are not necessary.
When a version (1.0) is checked out, a working copy is created. The working
copy can be checked in as either a new version or a draft. If it is checked in
as a new version (2.0), the editor can choose to replace or maintain the
previous version (1.0). If the document is checked in as a draft, the current
version is still the original version (1.0) and the working copy becomes a
draft (1.1).
Drafts provide an electronic history of the evolution of the document. If you
do not need to keep such a record, you can choose to “delete all drafts”
when you save the document as a version. For example, if you are checking
in draft 1.5 as version 2.0, you can delete drafts 1.1 through 1.5 if you’d like.
Chapter 5: Working with Documents 45