Navy Cash Standard Operating Procedures - Financial Management ...

a. The K22 Point-Of-Sale (POS) device is the card reader and keypad device used toregister sales transactions in Navy Cash. On larger ships, with a dedicated office for the messtreasurer, a K22 will normally be permanently installed. On smaller ships where a mess treasurermay not have dedicated office space, portable K22s can be operated in the offline mode for salestransactions.b. A K22 POS device will be configured for each private mess during Navy Cashimplementation. Depending on ship type and LAN capability, the K22 can be configured tooperate online from the private mess office or offline in the portable mode. When the privatemess operates with two Navy Cash merchant accounts to maintain the separation of fundsdescribed above, one function key on the K22 will be configured for food collections, and onefunction key, for dues collections. See Chapter 2 for instructions on operating the K22.4.4.1 For Mess Membersa. If the private mess is subsisting from the general mess, the treasurer accounts formeals consumed for each mess member and guest and reports daily meal counts to the FSO forinclusion in the daily food service records in accordance with existing procedures.b. If the mess is private (not subsisting), the treasurer accounts for meals consumed foreach mess member and guest in accordance with existing local procedures. Reporting of dailymeal counts to the general mess is not required.c. The treasurer will bill each member and collect the funds at the end of the month (seeparagraph 4.5). Each mess bill paid with Navy Cash will be recorded in the Record ofCollections in accordance with existing procedure, but with a ‘NC’ parenthetical notation in thepurpose field.4.4.2 For Guests Without Navy Cash CardFor guests (visitors) that do not possess a permanent Navy Cash card or are not issued avisitor Navy Cash card, e.g., a mess member sponsors a guest or dependent for a visit to havelunch in the wardroom on his duty day. In this case, the sponsor pays for the meal with a NavyCash card or the treasurer accepts cash payment from the visitor/guest or the mess provides themeal free to the guest and absorbs the cost.a. If the mess absorbs the cost of the guest’s meal, Navy Cash is not involved.b. If the treasurer accepts cash payment, existing (normal) cash handling proceduresmust be followed and Navy Cash is not involved.c. If a mess member sponsors the guest and pays for the meal with a Navy Cash card.(1) The sponsor reports to the treasurer located at the private mess office topurchase the meal.(2) For each meal sale to a guest/visitor, the treasurer records the sale on a NS 1046and the collection in the Record of Collections, in accordance with existing procedure, noting‘NC’ in parenthesis in the purpose field of the entry.(3) The treasurer keys the meal price into a properly logged-in K22 device using the“food” function key.NC SOP Ver 1.12 Chpt 4 Pvt Mess.doc 4-5 10-Aug-07