Navy Cash Standard Operating Procedures - Financial Management ...

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Card SearchProvides Ability to Locate DesiredAccount and Retrieve Records• Search by either card number, cardholdername, or account number.• Click “Search” button to process.Similar to “Cardholder Account Search”screen.Card Search ResultsDisplays Results fromCard Search Query• Click on card number to view cardinformation page.View Card ScreenDisplays Details of Card InformationSimilar to “Cardholder AccountSummary” screen.NC SOP Ver 1.12 x-Appendices.doc E-6 17-Aug-07
Change PasswordProvides Ability to ChangeSecondary Login Password• From main menu, click “ChangePassword” .• Enter current (or temporary).• Enter new password.• Re-enter new password to confirm.• Click “Update Account” button.Note: Passwords must be six to eight alphanumeric characters.Passwords cannot be the same as user name.Passwords must contain at least one alpha and one numericcharacter.Passwords cannot contain more than two consecutiveoccurrences of the same character.Passwords cannot be reused within one year.LogoutPrevents Others from Viewing Your Information• Click “Logout” on any screen to end current login session.• Exit your browser when done using Navy Cash Center website.For security purposes, you are required to logout after everysession. Never leave a workstation unattended while logged into theNavy Cash Center website.NC SOP Ver 1.12 x-Appendices.doc E-7 17-Aug-07
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NAVSUP Publication 727Navy Cash ®
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NAVSUP Publication 727Navy Cash ®
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RECORD OF CHANGESVERSIONNUMBEREFFEC
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VERSIONNUMBEREFFECTIVEDATECHANGE DE
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ContentsChapter 1 Navy Cash Overvie
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Chapter 4 Private Messes ..........
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5.11 Contingency Operations........
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7.8.2 Monthly Merchant Sales Summar
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8.4.36 Access Editor-Access Control
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Appendix E Disbursing Web Site—ww
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Chapter 1Navy Cash ® Overview1.1 R
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1. The cluster server itself consis
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g. NEXCOM Ship’s Store Program Mr
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DDEDDSDFASDISBODMMDOD FMRDSIDSNDSSN
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SIMASODASOPSPOSSACSSECSSNSSPNTFATYC
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3. NORMAL ENROLLMENTAfter the initi
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other personnel who make repeated t
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Room /GuestRetailVending Payment Ty
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ut the funds won’t be available a
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1.10 Web and Telephone Purchases Us
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Chapter 2K22 and K80 Operating Proc
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(b) The operator enters his or her
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c. Download of Sales Transactions f
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(6) Terminal ID — A 16-digit numb
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(5) K22 asks user to select which m
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2.3.5 K22 ScreensThe K22 screen can
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. Set Terminal ID. The next require
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e. Terminal ID Entry: If Terminal I
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a. Merchant Entry Screens. When fir
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0 Press a Function Key1 2 3 Before
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0 Current Amount1 xxxxx.xx2 Enter n
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c. Basic Operation Screens. The K22
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d. Purchase and Card Entry Screens.
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0 1 2 $ xxxxx.xx3 Enter AmountOnce
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i. Purchase Confirmation Screens. I
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j. Diagnostic Screens. While in the
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. Card Entry0 Please Insert1 Navy C
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0 Withdraw $ 10.5312 Confirm OK=Yes
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e. Error Screens.0 Transaction Canc
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2.4 K80 Cashless Automated Teller M
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. Boot Up Screens and Error Screens
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0 Change Terminal1 Identification?2
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Chapter 3General Mess3.1 Background
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2. A K22 Point Of Sale (POS) device
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(3) The cruise coordinator represen
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procedure to perform the refund tra
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paragraph 3.6), there are two prima
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5. The FSO will maintain monthly re
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3.13 General Mess Reports and Forms
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3.13.3 Daily Transaction Detail Rep
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3.13.5 Daily Reconciliation Workshe
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Chapter 4Private Messes4.1 Backgrou
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notation is required to distinguish
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a. The K22 Point-Of-Sale (POS) devi
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d. The treasurer keys the mess bill
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4.8.2 AshoreAshore, the treasurer u
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d. Each day, the treasurer/operator
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Control Log must be adjusted to ref
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of the general mess, an operator ca
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4.17.2 Monthly Merchant Sales Summa
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4.17.4 Monthly Transaction Detail R
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4.17.6 Daily/Monthly Reconciliation
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Chapter 5MWR5.1 Background ........
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slight delay in actual deposits is
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transfer from the MWR fund Navy Cas
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EOD batch and completion of the rou
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5.12 MWR Reports (examples)In Navy
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5.12.3 Daily Transaction Detail Rep
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5.12.5 Merchant Settlement ReportRu
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Chapter 6Post Office6.1 Background.
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d. All USPS Postal Money Orders wil
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(6) Wait for the process to finish,
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6.11 Post Office Forms and Reports
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6.11.2 Daily ReportIn Navy Cash, al
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6.11.4 Merchant Settlement ReportRu
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Chapter 7Ship’s Store7.1 Backgrou
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7.1 BackgroundThis chapter describe
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c. Navy Cash ProceduresTo properly
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(5) All completed transactions are
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(UTC)). The total of the SS-141s wi
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file.d. All reports must be signed
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a. Adding a New Vending Machine and
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Disbursing Officer or Sales Officer
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completed between ship and shore. S
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7.6.6 End of the Accounting PeriodA
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7.7.3 CAD Failure.a. Troubleshootin
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7.8.2 Monthly Merchant Sales Summar
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7.8.4 Vending Machine Daily Transac
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7.8.6 Sample Foreign Concessionaire
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Working DraftChapter 8Disbursing an
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Working Draft8.4.27 Safe Bank Trans
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Working Draft8.15.11 Bulk Card Log.
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Working Draft8.1 Backgrounda. This
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Working Draft8.2.3 Navy Cash Card L
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Working Draftdate in each cardholde
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Working Draft8.3.2 Replenishing Nav
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Working Draft8.4 Navy Cash Applicat
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Working Draft8.4.6 Closing the Navy
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Working Draft• Funds Transfer to
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Working Drafttransaction will be re
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Working Draft(2) The Disbursing Off
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Working Draft(6) Miscellaneous Refu
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Working Draft(3) Automated Chip-to-
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Working Draftb. Bulk Refunds consis
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Working Draft8.4.13 Deposit Cash or
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Working Draft8.4.14 Daily Cash Tran
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draftf. If a card is blocke
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Working Draft(g) The Disbursing Off
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Working Draftwithin five minutes, a
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Working Draft8.4.17 Unblock Carda.
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Working Draft8.4.18 Card Reporta. T
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Working Draft8.4.19 Assign Replacem
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Working Draft(3) If a visitor card
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Working Draftcredit union account r
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Working DraftCash accounts and canc
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Working DraftDK1 Curt MapleAnne Map
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Working Drafte. Enroll Without a Te
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Working Draftc. Account information
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Working Draft0,1,2,3 Number of ACH
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Working Draft8.4.23 Note Maintenanc
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Working Draftd. “View Disbursing
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Working Draft(b) When viewing a not
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Working Draftbeen received by the s
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Working Draftminimal user requireme
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Working DraftNOTE: K22s operating i
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Working Draftdeposited at the end o
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Working Draft(3) Merchant Settlemen
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Working DraftReport Purpose Sort Ca
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Working Draftwill be displayed. ROM
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Working Draft8.4.27 Safe Bank Trans
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8.4.28 Operator ID MaintenanceWorki
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Working Draft8.4.29 Vending and Shi
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Working Draft(c) The Disbursing Off
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Working Draftwill be prompted to ve
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Working Draft(5) After all the vend
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Working Draft(b) In the second samp
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Working Draftnecessary (see paragra
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draft8.4.32 View Disk Usage
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Working Draft(1) PRNOC is used for
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Working Draftb. Marine Corps Option
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Working Draft(8) The TFA will credi
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Working DraftDisbursing Officer sho
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Working Draftcardholder SPO informa
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Working DraftLevel 1Disbursing Offi
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Working DraftNOTE: User names are a
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Working Draft(6) Reset Password. To
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Working Draft(b) Click on the “Ad
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Working Draft(b) Overage. The total
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Working DraftReference Explanation
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Working Draftvending machine to an
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Working DraftUnblocking Access to H
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Working Draftday period. The Fraud
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Working Draftinclude new or updated
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Working DraftFigure 1. End-of-Month
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Working Drafte. Prior to preparing
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Working Draft04 = Food Service coll
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Working DraftSAMPLE DD 2657 DATED 2
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Working DraftSAMPLE DD 2657 DATED 2
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Working Draft8.10.2 Schedule of Dep
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Working Draft8.10.3 SF 1219a. Once
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Working DraftSAMPLE SF 1219PAGE 2NC
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Working Draft(2) For most installat
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Working Draftc. Cardholder Request(
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Working Draft8.15 Sample Disbursing
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Page 342 and 343: Working Draft8.15.3 Sample Letter o
Page 344 and 345: Working DraftNavy Cash and ROM II T
Page 346 and 347: Working Draft8.15.6 Daily Negative
Page 348 and 349: 8.15.8 Disbursing Accountability Su
Page 350 and 351: 8.15.10 Daily Cash Transaction Ledg
Page 352 and 353: 8.15.12 Card Issue LogNAVY CASH CAR
Page 354 and 355: TasksSOPReferenceYesNoAre refunds b
Page 356 and 357: 8.15.15 Navy Cash Refund ChitNAVY/M
Page 358 and 359: 8.15.17 Navy Cash Payroll Report
Page 360 and 361: 8.15.19 Daily Blocked Account Repor
Page 362 and 363: 8.15.21 Return Codes and Notificati
Page 364 and 365: 8.15.22 The $25 Vending “Counter
Page 366 and 367: 8.15.24 Cash Verification Team Navy
Page 368 and 369: 8.15.25 Navy Cash Trouble Call Work
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Page 372 and 373: A.2 Merchant CardsFor vending opera
Page 374 and 375: j. Step 10. Repeat Phase 2 Steps 7
Page 376 and 377: f. Configure the K22. ROM II and Na
Page 378 and 379: K22 Configuration Settings Workshee
Page 380 and 381: e. Configure the NavyCash Proxy to
Page 382 and 383: Account SummaryShows a Summary ofPa
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Page 386 and 387: Secondary LoginProvides Access toNa
Page 388 and 389: Navy Assign LocationAssigns Cardhol
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Page 396 and 397: Block 7. Military Branch (Organizat
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Page 406 and 407: 3. PRE-ENROLLMENT PROCEDURESa. Hold
Page 408 and 409: 5. POST-ENROLLMENT PROCEDURESa. The
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Page 412 and 413: POLICE REPORTI have or have not r
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Page 418 and 419: 4. NAVY CASH CARD LIMITSa. A $400 d
Page 420 and 421: c. Suspend Account. Cardholders tra
Page 422 and 423: J.P. Morgan Chase10430 Highland Man
Page 424 and 425: 14. INDICATE END-OF-DAYa. At the en
Page 426 and 427: econciled, the Disbursing Officer w
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Page 430 and 431: . Once notified, the cardholder sha
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Page 434 and 435: 8. Damaged Stamps. Damaged stamp bo
Page 436 and 437: f. The OMM can then take the Navy C
Page 438 and 439: (1) Option 1 allows the support con
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NC SOP Ver 1.12 x-Appendices.doc O-
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. Monthly Settlement. For some LOA
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. By default, generic private merch
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Enclosure (2)NAVY CASH POINTS OF CO
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Enclosure (4)NAVY CASH POINTS OF CO
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NC SOP Ver 1.12 x-Appendices.doc P-
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6. Pre- and Post-Deployment Groom C
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System AdministrationWhat version o
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Daily Blocked Account Report, 8-61,
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Disbursing OfficerChecklist for Rec
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General, 2-39Terminal ID Entry Scre
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Disbursing Notifications Alerts, 8-
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Schedule of Deposits from Navy Cash
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