Navy Cash Standard Operating Procedures - Financial Management ...

Working Draft8.15 Sample Disbursing Reports and Forms8.15.1 Sample Accountable Officer Appointment/Termination RecordFrom: Commanding Officer, USS NAVY CASH (FFG-46)To: ENS M. T. Pockets, SC, USNR, 123-45-6789Via: Supply Officer, USS NAVY CASH (FFG-46)Subj: APPOINTMENT AS NAVY CASH ACCOUNTABLE OFFICERRef: (a) Department of Defense Financial Management Regulation(DODFMR) Chapter 17 and Appendix D(b) NAVSUP PUB 727, Navy Cash Financial System StandardOperating Procedure, Chapter 81. In accordance with reference (a), you are hereby appointed asthe Ship’s Navy Cash Accountable Officer.2. As the Navy Cash Accountable Officer, you will have thefollowing responsibilities:a. Maintenance and custody of all Navy/Marine Cash cards.b. Custody of Operating Space Item (OSI) K22 and CAD devices.c. Operation and maintenance of Navy Cash system, includingdaily End of Day function, Preventive Maintenance System(PMS), and daily system backups.d. Operation and maintenance of Military Paper Check Conversion(MPCC).e. Daily review of Returned Items Detail and Negative BalanceReports.f. Immediate collection on any debt due the U.S. Treasury fundspool as a result of negative Navy/Marine account balances.g. Daily review and verification of merchant reports from shipand shore servers.h. Weekly review of Unmatched Chip-to-Chip Report and return ofany value reflected to sending card cardholder.i. Weekly review with Personnel Office of personnel pendingtransfer or discharge within 30 days.3. You are required to familiarize yourself with all existingreferences, particularly references (a) and (b) and follow allestablished procedures and guidelines.J. P. JONESCDR USNNC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-154 16-Aug-07