Navy Cash Standard Operating Procedures - Financial Management ...

Working Draftreport is sent to the ship automatically at the completion of the next EOD round trip after theNavy Cash backend ashore posts the split pay payroll to the individual accounts (see paragraph8.15.17 for a sample report). If someone’s split pay payroll payment fails, the report will providean indication of the reason for the failure. For example, in addition to the primary reasonsmentioned above, a person’s name may have been changed in the MMPA but not in Navy Cash;a person’s SSN, which is probably correct in the MMPA, may have been entered incorrectly inNavy Cash; or a person’s Navy Cash account may have been closed for some reason or other. Inthe report, “CLOSE_PND” or “CLOSED” indicates the account has been closed, and “AccountInvalid” indicates the Navy Cash backend ashore could not match the person’s SSN, name, orship to an account. After checking the report, the Disbursing Officer can then contact the CSCand provide the correct information or be ready with the correct information when the CSCcontacts the ship. Either way, the problem can be resolved that much more quickly, and theindividual will receive his or her split pay payroll payment that much sooner.(c) The Navy Cash Customer Service Center (CSC) will contact the ship,generally with an e-mailed Failed Split Pay Notice, to see if the individual is going to enroll inNavy Cash. If they do not hear from the ship or if the individual is not going to enroll, JPMCmust then return these funds to DFAS Cleveland to be credited back to the individual’s MasterMilitary Pay Account (MMPA).(3) Should the TFA be forced to reject a SPO payroll payment, the funds will bereturned to DFAS Cleveland to be credited back to the individual’s MMPA. This createsadditional workload for the Disbursing Officer and significantly delays receipt of SPO payrollamount for the individual. The TFA will initiate the return of funds to FRB Boston. The FRBwill issue a DT in the amount of the SPO to be returned. FRB will notify the individual’s shipthat a DT has been issued. Since the FRB reported the DT, the Disbursing Officer must do thefollowing:(a) Post the DT on line 4.2 of the DD Form 2657.(b)Prepare a DD Form 1131 to credit back the SPO to the MPN.(c) 17x1453.2202 011 12600/0 000022 2D 000000071130(d) Post the DD Form 1131 on line 4.1B of the DD Form 2657.(e)Post the DT to the SODA.(4) Provisional Split Pay. In the event of a communications interruption aroundpayday, which is normally held on the 1st and the 15th of the month, the Disbursing Officer hasthe option to run a provisional SPO payroll on the ship (see paragraph 8.4.35). Cardholders whoare enrolled in SPO can be given a “provisional credit” in the amount of their last SPO payrollamounts (or updated amount if a change has been entered since the last payday), which the Navy /Marine Cash system keeps as a part of their profile information on the ship. The SPO PayrollReport can be generated on the ship (see paragraph 8.4.25, View Reports) and lists cardholderswho have participated in SPO and the amount of the last payroll payment credited to their NavyCash accounts (see paragraph 8.15.18 for a sample report). When communications are restored,the Navy / Marine Cash system synchronizes Navy / Marine Cash accounts between ship andshore so that Navy / Marine Cash accounts on the ship reflect the correct balances.NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-104 16-Aug-07