Navy Cash Standard Operating Procedures - Financial Management ...

7. ACCESS CONTROL FOR NAVY CASH APPLICATIONa. The Disbursing Officer will control access to the various functions within the NavyCash Application. Individual operators are assigned to one of six “User Groups.” These usergroups essentially represent six levels of access rights. The access rights for each user group areinitially set to default settings. The Disbursing Officer can tailor the access rights for anindividual operator by either adding or deleting specific functions.b. In order for an individual to change his/her password, the Disbursing Officer mustfirst verify the individual’s identity. Once this is established, the individual can then enter a newpassword into the system.c. Each individual operator should log off when they are through working on thesystem. The next operator can then log on the system by entering his or her own password.d. As a matter of policy, any PS (DK) who wants to perform any personal Navy Cashtransactions in the disbursing office, for example, to add or cash out value or change a PIN,should contact the Disbursing Officer or Deputy.8. ENROLLMENT IN NAVY CASHa. To open a Navy Cash account, an individual must enroll. To enroll, an individualmust fill out and sign an enrollment form and turn the form in to the disbursing office. TheDisbursing Officer shall verify the ABA or routing number and the account number recorded onthe form. In order to help verify account information, the individual should, if possible, bring in acancelled check or deposit slip from the bank or credit union account he or she wants to associatewith Navy Cash.b. The completed and signed enrollment form must be mailed or sent overnight byFEDEX or UPS to the Treasury’s designated Financial Agent, JPMorgan Chase Bank, N.A. at:J.P. Morgan Chase10430 Highland Manor DriveF3-1505Tampa, FL 33610Attn: Transaction Services Unit (TSU)(813) 432-4640c. A copy of the enrollment form (and the cancelled check or deposit slip if available)shall be maintained on board ship for reference. Enrollment forms can be purged from theshipboard file three years from the date of signature, unless the individual is still on the ship.9. CLOSING OR SUSPENDING A NAVY CASH ACCOUNTa. Transfer Funds from Card. When cardholders are leaving the Navy, transferring toactivities that do not have Navy Cash, or no longer want a Navy Cash card, they should move allfunds on the chip (electronic purse) and strip (Navy Cash account) back to their home bank orcredit union account using the K80 Cashless ATM. Alternatively, they may move all the fundson the strip to the chip at the K80 and cash out the chip at the disbursing office.b. Close Account. Cardholders leaving military service or who no long want a NavyCash card are required to close their Navy Cash account and turn in their Navy Cash card. Afterverifying that the Navy Cash card is empty (chip and strip), the Disbursing Officer will blockNavy Cash ACH access to their home bank or credit union, change the card status to “canceled”,notify the Navy Cash CSC via phone or e-mail to close the account, and cut up the card.NC SOP Ver 1.12 x-Appendices.doc K-3 17-Aug-07