Navy Cash Standard Operating Procedures - Financial Management ...

Working Draft(b) Click on the “Add User” button. The application will ask the DisbursingOfficer to verify that he or she wants to create a new user account for the specified individual byclicking the “OK” button. A successful operation will be indicated by a status box that displaysthe username and password created by the system for the new user. Before clicking the “OK”button, which will clear the status box, write this information down for the new user. The usershould destroy this written note once he or she has memorized the username and password. If anerror message is displayed, write down the displayed message and contact the Navy CashCustomer Service Center (see paragraph 8.14).(c) Create an Operator ID for the new user through the Navy Cash application“Operator ID Maintenance” screen (see paragraph 8.4.28).(d) Add the new user’s username to the appropriate user group through theNavy Cash application “Access Editor” screen and the “Assigned Access Rights Editor”functionality (see paragraph 8.4.36).8.5 Navy Cash and Vendors8.5.1 Money Exchange by Vendors in a Foreign PortThe Navy Cash system can be used to accommodate the exchange of foreign currency onboard ships during a port visit.a. Preparation(1) Before the sale of currency begins, an exchange rate will be agreed upon withthe currency exchange vendor that will remain in effect throughout the port visit. Onceestablished, the exchange rate will not be changed.(2) The currency exchange vendor will maintain a currency exchange log andrecord each transaction. A sample “Currency Exchange Log” is included at paragraph 8.15.23.The vendor may use his or her own log as long as the information recorded includes the basicinformation delineated in the sample log.NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-119 16-Aug-07