Navy Cash Standard Operating Procedures - Financial Management ...

Working Draftcardholder SPO information in the Navy / Marine Cash database on the ship to reflect anychanges entered into DJMS since the last SPO payroll was posted to ensure that the proper SPOamount is credited to each cardholder’s Navy / Marine Cash account (see paragraph d above).(1) To access the provisional split pay functions, the Disbursing Officer clicks onthe “Provisional Split Pay” link in the Navy Cash application. A window is then displayed thatpresents the two options, the second of which is Post Provisional Split Pay. To run provisionalsplit pay, the Disbursing Officer clicks on the “Post Provisional Split Pay” link in the provisionalsplit pay options window.(2) View Split Pay Requests.(a) To check the status of a provisional split pay request, look at the appropriatesplit pay request in the “Previous Split Pay Requests” box. If there is no “Status Date” provided,then the request has not been processed.(b) The status displayed only represents the status of processing the provisionalsplit pay request on the ship. It does not represent the status of synchronization with the back endashore. A status of “Processed Successfully” indicates that provisional split pay has beensuccessfully applied to Navy / Marine Cash account balances on the ship.(3) Submit Split Pay Request. To submit a provisional split pay request:(a) After ensuring cardholder SPO information in the Navy / Marine Cashdatabase on the ship has been updated as necessary to reflect any changes entered into DJMSsince the last SPO payroll file was posted (see paragraph d above), enter the date of the paydaybeing requested for provisional split pay, and click the “Submit” button. The default datedisplayed is always the date of the previous payday from today’s date.(b) There cannot be more than one pay request for a pay date that is in a “NotYet Processed” status. A request for the same pay period cannot be submitted until theprocessing of that request has been completed. A provisional split pay request might besubmitted a second time to credit the Navy / Marine Cash account of a cardholder who was addedto split pay through the “Provisional Split Pay Amount Editing” screen (see paragraph d above)after the request was run initially.(c) A pay date cannot be skipped. Requests for provisional split pay must be runin date order. If the last successfully processed provisional split pay request displayed in the“Previous Split Pay Requests” box was 15 September 2003, the Disbursing Officer could first goback and run the 15 September 2003 provisional split pay request again to pick up anycardholders who were not paid for that pay period. Once the 1 October 2003 provisional split payrequest has been submitted and processed successfully, the previous 15 September 2003 payperiod cannot be run again.(d) There can only be one future pay date. Continuing the example above, oncethe 15 October 2003 provisional split pay request displays a status of “Processed Successfully”,the Disbursing Officer could submit a provisional split pay request for 1 November 2003 butcould not submit a request for another future date after 1 November 2003.f. Reporting. When communications are restored and the provisional split pay file isreceived ashore as a part of the normal end-of-day processing, it is posted to cardholder Navy /Marine Cash accounts and reversed immediately. The cardholder accounts will already reflectNC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-111 16-Aug-07