Navy Cash Standard Operating Procedures - Financial Management ...

displays all the merchants, all the vending machines associated with each merchant, and theTerminal ID numbers for the CADs “tied” to each of the vending machines.(3) The Disbursing Officer or Sales Officer selects (highlights) the appropriatevending machine and then selects (highlights) the appropriate CAD Terminal ID number for thenew CAD from the “CAD Terminal ID” drop-down box. When a CAD is installed in a vendingmachine, the Terminal ID number is transmitted automatically from the CAD to the system andlisted as unassigned until it is assigned to the appropriate vending machine when the next step iscompleted. If there are multiple unassigned CADs, the correct Terminal ID numbers can beverified at the CADs themselves by pressing the right-most of the three hidden buttons. The “NoCard” side of the CAD template depicts where the buttons are located on the CAD (seeAppendix A, Vending Maintenance).(4) Once the new CAD Terminal ID number is selected, the Disbursing Officer orSales Officer clicks the “Update Vending Machine Data” button to update the system. TheDisbursing Officer or Sales Officer will be prompted to verify the information for the new CAD,which is accomplished by clicking the “OK” or “Cancel” button as appropriate. If the “Cancel”button is clicked, the change is not made, and the Disbursing Officer or Sales Officer either exitsthis portion of the application or re-selects the information for the change desired.(5) Clicking the “OK” button removes the previous CAD from the system.c. Removing a Vending Machine and CAD(1) The Disbursing Officer or Sales Officer clicks on the “Vending and Ship’sStore” link. When the “Merchants and Vending Machines” menu tree is expanded, the screendisplays all the merchants, all the vending machines associated with each merchant, and theTerminal ID numbers for the CADs “tied” to each of the vending machines.(2) The Disbursing Officer or Sales Officer first highlights (selects) the appropriatevending machine in the “Merchants and Vending Machines” window and then clicks the“Remove Vending Machine” button. At this time the Disbursing Officer or Sales Officer will beprompted to verify removing the vending machine, which is accomplished by clicking the “OK”or “Cancel” button as appropriate. If the “Cancel” button is clicked, the change is not made, andthe Disbursing Officer or Sales Officer either exits this portion of the application or re-selects thevending machine for the change desired.d. Updating Vending Machine Information(1) The Disbursing Officer or Sales Officer clicks on the “Vending and Ship’sStore” link. The screen displays all the merchants, all the vending machines associated with eachmerchant, and the Terminal ID numbers for the CADs “tied” to each of the vending machines.(2) The Disbursing Officer or Sales Officer highlights (selects) the appropriatevending machine in the “Merchants and Vending Machines” window, then highlights the oldvending machine information, enters the new information, and clicks the “Update Vending Data”button to update the system. At this time the Disbursing Officer or Sales Officer will beprompted to verify the updated information, which is accomplished by clicking the “OK” or“Cancel” button as appropriate. If the “Cancel” button is clicked, the change is not made, and theNC SOP Ver 1.12 Chpt 7 Ship Store.doc 7-14 16-Aug-07