Navy Cash Standard Operating Procedures - Financial Management ...

econciled, the Disbursing Officer will cut an exchange for cash remittance check to the vendorfor the amount of the money exchanged.b. Concessionaire Sales by Vendors in a Foreign Port(1) The Sales Officer will check out a hand-held battery-operated K22 point of saledevice for each vendor, using a vendor number that the Disbursing Officer has previouslyassigned. If possible, the Sales Officer will establish the Concessionaire setup in the on-linemode, which will allow for real-time access to the Navy Cash server. The vendor will beresponsible for this device and use it to record all transactions and collect value from thecardholders’ Navy Cash cards.(2) At the end of each day or at the end of the port visit, each vendor will bring theK22 and all appropriate paperwork back to the Sales Office. The Sales Officer will download theK22 sales information to the Navy Cash server , and, using the reports generated by the system,compute the commission due the NEX and the ship and the amount due the vendor.(3) The Disbursing Officer will cut exchange for cash remittance checks for theamount due the vendor for his percentage of the sales and the amount due NEX based on theSF1034s provided by the Sales Officer. The amount due the ship will be taken up as a collectionunder SSPN based on the SF 1034s.20. NAVY CASH QUARTERLY CASH VERIFICATIONa. All funds collected, disbursed, or maintained by the Disbursing Officer, Deputies, andAgents are to be considered public funds. Therefore, responsible individuals will be required toshow auditable proof for the disposition of those funds. Any accountable items, to include cash,checks, blank card stock, and the like, will be verified in the same manner as prescribed withinthe DODFMR Volume 5 Appendix A.b. The cash verification board will use the Daily Cash Transaction Ledger as well as theDisbursing Officer’s Safe Audit Summary Report to substantiate all funds being held on line 6.9of the DD 2657.c. All Navy Cash funds collected and reported as deposits on the SF 1219 can besubstantiated by the End Of Month reports generated by the Navy Cash System. For example,the Disbursing Officer reports a $10,000 deposit on line 4.2 of the SF 1219 for the Ship’s Store.There should be a corresponding End Of Month report showing $10,000 in electronic collectionsfor the same month.d. All blank Navy Cash card stock shall be verified by count against the Navy CashCard Issue Log and the Bulk Navy Cash Card Log, and an entry shall be make in the Bulk NavyCash Card Log to document the audit.CO’s SignatureDistributionNC SOP Ver 1.12 x-Appendices.doc K-10 17-Aug-07