Navy Cash Standard Operating Procedures - Financial Management ...

Working Draft(5) Chip Purchase Refund. This function allows the Disbursing Officer (SalesOfficer) to select a single specific purchase transaction for the refund from a list of thecardholder’s purchases. Multiple-item purchases are treated as a single total if all the items werepurchased at the same time. To limit the number of transactions displayed when selecting thechip purchase refund option, the Disbursing Officer (Sales Officer) should either specify a daterange (“From Date” and “To Date”) or select a specific event (see paragraph 8.4.12, BulkRefunds, for an explanation of events) and click the “Refresh” button. In Navy Cash, all datesand times are recorded and reported in Greenwich Mean Time (GMT) (Coordinated UniversalTime (UTC)). When the transaction is selected, the transfer amount for the refund is specified bythe Navy Cash application. The chip purchase refund helps to ensure that a particular purchase isonly refunded once. For purchases at vending machines or for a single item within a multipleitempurchase, the miscellaneous refund should be used, since the specific sales transaction maybe difficult or impossible to identify (see paragraph (6) below). Generally, in ship’s store, themiscellaneous refund is the preferred method for refunds.NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-24 16-Aug-07