Navy Cash Standard Operating Procedures - Financial Management ...

Working Draftnecessary (see paragraph 8.4.12, Bulk Refunds). Event maintenance allows the DisbursingOfficer to establish and update event processing for any merchant on the ship.a. Add a New Event(1) In the “Add or Update an Event” box, choose a merchant from the “Merchant”field by using the scroll bar.(2) Enter a short description of the event in the “Event” field and a long descriptionof the event in the “Event Description” field. The short description will be what is displayed onthe K22 screen as the “Event Code” during sales transactions, and the K22 screen is limited to 20characters (including spaces). Therefore, the short description, or event code, should begenerated accordingly. For example, a series of tours sponsored by MWR on one particular dayof an extended port visit might be indicated simply as TOUR A 040211, TOUR B 040211, andTOUR C 040211, where “A”, “B”, and “C” distinguish the three tours and “040211” indicatesthe year, month, and day of the tours. The long description can be used to provide a moredetailed explanation of the events.(3) Enter an estimated expiration date for the event in the “Expiration Date” fieldand click the “Update” or “Reset” button to save the new event. The default date displayed in the“Expiration Date” field is 30 days from the current date. After the expiration date, the event willno longer be sent to the K22 by the Navy / Marine Cash server.NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-97 16-Aug-07