Navy Cash Standard Operating Procedures - Financial Management ...

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Working Draft8.4.33 Network Operations Center (NOC) Selectiona. Currently, the flow of data off the ship can move along two paths, depending on thelocation of the ship. The Disbursing Officer is responsible for selecting the appropriate path forthe Navy Cash system. Each ship will have a primary and a secondary path to communicate withthe shore system.b. To change the communication flow path, the Disbursing Officer must click on theNOC Selection link in the Navy Cash application.c. The current NOC selection will be displayed at the top of the screen. To change theselection, click on the down arrow to drop down the selection menu. The Disbursing Officer willthen select either PRNOC or UARNOC.NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-102 16-Aug-07
Working Draft(1) PRNOC is used for all ships that are based on the West coast or are ForwardDeployed Navy Forces (FDNF). Their satellite communications (SATCOM) are terminated withthe Pacific Region NOC (PRNOC).(2) UARNOC is used for all ships that are based on the East coast. Their SATCOMcommunications are terminated with the Unified Atlantic Region NOC (UARNOC).(3) In the event of a failure of Navy Cash communications at one of the NOCs, theDisbursing Officer can select the other NOC as a secondary communications path.(4) The IP addresses associated with each selection are displayed in the drop-downmenu to assist in any communications troubleshooting that may be required (PRNOC205.56.145.20 and UARNOC 205.56.129.35).(5) If both active paths are failing consistently, consult on-board ITs about thestatus of ship-to-shore communications in general. If other ship-to-shore communications arefunctioning well, ask the ITs to verify the Access Control List (ACL) entries in the shipboardrouter. If the ITs report that these are properly in place, contact the Navy Cash Customer ServiceCenter (CSC) for assistance (see paragraph 8.14.1).8.4.34 Process Split Pay FileIndividuals who elect the Split Pay Option (SPO) can have a portion of their pay sent directlyto their Navy Cash accounts each payday. Enrolling in Navy Cash and signing up for SPO aretwo separate actions. Signing up for SPO does not automatically enroll an individual in NavyCash (see paragraph 8.4.21); conversely, enrolling in Navy Cash does not automatically sign anindividual up for SPO.a. Navy Option(1) The procedures for Navy Cash SPO follow the procedures in place today fornon-Navy Cash ships. The member continues to sign a locally generated form to authorize SPO(see paragraph 8.15.16 for a sample SPO enrollment / disenrollment form), and an HM series FIDis generated in the DJMS system. However, under Navy Cash, all payroll functions are donebetween DFAS Cleveland and the TFA. The SPO payroll dollars will continue to appear on thepay message, but require no action by the ship.(2) Failed Navy Cash SPO Payments. Currently, when DFAS Cleveland forwards aSPO payroll, the TFA credits payroll payments to individual accounts by ship. Individual payrollpayments fail when someone does not have an open Navy Cash account or when the Navy Cashbackend ashore does not know that someone is assigned to a particular ship.(a) To avoid failed payroll payments, disbursing must ensure a person’senrollment in Navy Cash is completed and their Navy Cash account is actually opened beforesigning them up for SPO. If a person is transferring from another Navy Cash ship and is alreadyenrolled in Navy Cash, the Disbursing Officer must ensure they have completed a “Ship CheckIn” at the K80 before signing them up for split pay. That way, as soon as the next End-Of-Day(EOD) round trip is completed between ship and shore, the Navy Cash backend knows thisperson is assigned to a particular ship.(b) Navy Cash Payroll Report. The Disbursing Officer should check the NavyCash Payroll Report in the shore reports directory (see paragraph 8.4.24.n) each pay day. TheNC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-103 16-Aug-07
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NAVSUP Publication 727Navy Cash ®
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NAVSUP Publication 727Navy Cash ®
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RECORD OF CHANGESVERSIONNUMBEREFFEC
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VERSIONNUMBEREFFECTIVEDATECHANGE DE
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ContentsChapter 1 Navy Cash Overvie
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Chapter 4 Private Messes ..........
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5.11 Contingency Operations........
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7.8.2 Monthly Merchant Sales Summar
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8.4.36 Access Editor-Access Control
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Appendix E Disbursing Web Site—ww
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Chapter 1Navy Cash ® Overview1.1 R
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1. The cluster server itself consis
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g. NEXCOM Ship’s Store Program Mr
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DDEDDSDFASDISBODMMDOD FMRDSIDSNDSSN
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SIMASODASOPSPOSSACSSECSSNSSPNTFATYC
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3. NORMAL ENROLLMENTAfter the initi
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other personnel who make repeated t
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Room /GuestRetailVending Payment Ty
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ut the funds won’t be available a
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1.10 Web and Telephone Purchases Us
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Chapter 2K22 and K80 Operating Proc
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(b) The operator enters his or her
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c. Download of Sales Transactions f
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(6) Terminal ID — A 16-digit numb
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(5) K22 asks user to select which m
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2.3.5 K22 ScreensThe K22 screen can
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. Set Terminal ID. The next require
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e. Terminal ID Entry: If Terminal I
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a. Merchant Entry Screens. When fir
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0 Press a Function Key1 2 3 Before
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0 Current Amount1 xxxxx.xx2 Enter n
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c. Basic Operation Screens. The K22
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d. Purchase and Card Entry Screens.
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0 1 2 $ xxxxx.xx3 Enter AmountOnce
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i. Purchase Confirmation Screens. I
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j. Diagnostic Screens. While in the
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. Card Entry0 Please Insert1 Navy C
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0 Withdraw $ 10.5312 Confirm OK=Yes
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e. Error Screens.0 Transaction Canc
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2.4 K80 Cashless Automated Teller M
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. Boot Up Screens and Error Screens
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0 Change Terminal1 Identification?2
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Chapter 3General Mess3.1 Background
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2. A K22 Point Of Sale (POS) device
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(3) The cruise coordinator represen
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procedure to perform the refund tra
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paragraph 3.6), there are two prima
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5. The FSO will maintain monthly re
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3.13 General Mess Reports and Forms
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3.13.3 Daily Transaction Detail Rep
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3.13.5 Daily Reconciliation Workshe
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Chapter 4Private Messes4.1 Backgrou
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notation is required to distinguish
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a. The K22 Point-Of-Sale (POS) devi
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d. The treasurer keys the mess bill
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4.8.2 AshoreAshore, the treasurer u
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d. Each day, the treasurer/operator
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Control Log must be adjusted to ref
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of the general mess, an operator ca
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4.17.2 Monthly Merchant Sales Summa
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4.17.4 Monthly Transaction Detail R
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4.17.6 Daily/Monthly Reconciliation
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Chapter 5MWR5.1 Background ........
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slight delay in actual deposits is
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transfer from the MWR fund Navy Cas
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EOD batch and completion of the rou
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5.12 MWR Reports (examples)In Navy
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5.12.3 Daily Transaction Detail Rep
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5.12.5 Merchant Settlement ReportRu
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Chapter 6Post Office6.1 Background.
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d. All USPS Postal Money Orders wil
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(6) Wait for the process to finish,
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6.11 Post Office Forms and Reports
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6.11.2 Daily ReportIn Navy Cash, al
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6.11.4 Merchant Settlement ReportRu
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Chapter 7Ship’s Store7.1 Backgrou
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7.1 BackgroundThis chapter describe
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c. Navy Cash ProceduresTo properly
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(5) All completed transactions are
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(UTC)). The total of the SS-141s wi
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file.d. All reports must be signed
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a. Adding a New Vending Machine and
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Disbursing Officer or Sales Officer
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completed between ship and shore. S
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7.6.6 End of the Accounting PeriodA
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7.7.3 CAD Failure.a. Troubleshootin
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7.8.2 Monthly Merchant Sales Summar
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7.8.4 Vending Machine Daily Transac
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7.8.6 Sample Foreign Concessionaire
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Working DraftChapter 8Disbursing an
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Working Draft8.4.27 Safe Bank Trans
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Working Draft8.15.11 Bulk Card Log.
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Working Draft8.1 Backgrounda. This
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Working Draft8.2.3 Navy Cash Card L
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Working Draftdate in each cardholde
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Working Draft8.3.2 Replenishing Nav
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Working Draft8.4 Navy Cash Applicat
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Working Draft8.4.6 Closing the Navy
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Working Draft• Funds Transfer to
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Working Drafttransaction will be re
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Working Draft(2) The Disbursing Off
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Working Draft(6) Miscellaneous Refu
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Working Draft(3) Automated Chip-to-
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Working Draftb. Bulk Refunds consis
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Working Draft8.4.13 Deposit Cash or
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Working Draft8.4.14 Daily Cash Tran
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draftf. If a card is blocke
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Working Draft(g) The Disbursing Off
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Working Draftwithin five minutes, a
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Working Draft8.4.17 Unblock Carda.
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Working Draft8.4.18 Card Reporta. T
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Working Draft8.4.19 Assign Replacem
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Working Draft(3) If a visitor card
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Working Draftc. Cardholder Request(
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Working Draft8.15 Sample Disbursing
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Working Draft8.15.2 Sample Disbursi
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Working Draft8.15.3 Sample Letter o
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Working DraftNavy Cash and ROM II T
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Working Draft8.15.6 Daily Negative
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8.15.8 Disbursing Accountability Su
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8.15.10 Daily Cash Transaction Ledg
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8.15.12 Card Issue LogNAVY CASH CAR
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TasksSOPReferenceYesNoAre refunds b
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8.15.15 Navy Cash Refund ChitNAVY/M
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8.15.17 Navy Cash Payroll Report
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8.15.19 Daily Blocked Account Repor
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8.15.21 Return Codes and Notificati
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8.15.22 The $25 Vending “Counter
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8.15.24 Cash Verification Team Navy
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8.15.25 Navy Cash Trouble Call Work
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NC SOP Ver 1.12 x-Appendices.doc ii
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A.2 Merchant CardsFor vending opera
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j. Step 10. Repeat Phase 2 Steps 7
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f. Configure the K22. ROM II and Na
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K22 Configuration Settings Workshee
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e. Configure the NavyCash Proxy to
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Account SummaryShows a Summary ofPa
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Secondary LoginProvides Access toNa
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Navy Assign LocationAssigns Cardhol
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Card SearchProvides Ability to Loca
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Block 7. Military Branch (Organizat
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Cambodia ..........................
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Tokelau ...........................
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3. PRE-ENROLLMENT PROCEDURESa. Hold
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5. POST-ENROLLMENT PROCEDURESa. The
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POLICE REPORTI have or have not r
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4. NAVY CASH CARD LIMITSa. A $400 d
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c. Suspend Account. Cardholders tra
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J.P. Morgan Chase10430 Highland Man
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14. INDICATE END-OF-DAYa. At the en
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econciled, the Disbursing Officer w
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. Once notified, the cardholder sha
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8. Damaged Stamps. Damaged stamp bo
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f. The OMM can then take the Navy C
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(1) Option 1 allows the support con
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. Monthly Settlement. For some LOA
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. By default, generic private merch
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Enclosure (2)NAVY CASH POINTS OF CO
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Enclosure (4)NAVY CASH POINTS OF CO
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6. Pre- and Post-Deployment Groom C
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System AdministrationWhat version o
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Daily Blocked Account Report, 8-61,
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Disbursing OfficerChecklist for Rec
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General, 2-39Terminal ID Entry Scre
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Disbursing Notifications Alerts, 8-
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Schedule of Deposits from Navy Cash
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