Navy Cash Standard Operating Procedures - Financial Management ...

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NC SOP Ver 1.12 Chpt 4 Pvt Mess.doc 4-22 10-Aug-07
Chapter 5MWR5.1 Background ..............................................................................................................5-25.2 Planned Maintenance System .................................................................................5-25.3 Establishing MWR as a Navy Cash Merchant with a Navy Cash Account .......5-25.4 Sales (Tickets, Tours, Memorabilia, etc.) ..............................................................5-35.5 Deposits .....................................................................................................................5-45.5.1 Cash To MWR Fund Navy Cash Card .............................................................5-45.5.2 Check to MWR Fund Navy Cash Card.............................................................5-45.6 Refunds .....................................................................................................................5-45.6.1 Individual Refunds............................................................................................5-45.6.2 Bulk Refunds ....................................................................................................5-55.7 Purchases (MWR Expenses) ...................................................................................5-55.7.1 On Board Ship...................................................................................................5-55.7.2 Ashore...............................................................................................................5-65.8 Transfer MWR Funds between Checking Account And Navy Cash Account... 5-65.8.1 On Board Ship...................................................................................................5-65.8.2 Ashore...............................................................................................................5-65.9 End-of-Business Day Procedure .............................................................................5-65.10 Distribution of Ship’s Store Profits to MWR........................................................5-75.11 Contingency Operations..........................................................................................5-75.12 MWR Reports (examples).......................................................................................5-95.12.1 Daily Merchant Sales Summary Report ...........................................................5-95.12.2 Monthly Merchant Sales Summary Report.....................................................5-105.12.3 Daily Transaction Detail Report .....................................................................5-115.12.4 Monthly Transaction Detail Report ................................................................5-125.12.5 Merchant Settlement Report ...........................................................................5-13NC SOP Ver 1.12 Chpt 5 MWR.doc 5-1 10-Aug-07
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NAVSUP Publication 727Navy Cash ®
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NAVSUP Publication 727Navy Cash ®
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RECORD OF CHANGESVERSIONNUMBEREFFEC
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VERSIONNUMBEREFFECTIVEDATECHANGE DE
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ContentsChapter 1 Navy Cash Overvie
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Chapter 4 Private Messes ..........
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5.11 Contingency Operations........
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7.8.2 Monthly Merchant Sales Summar
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8.4.36 Access Editor-Access Control
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Appendix E Disbursing Web Site—ww
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Chapter 1Navy Cash ® Overview1.1 R
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1. The cluster server itself consis
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g. NEXCOM Ship’s Store Program Mr
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DDEDDSDFASDISBODMMDOD FMRDSIDSNDSSN
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SIMASODASOPSPOSSACSSECSSNSSPNTFATYC
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3. NORMAL ENROLLMENTAfter the initi
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other personnel who make repeated t
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Room /GuestRetailVending Payment Ty
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ut the funds won’t be available a
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1.10 Web and Telephone Purchases Us
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Chapter 2K22 and K80 Operating Proc
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(b) The operator enters his or her
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c. Download of Sales Transactions f
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(6) Terminal ID — A 16-digit numb
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(5) K22 asks user to select which m
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2.3.5 K22 ScreensThe K22 screen can
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. Set Terminal ID. The next require
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e. Terminal ID Entry: If Terminal I
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a. Merchant Entry Screens. When fir
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0 Press a Function Key1 2 3 Before
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0 Current Amount1 xxxxx.xx2 Enter n
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c. Basic Operation Screens. The K22
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d. Purchase and Card Entry Screens.
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0 1 2 $ xxxxx.xx3 Enter AmountOnce
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i. Purchase Confirmation Screens. I
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j. Diagnostic Screens. While in the
Page 79 and 80: . Card Entry0 Please Insert1 Navy C
Page 81 and 82: 0 Withdraw $ 10.5312 Confirm OK=Yes
Page 83 and 84: e. Error Screens.0 Transaction Canc
Page 85 and 86: 2.4 K80 Cashless Automated Teller M
Page 87 and 88: . Boot Up Screens and Error Screens
Page 89 and 90: 0 Change Terminal1 Identification?2
Page 91 and 92: Chapter 3General Mess3.1 Background
Page 93 and 94: 2. A K22 Point Of Sale (POS) device
Page 95 and 96: (3) The cruise coordinator represen
Page 97 and 98: procedure to perform the refund tra
Page 99 and 100: paragraph 3.6), there are two prima
Page 101 and 102: 5. The FSO will maintain monthly re
Page 103 and 104: 3.13 General Mess Reports and Forms
Page 105 and 106: 3.13.3 Daily Transaction Detail Rep
Page 107 and 108: 3.13.5 Daily Reconciliation Workshe
Page 109 and 110: Chapter 4Private Messes4.1 Backgrou
Page 111 and 112: notation is required to distinguish
Page 113 and 114: a. The K22 Point-Of-Sale (POS) devi
Page 115 and 116: d. The treasurer keys the mess bill
Page 117 and 118: 4.8.2 AshoreAshore, the treasurer u
Page 119 and 120: d. Each day, the treasurer/operator
Page 121 and 122: Control Log must be adjusted to ref
Page 123 and 124: of the general mess, an operator ca
Page 125 and 126: 4.17.2 Monthly Merchant Sales Summa
Page 127 and 128: 4.17.4 Monthly Transaction Detail R
Page 129: 4.17.6 Daily/Monthly Reconciliation
Page 133 and 134: slight delay in actual deposits is
Page 135 and 136: transfer from the MWR fund Navy Cas
Page 137 and 138: EOD batch and completion of the rou
Page 139 and 140: 5.12 MWR Reports (examples)In Navy
Page 141 and 142: 5.12.3 Daily Transaction Detail Rep
Page 143 and 144: 5.12.5 Merchant Settlement ReportRu
Page 145 and 146: Chapter 6Post Office6.1 Background.
Page 147 and 148: d. All USPS Postal Money Orders wil
Page 149 and 150: (6) Wait for the process to finish,
Page 151 and 152: 6.11 Post Office Forms and Reports
Page 153 and 154: 6.11.2 Daily ReportIn Navy Cash, al
Page 155 and 156: 6.11.4 Merchant Settlement ReportRu
Page 157 and 158: Chapter 7Ship’s Store7.1 Backgrou
Page 159 and 160: 7.1 BackgroundThis chapter describe
Page 161 and 162: c. Navy Cash ProceduresTo properly
Page 163 and 164: (5) All completed transactions are
Page 165 and 166: (UTC)). The total of the SS-141s wi
Page 167 and 168: file.d. All reports must be signed
Page 169 and 170: a. Adding a New Vending Machine and
Page 171 and 172: Disbursing Officer or Sales Officer
Page 173 and 174: completed between ship and shore. S
Page 175 and 176: 7.6.6 End of the Accounting PeriodA
Page 177 and 178: 7.7.3 CAD Failure.a. Troubleshootin
Page 179 and 180: 7.8.2 Monthly Merchant Sales Summar
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7.8.4 Vending Machine Daily Transac
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7.8.6 Sample Foreign Concessionaire
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Working DraftChapter 8Disbursing an
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Working Draft8.4.27 Safe Bank Trans
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Working Draft8.15.11 Bulk Card Log.
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Working Draft8.1 Backgrounda. This
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Working Draft8.2.3 Navy Cash Card L
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Working Draftdate in each cardholde
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Working Draft8.3.2 Replenishing Nav
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Working Draft8.4 Navy Cash Applicat
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Working Draft8.4.6 Closing the Navy
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Working Draft• Funds Transfer to
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Working Drafttransaction will be re
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Working Draft(2) The Disbursing Off
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Working Draft(6) Miscellaneous Refu
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Working Draft(3) Automated Chip-to-
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Working Draftb. Bulk Refunds consis
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Working Draft8.4.13 Deposit Cash or
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Working Draft8.4.14 Daily Cash Tran
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draftf. If a card is blocke
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Working Draft(g) The Disbursing Off
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Working Draftwithin five minutes, a
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Working Draft8.4.17 Unblock Carda.
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Working Draft8.4.18 Card Reporta. T
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Working Draft8.4.19 Assign Replacem
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Working Draft(3) If a visitor card
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Working Draftcredit union account r
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Working DraftCash accounts and canc
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Working DraftDK1 Curt MapleAnne Map
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Working Drafte. Enroll Without a Te
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Working Draftc. Account information
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Working Draft0,1,2,3 Number of ACH
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Working Draft8.4.23 Note Maintenanc
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Working Draftd. “View Disbursing
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Working Draft(b) When viewing a not
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Working Draftbeen received by the s
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Working Draftminimal user requireme
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Working DraftNOTE: K22s operating i
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Working Draftdeposited at the end o
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Working Draft(3) Merchant Settlemen
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Working DraftReport Purpose Sort Ca
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Working Draftwill be displayed. ROM
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Working Draft8.4.27 Safe Bank Trans
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8.4.28 Operator ID MaintenanceWorki
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Working Draft8.4.29 Vending and Shi
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Working Draft(c) The Disbursing Off
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Working Draftwill be prompted to ve
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Working Draft(5) After all the vend
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Working Draft(b) In the second samp
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Working Draftnecessary (see paragra
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draft8.4.32 View Disk Usage
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Working Draft(1) PRNOC is used for
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Working Draftb. Marine Corps Option
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Working Draft(8) The TFA will credi
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Working DraftDisbursing Officer sho
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Working Draftcardholder SPO informa
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Working DraftLevel 1Disbursing Offi
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Working DraftNOTE: User names are a
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Working Draft(6) Reset Password. To
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Working Draft(b) Click on the “Ad
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Working Draft(b) Overage. The total
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Working DraftReference Explanation
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Working Draftvending machine to an
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Working DraftUnblocking Access to H
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Working Draftday period. The Fraud
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Working Draftinclude new or updated
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Working DraftFigure 1. End-of-Month
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Working Drafte. Prior to preparing
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Working Draft04 = Food Service coll
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Working DraftSAMPLE DD 2657 DATED 2
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Working DraftSAMPLE DD 2657 DATED 2
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Working Draft8.10.2 Schedule of Dep
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Working Draft8.10.3 SF 1219a. Once
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Working DraftSAMPLE SF 1219PAGE 2NC
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Working Draft(2) For most installat
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Working Draftc. Cardholder Request(
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Working Draft8.15 Sample Disbursing
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Working Draft8.15.2 Sample Disbursi
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Working Draft8.15.3 Sample Letter o
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Working DraftNavy Cash and ROM II T
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Working Draft8.15.6 Daily Negative
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8.15.8 Disbursing Accountability Su
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8.15.10 Daily Cash Transaction Ledg
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8.15.12 Card Issue LogNAVY CASH CAR
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TasksSOPReferenceYesNoAre refunds b
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8.15.15 Navy Cash Refund ChitNAVY/M
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8.15.17 Navy Cash Payroll Report
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8.15.19 Daily Blocked Account Repor
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8.15.21 Return Codes and Notificati
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8.15.22 The $25 Vending “Counter
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8.15.24 Cash Verification Team Navy
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8.15.25 Navy Cash Trouble Call Work
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NC SOP Ver 1.12 x-Appendices.doc ii
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A.2 Merchant CardsFor vending opera
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j. Step 10. Repeat Phase 2 Steps 7
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f. Configure the K22. ROM II and Na
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K22 Configuration Settings Workshee
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e. Configure the NavyCash Proxy to
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Account SummaryShows a Summary ofPa
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NC SOP Ver 1.12 x-Appendices.doc D-
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Secondary LoginProvides Access toNa
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Navy Assign LocationAssigns Cardhol
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Card SearchProvides Ability to Loca
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NC SOP Ver 1.12 x-Appendices.doc E-
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NC SOP Ver 1.12 x-Appendices.doc F-
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Block 7. Military Branch (Organizat
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Cambodia ..........................
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Tokelau ...........................
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NC SOP Ver 1.12 x-Appendices.doc F-
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NC SOP Ver 1.12 x-Appendices.doc G-
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3. PRE-ENROLLMENT PROCEDURESa. Hold
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5. POST-ENROLLMENT PROCEDURESa. The
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NC SOP Ver 1.12 x-Appendices.doc I-
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POLICE REPORTI have or have not r
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NC SOP Ver 1.12 x-Appendices.doc J-
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NC SOP Ver 1.12 x-Appendices.doc J-
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4. NAVY CASH CARD LIMITSa. A $400 d
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c. Suspend Account. Cardholders tra
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J.P. Morgan Chase10430 Highland Man
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14. INDICATE END-OF-DAYa. At the en
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econciled, the Disbursing Officer w
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NC SOP Ver 1.12 x-Appendices.doc K-
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. Once notified, the cardholder sha
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NC SOP Ver 1.12 x-Appendices.doc L-
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8. Damaged Stamps. Damaged stamp bo
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f. The OMM can then take the Navy C
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(1) Option 1 allows the support con
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NC SOP Ver 1.12 x-Appendices.doc O-
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. Monthly Settlement. For some LOA
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. By default, generic private merch
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Enclosure (2)NAVY CASH POINTS OF CO
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Enclosure (4)NAVY CASH POINTS OF CO
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NC SOP Ver 1.12 x-Appendices.doc P-
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6. Pre- and Post-Deployment Groom C
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System AdministrationWhat version o
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Daily Blocked Account Report, 8-61,
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Disbursing OfficerChecklist for Rec
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General, 2-39Terminal ID Entry Scre
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Disbursing Notifications Alerts, 8-
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Schedule of Deposits from Navy Cash
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