Navy Cash Standard Operating Procedures - Financial Management ...

Working Drafte. Prior to preparing the 215s/5515s, the Disbursing Officer will fill out the disbursingrelated fields in the Navy Cash EOM spreadsheet and send it as an e-mail attachment to the TFA(“to” navycashfin@ezpaymt.com), using the format in Figure 1, End-of-Month Spreadsheet.(The navycashfin@ezpaymt.com e-mail address should be used only for e-mails related to EOM.Any other e-mails from the disbursing office or shipboard merchants should be sent tonavycashcenter@ezpaymt.com. Cardholder e-mails should be sent to navycash@ezpaymet.com.)f. The TFA will confirm the figures for the month and send back the spreadsheet,indicating that the figures match or do not match. The TFA will use the columns on the right sideof the spreadsheet to list the Navy Cash shore figures. If the figures do not match, the TFA willcontact the Disbursing Officer and work with him or her to resolve the discrepancies.g. When all discrepancies have been resolved, the Disbursing Officer will fill in the“Deposit Activity” blocks (voucher number and date) in the lower left corner of the EOMspreadsheet and send it as an e-mail attachment to the TFA. They will confirm the figures for themonth and send back the spreadsheet, indicating that the figures match or do not match. the TFAwill use the columns on the right side of the spreadsheet to list the Navy Cash shore figures. Ifthe figures do not match, the TFA will contact the Disbursing Officer and work with him or herto resolve the discrepancies.h. When all discrepancies have been resolved, the TFA will enter the figures into theCashLink system. The transactions are confirmed as soon as they are entered into CashLink. TheDisbursing Officer will use these figures to prepare the hard copy SF 215 Deposit Tickets and SF5515 Debit Vouchers and to submit the SF 1219 in accordance with existing procedures. DFASwill later use CashLink to compare the SF-215/5515 numbers to the SF 1219 numbers.i. For ease of tracking and identification, use the pre-assigned numbers from thecorresponding hard-copy SF 215 Deposit Tickets and SF 5515 Debit Vouchers when filling outthe EOM spreadsheet.j. SF 215 Deposit Ticket. When preparing the hard copy SF 215, use the next numberedvoucher in sequence and prepare the voucher as follows (see Figure 3, Example of StandardForm (SF) 215 Deposit Ticket).(1) Block 2: Enter date electronic SF 215/5515 e-mailed to the TFA.(2) Block 7: Enter a two digit identifier from the following numbering scheme toidentify the origin of the deposit. Note: If the amount is positive, an SF 215 will be created, and,if the amount is negative, an SF 5515 will be generated.00 = All cash to chip transactionsIf the Safe Cash Balance is a negative prepare an SF 215If the Safe Cash Balance is a positive prepare an SF 551501 = Ship’s Store collections to the NWCF02 = Ship’s Store collections to the SSPN account03 = Food Service collections to the SIK account (Sales)04 = Food Service collections to the SIK account (Surcharges)05 – 99 are reserved for future use.NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-135 16-Aug-07