Navy Cash Standard Operating Procedures - Financial Management ...

Working Draft8.4.25 View Reportsa. The Disbursing Officer can click on the “View Reports” link on the Navy Cashapplication to select the report menu and display the reports that can be generated as needed onthe ship. To select, generate, view, and print a report, click on the report desired, fill in the startand end dates for the inclusive period, and click the “Generate” button. Some of the reports canbe generated using one of a selection of preset sorting criteria (see table of report descriptionsbelow). Sample reports are shown in paragraph 8.15.b. Review Reports. The Disbursing Officer and other accountable individuals, such asthe Sales Officer and Chiefs’ Mess Treasurer, are responsible for comparing the daily reportswith reports from their existing accounting systems to verify accuracy. This review is normallydone with the shore reports (see paragraph 8.4.24.n), which are generated automatically by theEOD process and sent to the ship when the EOD round trip is completed. However, to checktotal sales figures for a particular day before the shore reports are received on the ship, aMerchant Sales Summary Report can be generated by entering the correct start and end dates inthe “View Reports” link. In Navy Cash, all dates and times are recorded and reported inGreenwich Mean Time (GMT) (Coordinated Universal Time (UTC)). The more detailedMerchant Transactions Report can be generated in the same way.c. Printing Reports. A printer is not provided with the Navy Cash system. Reports mustbe printed sharing an already existing printer local to the server or workstation in disbursing, forexample, the ATMs-at-Sea printer. Reports can also be saved electronically and sent via e-mail.NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-78 16-Aug-07