Navy Cash Standard Operating Procedures - Financial Management ...

Working Draft• Funds Transfer to Chip• Funds Transfer from Chip• Individual Refunds• Chip-to-Chip Corrections• Bulk Refunds• Deposit Cash or Check to Strip8.4.8 Funds Transfer to ChipA cardholder can plus up the electronic value on his or her Navy Cash card at the disbursingoffice with a check or cash or from an existing Navy / Marine Cash account.a. To access the chip on the cardholder’s card and add value, the Disbursing Officerclicks on the “Funds Transfer to Chip” link in the funds transfer options window.b. The cardholder inserts the card into the K22, and the Disbursing Officer clicks “GetChip Info”.c. The Navy Cash application displays the card ID number and balance received fromthe K22 and then displays the account number and account name associated with the card.d. The Disbursing Officer verifies ownership of the Navy Cash Card.e. The Disbursing Officer chooses the correct funding source, and specifies the transferamount requested by the cardholder.(1) The Navy Cash application displays three funding sources, “Cash”, “Check”,and “SSN”.(2) Check or Cash. When a cardholder is exchanging either a check or cash to plusup his or her Navy Cash card, “Cash” is selected as the funding source. All transactions will berecorded automatically on the Navy Cash server and added to the daily reports. In addition, alltransactions will be recorded manually in accordance with paragraph 8.4.14 on the Daily CashTransaction Ledger, which shall be kept in the safe.(3) Checks that are exchanged for electronic credit on the Navy Cash Card will betreated the same as cash within the Navy Cash system. These checks should be handled,deposited, and reported in accordance with the Department of Defense Financial ManagementRegulation (DODFMR) Volume 5.NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-19 16-Aug-07