Navy Cash Standard Operating Procedures - Financial Management ...

Working Draft8.11 Navy Cash Quarterly Cash Verification TeamRef: DODFMR Volume 5 Appendix A8.11.1 Public Fundsa. All funds collected, disbursed, or maintained by the Disbursing Officer, Deputies, andAgents are to be considered public funds. Therefore, responsible individuals will be required toshow auditable proof for the disposition of those funds. Any accountable items, to include cash,checks, Navy Cash card stock, and the like, will be verified in the same manner as prescribedwithin the DODFMR Volume 5 Appendix A.b. The cash verification team will use the Navy Cash Ledger as well as the DisbursingOfficer’s Disbursing Accountability Reports to substantiate all funds being held on line 6.9 ofthe DD 2657. A sample Cash Verification Team Navy Cash Checklist is included at paragraph8.15.24.c. All Navy Cash funds collected and reported as deposits on the SF 1219 can besubstantiated by the End Of Month reports generated by the Navy Cash System. For example,the Disbursing Officer reports a $10,000 deposit on line 4.2 of the SF 1219 for the Ship’s Store.There should be a corresponding End Of Month report showing $10,000 in electronic collectionsfor the same month.8.11.2 Navy Cash Card StockAll blank Navy Cash card stock shall be verified by count against the Issue Log, and theaudit will be documented as the next entry in the Issue Log.8.12 Navy Cash Equipment ChecklistA sample Navy Cash Equipment Checklist is included at Appendix G. This checklist will betailored for each ship as a part of the Navy Cash installation. The checklist provides an aid toassist in troubleshooting any equipment or software problems and should also be used to reviewthe status of all the ship’s Navy Cash devices on a periodic basis.8.13 Managing and Requisitioning Sparesa. Initial Outfitting. Certain spare parts and consumable items are provided as "push"material during installation of the Navy Cash system. The materials and quantities are itemizedon a DD Form 1149, which will be signed for by the Supply Officer, Stock Control Officer, orDisbursing Officer. These spares and consumable items must be accounted for in the SupplyOfficer's custody in accordance with the guidelines established in Chapter Six of NAVSUP P-485, Afloat Supply Procedures.(1) Navy Cash system components are assigned Allowance Parts List numbers(APLs), which will be updated as required. Ships are responsible for their ASI updates to get themost accurate Navy Cash parts information. Updates to the COSAL for the Navy Cash systemwill be done quarterly. APL identification number 00044461CL applies to the Navy Cashsystem.NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-149 16-Aug-07