Navy Cash Standard Operating Procedures - Financial Management ...

Working Draft(12) No third-party validation of the Disbursing Officer’s e-mailed 5515 is possibleas the Deployed Disbursing Officer creates and has ownership of the Marine split payinformation. Any risk in this process is mitigated by the fact that the Deployed DisbursingOfficer’s e-mail will always result in the transfer of funds from FRB Boston to the Navy Cashfunds pool. No other funds transfers will be possible using this approach.8.4.35 Provisional Split Paya. In the event of a communications interruption around payday, which is normally heldon the 1st and the 15th of the month, the Disbursing Officer has the option to run a provisionalSplit Pay Option (SPO) payroll on the ship. Cardholders who are enrolled in SPO can be given a“provisional credit” in the amount of their SPO payroll amounts. The Navy / Marine Cash systemon the ship keeps the previous SPO payroll amounts as a part of each cardholder’s profileinformation and provides the Disbursing Officer the ability to update the SPO payroll amounts.The SPO Payroll Report can be generated on the ship (see paragraph 8.4.25, View Reports) andlists cardholders who have participated in SPO and the amount of the last payroll paymentcredited to their Navy Cash accounts (see paragraph 8.15.18 for a sample report).b. Even when the Navy / Marine Cash system cannot communicate with the shore side,DFAS Cleveland will still send the actual Navy split pay file to the Navy / Marine Cash back endashore for processing. When communications are restored, the Navy / Marine Cash systemsynchronizes Navy / Marine Cash accounts between ship and shore and reconciles Navy / MarineCash accounts on the ship so they reflect the correct balances.c. The “Provisional Split Pay” function consists of three basic parts, each of which willbe discussed in turn.• Updating Previous Split Pay Data• Running Provisional Split Pay• Reportingd. Updating Previous Split Pay data. If communications have been a problem and, aspayday approaches, it appears that a provisional split pay request may be necessary, theDisbursing Officer can update a cardholder’s SPO information in the Navy / Marine Cashdatabase on the ship to reflect any changes entered into DJMS since the last SPO payroll file wasposted, to include adding a Navy / Marine Cash cardholder who was not previously receiving splitpay. This capability helps to ensure that the proper SPO amount is credited to a cardholder’sNavy / Marine Cash account should a provisional split pay request become necessary. TheNC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-108 16-Aug-07