Navy Cash Standard Operating Procedures - Financial Management ...

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Working Draft8.10.2 Schedule of Deposit Activity (SODA) .........................................................8-1438.10.3 SF 1219 .........................................................................................................8-1468.11 Navy Cash Quarterly Cash Verification Team ..................................................8-1498.11.1 Public Funds..................................................................................................8-1498.11.2 Navy Cash Card Stock.................................................................................. 8-1498.12 Navy Cash Equipment Checklist .........................................................................8-1498.13 Managing and Requisitioning Spares.................................................................. 8-1498.14 Customer Service Center Support.......................................................................8-1508.14.1 Call Centers................................................................................................... 8-1508.14.2 Updating Navy Cash Account Information .................................................. 8-1518.14.3 Accessing the Navy Cash Web Sites ............................................................8-1538.15 Sample Disbursing Reports and Forms............................................................... 8-1548.15.1 Sample Accountable Officer Appointment/Termination Record .................8-1548.15.2 Sample Disbursing Agent Appointment/Termination Record......................8-1568.15.3 Sample Letter of Authority–Authority to Hold Cash ...................................8-1588.15.4 ROM II / Navy Cash Comparison Report...................................................... 8-1598.15.5 Disbursing Accountability Detail Report......................................................8-1618.15.6 Daily Negative Balance Report ....................................................................8-1628.15.7 Merchant Settlement Report .........................................................................8-1638.15.8 Disbursing Accountability Summary Report................................................8-1648.15.9 Card Status Report ........................................................................................ 8-1658.15.10 Daily Cash Transaction Ledger .................................................................... 8-166NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-4 8.16.2007Working Draft
Working Draft8.15.11 Bulk Card Log...............................................................................................8-1678.15.12 Card Issue Log ..............................................................................................8-1688.15.13 Navy Cash Pre-Audit/Turnover Checklist....................................................8-1698.15.14 Merchant Refund Log...................................................................................8-1718.15.15 Navy Cash Refund Chit ................................................................................8-1728.15.16 Split Pay Option Enrollment/Disenrollment Form .......................................8-1738.15.17 Navy Cash Payroll Report — Shore Report ................................................. 8-1748.15.18 SPO Payroll Report — Ship Report .............................................................8-1758.15.19 Daily Blocked Account Report — Shore Report..........................................8-1768.15.20 Automated Chip-to-Chip Corrections Report — Shore Report....................8-1778.15.21 Return Codes and Notification Codes...........................................................8-1788.15.22 The $25 Vending “Counter” .........................................................................8-1808.15.23 Currency Exchange Log ...............................................................................8-1818.15.24 Cash Verification Team Navy Cash Checklist .............................................8-1828.15.25 Navy Cash Trouble Call Worksheet ............................................................. 8-184NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-5 8.16.2007Working Draft
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NAVSUP Publication 727Navy Cash ®
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NAVSUP Publication 727Navy Cash ®
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RECORD OF CHANGESVERSIONNUMBEREFFEC
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VERSIONNUMBEREFFECTIVEDATECHANGE DE
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ContentsChapter 1 Navy Cash Overvie
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Chapter 4 Private Messes ..........
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5.11 Contingency Operations........
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7.8.2 Monthly Merchant Sales Summar
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8.4.36 Access Editor-Access Control
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Appendix E Disbursing Web Site—ww
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Chapter 1Navy Cash ® Overview1.1 R
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1. The cluster server itself consis
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g. NEXCOM Ship’s Store Program Mr
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DDEDDSDFASDISBODMMDOD FMRDSIDSNDSSN
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SIMASODASOPSPOSSACSSECSSNSSPNTFATYC
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3. NORMAL ENROLLMENTAfter the initi
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other personnel who make repeated t
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Room /GuestRetailVending Payment Ty
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ut the funds won’t be available a
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1.10 Web and Telephone Purchases Us
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Chapter 2K22 and K80 Operating Proc
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(b) The operator enters his or her
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c. Download of Sales Transactions f
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(6) Terminal ID — A 16-digit numb
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(5) K22 asks user to select which m
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2.3.5 K22 ScreensThe K22 screen can
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. Set Terminal ID. The next require
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e. Terminal ID Entry: If Terminal I
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a. Merchant Entry Screens. When fir
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0 Press a Function Key1 2 3 Before
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0 Current Amount1 xxxxx.xx2 Enter n
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c. Basic Operation Screens. The K22
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d. Purchase and Card Entry Screens.
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0 1 2 $ xxxxx.xx3 Enter AmountOnce
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i. Purchase Confirmation Screens. I
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j. Diagnostic Screens. While in the
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. Card Entry0 Please Insert1 Navy C
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0 Withdraw $ 10.5312 Confirm OK=Yes
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e. Error Screens.0 Transaction Canc
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2.4 K80 Cashless Automated Teller M
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. Boot Up Screens and Error Screens
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0 Change Terminal1 Identification?2
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Chapter 3General Mess3.1 Background
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2. A K22 Point Of Sale (POS) device
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(3) The cruise coordinator represen
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procedure to perform the refund tra
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paragraph 3.6), there are two prima
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5. The FSO will maintain monthly re
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3.13 General Mess Reports and Forms
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3.13.3 Daily Transaction Detail Rep
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3.13.5 Daily Reconciliation Workshe
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Chapter 4Private Messes4.1 Backgrou
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notation is required to distinguish
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a. The K22 Point-Of-Sale (POS) devi
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d. The treasurer keys the mess bill
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4.8.2 AshoreAshore, the treasurer u
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d. Each day, the treasurer/operator
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Control Log must be adjusted to ref
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of the general mess, an operator ca
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4.17.2 Monthly Merchant Sales Summa
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4.17.4 Monthly Transaction Detail R
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4.17.6 Daily/Monthly Reconciliation
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Chapter 5MWR5.1 Background ........
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slight delay in actual deposits is
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transfer from the MWR fund Navy Cas
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Page 139 and 140: 5.12 MWR Reports (examples)In Navy
Page 141 and 142: 5.12.3 Daily Transaction Detail Rep
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Page 145 and 146: Chapter 6Post Office6.1 Background.
Page 147 and 148: d. All USPS Postal Money Orders wil
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Page 151 and 152: 6.11 Post Office Forms and Reports
Page 153 and 154: 6.11.2 Daily ReportIn Navy Cash, al
Page 155 and 156: 6.11.4 Merchant Settlement ReportRu
Page 157 and 158: Chapter 7Ship’s Store7.1 Backgrou
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Page 161 and 162: c. Navy Cash ProceduresTo properly
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Page 165 and 166: (UTC)). The total of the SS-141s wi
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Page 169 and 170: a. Adding a New Vending Machine and
Page 171 and 172: Disbursing Officer or Sales Officer
Page 173 and 174: completed between ship and shore. S
Page 175 and 176: 7.6.6 End of the Accounting PeriodA
Page 177 and 178: 7.7.3 CAD Failure.a. Troubleshootin
Page 179 and 180: 7.8.2 Monthly Merchant Sales Summar
Page 181 and 182: 7.8.4 Vending Machine Daily Transac
Page 183 and 184: 7.8.6 Sample Foreign Concessionaire
Page 185 and 186: Working DraftChapter 8Disbursing an
Page 187: Working Draft8.4.27 Safe Bank Trans
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Page 193 and 194: Working Draft8.2.3 Navy Cash Card L
Page 195 and 196: Working Draftdate in each cardholde
Page 197 and 198: Working Draft8.3.2 Replenishing Nav
Page 199 and 200: Working Draft8.4 Navy Cash Applicat
Page 201 and 202: Working Draft8.4.6 Closing the Navy
Page 203 and 204: Working Draft• Funds Transfer to
Page 205 and 206: Working Drafttransaction will be re
Page 207 and 208: Working Draft(2) The Disbursing Off
Page 209 and 210: Working Draft(6) Miscellaneous Refu
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Page 213 and 214: Working Draftb. Bulk Refunds consis
Page 215 and 216: Working Draft8.4.13 Deposit Cash or
Page 217 and 218: Working Draft8.4.14 Daily Cash Tran
Page 219 and 220: Working DraftNC SOP Ver 1.12 Chpt 8
Page 221 and 222: Working Draftf. If a card is blocke
Page 223 and 224: Working Draft(g) The Disbursing Off
Page 225 and 226: Working Draftwithin five minutes, a
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Page 229 and 230: Working Draft8.4.18 Card Reporta. T
Page 231 and 232: Working Draft8.4.19 Assign Replacem
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Page 235 and 236: Working Draftcredit union account r
Page 237 and 238: Working DraftCash accounts and canc
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Working DraftDK1 Curt MapleAnne Map
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Working Drafte. Enroll Without a Te
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Working Draftc. Account information
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Working Draft0,1,2,3 Number of ACH
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Working Draft8.4.23 Note Maintenanc
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Working Draftd. “View Disbursing
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Working Draft(b) When viewing a not
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Working Draftbeen received by the s
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Working Draftminimal user requireme
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Working DraftNOTE: K22s operating i
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Working Draftdeposited at the end o
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Working Draft(3) Merchant Settlemen
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Working DraftReport Purpose Sort Ca
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Working Draftwill be displayed. ROM
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Working Draft8.4.27 Safe Bank Trans
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8.4.28 Operator ID MaintenanceWorki
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Working Draft8.4.29 Vending and Shi
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Working Draft(c) The Disbursing Off
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Working Draftwill be prompted to ve
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Working Draft(5) After all the vend
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Working Draft(b) In the second samp
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Working Draftnecessary (see paragra
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draft8.4.32 View Disk Usage
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Working Draft(1) PRNOC is used for
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Working Draftb. Marine Corps Option
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Working Draft(8) The TFA will credi
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Working DraftDisbursing Officer sho
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Working Draftcardholder SPO informa
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Working DraftLevel 1Disbursing Offi
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Working DraftNOTE: User names are a
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Working Draft(6) Reset Password. To
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Working Draft(b) Click on the “Ad
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Working Draft(b) Overage. The total
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Working DraftReference Explanation
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Working Draftvending machine to an
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Working DraftUnblocking Access to H
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Working Draftday period. The Fraud
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Working Draftinclude new or updated
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Working DraftFigure 1. End-of-Month
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Working Drafte. Prior to preparing
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Working Draft04 = Food Service coll
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Working DraftSAMPLE DD 2657 DATED 2
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Working DraftSAMPLE DD 2657 DATED 2
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Working Draft8.10.2 Schedule of Dep
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Working Draft8.10.3 SF 1219a. Once
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Working DraftSAMPLE SF 1219PAGE 2NC
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Working Draft(2) For most installat
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Working Draftc. Cardholder Request(
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Working Draft8.15 Sample Disbursing
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Working Draft8.15.2 Sample Disbursi
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Working Draft8.15.3 Sample Letter o
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Working DraftNavy Cash and ROM II T
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Working Draft8.15.6 Daily Negative
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8.15.8 Disbursing Accountability Su
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8.15.10 Daily Cash Transaction Ledg
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8.15.12 Card Issue LogNAVY CASH CAR
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TasksSOPReferenceYesNoAre refunds b
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8.15.15 Navy Cash Refund ChitNAVY/M
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8.15.17 Navy Cash Payroll Report
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8.15.19 Daily Blocked Account Repor
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8.15.21 Return Codes and Notificati
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8.15.22 The $25 Vending “Counter
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8.15.24 Cash Verification Team Navy
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8.15.25 Navy Cash Trouble Call Work
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NC SOP Ver 1.12 x-Appendices.doc ii
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A.2 Merchant CardsFor vending opera
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j. Step 10. Repeat Phase 2 Steps 7
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f. Configure the K22. ROM II and Na
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K22 Configuration Settings Workshee
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e. Configure the NavyCash Proxy to
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Account SummaryShows a Summary ofPa
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NC SOP Ver 1.12 x-Appendices.doc D-
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Secondary LoginProvides Access toNa
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Navy Assign LocationAssigns Cardhol
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Card SearchProvides Ability to Loca
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NC SOP Ver 1.12 x-Appendices.doc E-
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NC SOP Ver 1.12 x-Appendices.doc F-
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Block 7. Military Branch (Organizat
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Cambodia ..........................
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Tokelau ...........................
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NC SOP Ver 1.12 x-Appendices.doc F-
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NC SOP Ver 1.12 x-Appendices.doc G-
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3. PRE-ENROLLMENT PROCEDURESa. Hold
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5. POST-ENROLLMENT PROCEDURESa. The
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NC SOP Ver 1.12 x-Appendices.doc I-
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POLICE REPORTI have or have not r
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NC SOP Ver 1.12 x-Appendices.doc J-
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NC SOP Ver 1.12 x-Appendices.doc J-
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4. NAVY CASH CARD LIMITSa. A $400 d
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c. Suspend Account. Cardholders tra
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J.P. Morgan Chase10430 Highland Man
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14. INDICATE END-OF-DAYa. At the en
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econciled, the Disbursing Officer w
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NC SOP Ver 1.12 x-Appendices.doc K-
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. Once notified, the cardholder sha
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NC SOP Ver 1.12 x-Appendices.doc L-
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8. Damaged Stamps. Damaged stamp bo
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f. The OMM can then take the Navy C
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(1) Option 1 allows the support con
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NC SOP Ver 1.12 x-Appendices.doc O-
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. Monthly Settlement. For some LOA
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. By default, generic private merch
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Enclosure (2)NAVY CASH POINTS OF CO
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Enclosure (4)NAVY CASH POINTS OF CO
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NC SOP Ver 1.12 x-Appendices.doc P-
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6. Pre- and Post-Deployment Groom C
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System AdministrationWhat version o
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Daily Blocked Account Report, 8-61,
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Disbursing OfficerChecklist for Rec
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General, 2-39Terminal ID Entry Scre
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Disbursing Notifications Alerts, 8-
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Schedule of Deposits from Navy Cash
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