Navy Cash Standard Operating Procedures - Financial Management ...

d. For each enrollment group, the enrollment team conducts Navy Cash orientationtraining. The prepared training material takes about 30 minutes to cover and is followed by aquestion and answer period, which normally takes about 30 minutes as well. This step providesan additional opportunity for crewmembers to receive standard information about the Navy Cashprogram and to ask questions after the training materials are presented about the enrollmentprocess and how the Navy Cash system works.e. For each enrollment group, the enrollment team clerks assist individual crewmembersto fill out the enrollment forms as needed.f. Each crewmember completes an enrollment form and gives the completed form to anenrollment clerk.(1) Enrollment clerk immediately verifies that the enrollment form is complete andaccurate. Any inaccurate or incomplete item will be resolved immediately. If a cancelled checkor deposit slip is provided by the crewmember, the enrollment clerk will verify the ABA routingnumber and the account number and staple the cancelled check or deposit slip to the signedenrollment form.SAMPLE CHECKDK1 Curt MapleAnne Maple123 Pear LaneAnyplace, VA 20000PAY TO THEORDER OF Depository$NameANYPLACE BANKAnyplace, VA 20000ForABARoutingNumberAccountNameAccountNumberSAMPLEDo not include thecheck number.DOLLARS12341500-0000|:250250025|:2020200703 1234(2) After the enrollment information on the form is verified, the crewmember signsthe enrollment form, and the enrollment clerk immediately enters any additional or correctedenrollment data into the Navy Cash enrollment database.(3) Crewmembers authorize, by their signature, debits and credits to their bank orcredit union accounts at their request using Automated Clearing House (ACH) transactions, e.g.,when requesting a transfer of funds at the K80 Cashless ATM.(4) Crewmembers acknowledge, by their signature, the policy for collection frompay of any negative Navy Cash account balance resulting from transactions that are dishonoredand returned by their bank or credit union for Non-Sufficient Funds (NSF), closed accounts,inaccurate account information, or any other return reason. This completes the enrollmentprocess for the crewmember.(5) The enrollment clerks keep the completed and signed enrollment forms. A copyof the enrollment form will be retained on file by the Disbursing Office, and the original will besent to the Treasury Financial Agent.NC SOP Ver 1.12 x-Appendices.doc H-3 17-Aug-07