Navy Cash Standard Operating Procedures - Financial Management ...

Working Drafttime. Assigning visitor cards to use until the permanent card is delivered saves money. Visitorcards can be used for a short period without significant inconvenience until replacementpermanent cards are delivered to the ship. If necessary, for individuals already enrolled in NavyCash and waiting on delivery of replacement cards, split pay can be transferred to the chip on thevisitor card using the Navy Cash application (see paragraph 8.4.8). In accordance with paragraph8.2.2, ships in homeports or operating for short periods in local OPAREAS should requestreplacement cards without issuing temporary Navy Cash cards.c. To request a replacement card, the Disbursing Officer clicks on the “AssignReplacement Card” link. To search for the appropriate card ID number for the lost, stolen, ordamaged card, the Disbursing Officer enters an individual’s SSN or selects an appropriatemerchant from the drop down menu and then clicks the “Card Search” button.d. The Navy Cash application brings up the card(s) ID number(s) associated with thesearch criteria. The cardholder’s name is displayed but cannot be modified. The DisbursingOfficer must verify the information displayed and the cardholder’s identity and ownership of thecard. The Disbursing Officer then selects the card that needs to be replaced in the “Cards Found”window.e. Request Replacement Card and Issue Temporary Navy Cash Card(1) The Disbursing Officer shall document issuing a new temporary card in theNavy Cash Card Issue Log, recording the last four digits of the card number, name and last fourdigits of the SSN of the card owner, issue date, signature of the recipient, and the name andsignature of the issuer.(2) The Disbursing Officer inserts the temporary Navy Cash card into the K22 andclicks the “Get Card Info” button.(3) Navy Cash application receives the card ID number from the K22, which it thendisplays. The Disbursing Officer then clicks the “Request New Card” button.(a) Once the temporary card has been assigned to the account, it can be used onboard ship immediately. Any funds available in the strip (Navy Cash) account can be transferredto the chip for use on the ship, and any funds remaining on the chip of the old card will betransferred to the strip account automatically when the next end-of-day processing is completedbetween the ship and the shore (see paragraph 8.4.16).(b) The new temporary card cannot be used ashore until the accountinformation ashore has been updated with the new card number which occurs when the end-ofdayprocessing is completed by the ship and the shore.f. Request Replacement Card Without Issuing a Temporary Navy Cash Card(1) Rather than inserting a new temporary Navy Cash card into the K22 andclicking the “Get Card Info” button, the Disbursing Officer, simply clicks the “Request NewCard” button.(2) The Navy Cash application will ask the Disbursing Officer to verify he or shewants to request a new replacement card without assigning a generic temporary card. TheDisbursing Officer then clicks the “Yes” button to create a new card request without issuing atemporary card.NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-48 16-Aug-07