Navy Cash Standard Operating Procedures - Financial Management ...

14. INDICATE END-OF-DAYa. At the end of a business day, the Disbursing Officer or Deputy must perform the“Indicate End of Day”. This will end all business transactions for that particular day and thesystem will begin recording all subsequent transactions for the next business day.b. On non-workdays, Saturday, Sunday etc., the duty Supply/IT/ET should access theNavy Cash application at the server, and perform the “Indicate End-of-Day” function.15. REPORTSa. The Disbursing Officer and other responsible individuals, e.g., Sales Officer, MWROfficer, Chief’s Mess Treasurer, etc., will compare the daily reports with reports from otherexisting systems to verify accuracy. Navy Cash generated reports state the collections that havebeen recorded to any particular activity. Therefore, the reports serve the same function to anaccountable officer as a signed page in the NS 470 or a deposit ticket.b. Transaction reports will be generated for all enrolled merchants. Typical enrolledmerchant accounts are:(1) MWR(2) Post Office — Metered Mail(3) Post Office — Money Orders(4) Post Office — Stamps(5) Ship’s Store(6) Vending — Store Items (e.g., Snack, Phone Cards, Soap)(7) Vending — Soda(8) Vending — Amusement Machines(9) Chiefs Mess(10) General Mess(11) Wardroom(12) Flag Mess(13) Commanding Officer’s Mess(14) First Class Petty Officer Association.16. SAFE BANK TRANSACTIONS.a. The “Safe Bank Transaction” functionality enables the Disbursing Officer to makeadjustments to the check amount and cash amount in the Safe Audit Summary Report (SASR) inorder to change the balance reported by the Navy Cash application. This functionality will beused during the “End-of-Month” process to reset the SASR to a zero balance.b. In addition, this functionality can be used to create adjustments to the SASR when anout of balance condition exists. This action should be used as a last resort and only as atemporary fix to continue with the “End-of-Day” process when the out-of-balance conditioncannot be rectified. The Disbursing Officer should go back and complete all required actions foran out of balance condition, as stated in Chapter 6 of reference (a).17. NETWORK OPERATIONS CENTER (NOC) SELECTION.NC SOP Ver 1.12 x-Appendices.doc K-8 17-Aug-07