Navy Cash Standard Operating Procedures - Financial Management ...

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7.8 Ship’s Store Navy Cash Reports (Samples)In Navy Cash, all dates and times are recorded and reported inGreenwich Mean Time (GMT) (Coordinated Universal Time (UTC)).7.8.1 Daily Merchant Sales Summary ReportRun Date: 05/17/2005 Run Time: 17:08:16Report Name: NC_133Start Date: 05/16/2005 End Date:: 05/17/2005Merchant SalesMerchant Name Merchant ID Total Amount Transaction Count-------------------------- ---------------- ------------ ----------------WARDROOM MESS – FOOD 800000003675 102.75 3WARDROOM MESS – DUES 800000003677 28.50 2NAVY DISBURSING 800000003693 150.50 6POST OFFICE – STAMPS 800000003695 11.10 6POST OFFICE – MONEY ORDERS 800000003697 611.22 5POST OFFICE – METERED MAIL 800000003699 150.00 10SHIP STORE #1 800000003701 1120.35 110NAVY MWR 800000003705 90.00 6VENDING STORE ITEMS VMCAND0000000001 10.60 20VENDING STORE ITEMS VMCAND0000000001 40.00 80VENDING SODA VMCAND0000000001 45.50 91VENDING SODA VMCAND0000000001 26.50 53VENDING SODA VMCAND0000000001 85.00 170VENDING SODA VMCAND0000000001 24.00 48-------------------------- ---------------- ------------ ----------------NC SOP Ver 1.12 Chpt 7 Ship Store.doc 7-22 16-Aug-07
7.8.2 Monthly Merchant Sales Summary ReportRun Date: 05/31/2005 Run Time: 19:07:33Report Name: NC_133Start Date: 05/01/2005 End Date:: 05/31/2005Merchant SalesMerchant Name Merchant ID Total Amount Transaction Count-------------------------- ---------------- ------------ ----------------WARDROOM MESS – FOOD 800000003675 3082.37 92WARDROOM MESS – DUES 800000003677 915.00 40VENDING SODA 800000003691 240.00 1NAVY DISBURSING 800000003693 -19922.57 183POST OFFICE – STAMPS 800000003695 35.49 13POST OFFICE – MONEY ORDERS 800000003697 4200.00 36POST OFFICE – METERED MAIL 800000003699 2250.00 150SHIP STORE #1 800000003701 36610.47 3242NAVY MWR 800000003705 2773.00 178VENDING STORE ITEMS VMCAND0000000001 202.20 530VENDING STORE ITEMS VMCAND0000000001 932.10 2300VENDING SODA VMCAND0000000001 1340.00 2690VENDING SODA VMCAND0000000001 793.50 1587VENDING SODA VMCAND0000000001 2475.50 4951VENDING SODA VMCAND0000000001 725.50 1451-------------------------- ---------------- ------------ ----------------NC SOP Ver 1.12 Chpt 7 Ship Store.doc 7-23 16-Aug-07
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NAVSUP Publication 727Navy Cash ®
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NAVSUP Publication 727Navy Cash ®
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RECORD OF CHANGESVERSIONNUMBEREFFEC
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VERSIONNUMBEREFFECTIVEDATECHANGE DE
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ContentsChapter 1 Navy Cash Overvie
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Chapter 4 Private Messes ..........
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5.11 Contingency Operations........
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7.8.2 Monthly Merchant Sales Summar
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8.4.36 Access Editor-Access Control
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Appendix E Disbursing Web Site—ww
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Chapter 1Navy Cash ® Overview1.1 R
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1. The cluster server itself consis
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g. NEXCOM Ship’s Store Program Mr
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DDEDDSDFASDISBODMMDOD FMRDSIDSNDSSN
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SIMASODASOPSPOSSACSSECSSNSSPNTFATYC
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3. NORMAL ENROLLMENTAfter the initi
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other personnel who make repeated t
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Room /GuestRetailVending Payment Ty
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ut the funds won’t be available a
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1.10 Web and Telephone Purchases Us
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Chapter 2K22 and K80 Operating Proc
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(b) The operator enters his or her
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c. Download of Sales Transactions f
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(6) Terminal ID — A 16-digit numb
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(5) K22 asks user to select which m
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2.3.5 K22 ScreensThe K22 screen can
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. Set Terminal ID. The next require
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e. Terminal ID Entry: If Terminal I
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a. Merchant Entry Screens. When fir
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0 Press a Function Key1 2 3 Before
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0 Current Amount1 xxxxx.xx2 Enter n
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c. Basic Operation Screens. The K22
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d. Purchase and Card Entry Screens.
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0 1 2 $ xxxxx.xx3 Enter AmountOnce
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i. Purchase Confirmation Screens. I
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j. Diagnostic Screens. While in the
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. Card Entry0 Please Insert1 Navy C
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0 Withdraw $ 10.5312 Confirm OK=Yes
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e. Error Screens.0 Transaction Canc
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2.4 K80 Cashless Automated Teller M
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. Boot Up Screens and Error Screens
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0 Change Terminal1 Identification?2
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Chapter 3General Mess3.1 Background
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2. A K22 Point Of Sale (POS) device
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(3) The cruise coordinator represen
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procedure to perform the refund tra
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paragraph 3.6), there are two prima
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5. The FSO will maintain monthly re
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3.13 General Mess Reports and Forms
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3.13.3 Daily Transaction Detail Rep
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3.13.5 Daily Reconciliation Workshe
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Chapter 4Private Messes4.1 Backgrou
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notation is required to distinguish
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a. The K22 Point-Of-Sale (POS) devi
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d. The treasurer keys the mess bill
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4.8.2 AshoreAshore, the treasurer u
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d. Each day, the treasurer/operator
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Control Log must be adjusted to ref
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of the general mess, an operator ca
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4.17.2 Monthly Merchant Sales Summa
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Page 129 and 130: 4.17.6 Daily/Monthly Reconciliation
Page 131 and 132: Chapter 5MWR5.1 Background ........
Page 133 and 134: slight delay in actual deposits is
Page 135 and 136: transfer from the MWR fund Navy Cas
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Page 139 and 140: 5.12 MWR Reports (examples)In Navy
Page 141 and 142: 5.12.3 Daily Transaction Detail Rep
Page 143 and 144: 5.12.5 Merchant Settlement ReportRu
Page 145 and 146: Chapter 6Post Office6.1 Background.
Page 147 and 148: d. All USPS Postal Money Orders wil
Page 149 and 150: (6) Wait for the process to finish,
Page 151 and 152: 6.11 Post Office Forms and Reports
Page 153 and 154: 6.11.2 Daily ReportIn Navy Cash, al
Page 155 and 156: 6.11.4 Merchant Settlement ReportRu
Page 157 and 158: Chapter 7Ship’s Store7.1 Backgrou
Page 159 and 160: 7.1 BackgroundThis chapter describe
Page 161 and 162: c. Navy Cash ProceduresTo properly
Page 163 and 164: (5) All completed transactions are
Page 165 and 166: (UTC)). The total of the SS-141s wi
Page 167 and 168: file.d. All reports must be signed
Page 169 and 170: a. Adding a New Vending Machine and
Page 171 and 172: Disbursing Officer or Sales Officer
Page 173 and 174: completed between ship and shore. S
Page 175 and 176: 7.6.6 End of the Accounting PeriodA
Page 177: 7.7.3 CAD Failure.a. Troubleshootin
Page 181 and 182: 7.8.4 Vending Machine Daily Transac
Page 183 and 184: 7.8.6 Sample Foreign Concessionaire
Page 185 and 186: Working DraftChapter 8Disbursing an
Page 187 and 188: Working Draft8.4.27 Safe Bank Trans
Page 189 and 190: Working Draft8.15.11 Bulk Card Log.
Page 191 and 192: Working Draft8.1 Backgrounda. This
Page 193 and 194: Working Draft8.2.3 Navy Cash Card L
Page 195 and 196: Working Draftdate in each cardholde
Page 197 and 198: Working Draft8.3.2 Replenishing Nav
Page 199 and 200: Working Draft8.4 Navy Cash Applicat
Page 201 and 202: Working Draft8.4.6 Closing the Navy
Page 203 and 204: Working Draft• Funds Transfer to
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Page 207 and 208: Working Draft(2) The Disbursing Off
Page 209 and 210: Working Draft(6) Miscellaneous Refu
Page 211 and 212: Working Draft(3) Automated Chip-to-
Page 213 and 214: Working Draftb. Bulk Refunds consis
Page 215 and 216: Working Draft8.4.13 Deposit Cash or
Page 217 and 218: Working Draft8.4.14 Daily Cash Tran
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Page 221 and 222: Working Draftf. If a card is blocke
Page 223 and 224: Working Draft(g) The Disbursing Off
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Working Draft8.4.18 Card Reporta. T
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Working Draft8.4.19 Assign Replacem
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Working Draft(3) If a visitor card
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Working Draftcredit union account r
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Working DraftCash accounts and canc
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Working DraftDK1 Curt MapleAnne Map
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Working Drafte. Enroll Without a Te
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Working Draftc. Account information
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Working Draft0,1,2,3 Number of ACH
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Working Draft8.4.23 Note Maintenanc
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Working Draftd. “View Disbursing
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Working Draft(b) When viewing a not
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Working Draftbeen received by the s
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Working Draftminimal user requireme
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Working DraftNOTE: K22s operating i
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Working Draftdeposited at the end o
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Working Draft(3) Merchant Settlemen
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Working DraftReport Purpose Sort Ca
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Working Draftwill be displayed. ROM
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Working Draft8.4.27 Safe Bank Trans
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8.4.28 Operator ID MaintenanceWorki
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Working Draft8.4.29 Vending and Shi
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Working Draft(c) The Disbursing Off
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Working Draftwill be prompted to ve
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Working Draft(5) After all the vend
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Working Draft(b) In the second samp
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Working Draftnecessary (see paragra
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draft8.4.32 View Disk Usage
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Working Draft(1) PRNOC is used for
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Working Draftb. Marine Corps Option
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Working Draft(8) The TFA will credi
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Working DraftDisbursing Officer sho
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Working Draftcardholder SPO informa
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Working DraftLevel 1Disbursing Offi
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Working DraftNOTE: User names are a
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Working Draft(6) Reset Password. To
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Working Draft(b) Click on the “Ad
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Working Draft(b) Overage. The total
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Working DraftReference Explanation
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Working Draftvending machine to an
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Working DraftUnblocking Access to H
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Working Draftday period. The Fraud
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Working Draftinclude new or updated
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Working DraftFigure 1. End-of-Month
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Working Drafte. Prior to preparing
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Working Draft04 = Food Service coll
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Working DraftSAMPLE DD 2657 DATED 2
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Working DraftSAMPLE DD 2657 DATED 2
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Working Draft8.10.2 Schedule of Dep
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Working Draft8.10.3 SF 1219a. Once
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Working DraftSAMPLE SF 1219PAGE 2NC
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Working Draft(2) For most installat
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Working Draftc. Cardholder Request(
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Working Draft8.15 Sample Disbursing
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Working Draft8.15.2 Sample Disbursi
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Working Draft8.15.3 Sample Letter o
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Working DraftNavy Cash and ROM II T
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Working Draft8.15.6 Daily Negative
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8.15.8 Disbursing Accountability Su
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8.15.10 Daily Cash Transaction Ledg
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8.15.12 Card Issue LogNAVY CASH CAR
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TasksSOPReferenceYesNoAre refunds b
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8.15.15 Navy Cash Refund ChitNAVY/M
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8.15.17 Navy Cash Payroll Report
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8.15.19 Daily Blocked Account Repor
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8.15.21 Return Codes and Notificati
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8.15.22 The $25 Vending “Counter
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8.15.24 Cash Verification Team Navy
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8.15.25 Navy Cash Trouble Call Work
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NC SOP Ver 1.12 x-Appendices.doc ii
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A.2 Merchant CardsFor vending opera
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j. Step 10. Repeat Phase 2 Steps 7
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f. Configure the K22. ROM II and Na
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K22 Configuration Settings Workshee
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e. Configure the NavyCash Proxy to
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Account SummaryShows a Summary ofPa
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NC SOP Ver 1.12 x-Appendices.doc D-
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Secondary LoginProvides Access toNa
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Navy Assign LocationAssigns Cardhol
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Card SearchProvides Ability to Loca
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NC SOP Ver 1.12 x-Appendices.doc E-
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NC SOP Ver 1.12 x-Appendices.doc F-
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Block 7. Military Branch (Organizat
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Cambodia ..........................
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Tokelau ...........................
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NC SOP Ver 1.12 x-Appendices.doc F-
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NC SOP Ver 1.12 x-Appendices.doc G-
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3. PRE-ENROLLMENT PROCEDURESa. Hold
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5. POST-ENROLLMENT PROCEDURESa. The
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POLICE REPORTI have or have not r
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NC SOP Ver 1.12 x-Appendices.doc J-
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NC SOP Ver 1.12 x-Appendices.doc J-
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4. NAVY CASH CARD LIMITSa. A $400 d
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c. Suspend Account. Cardholders tra
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J.P. Morgan Chase10430 Highland Man
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14. INDICATE END-OF-DAYa. At the en
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econciled, the Disbursing Officer w
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NC SOP Ver 1.12 x-Appendices.doc K-
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. Once notified, the cardholder sha
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NC SOP Ver 1.12 x-Appendices.doc L-
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8. Damaged Stamps. Damaged stamp bo
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f. The OMM can then take the Navy C
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(1) Option 1 allows the support con
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NC SOP Ver 1.12 x-Appendices.doc O-
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. Monthly Settlement. For some LOA
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. By default, generic private merch
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Enclosure (2)NAVY CASH POINTS OF CO
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Enclosure (4)NAVY CASH POINTS OF CO
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NC SOP Ver 1.12 x-Appendices.doc P-
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6. Pre- and Post-Deployment Groom C
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System AdministrationWhat version o
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Daily Blocked Account Report, 8-61,
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Disbursing OfficerChecklist for Rec
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General, 2-39Terminal ID Entry Scre
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Disbursing Notifications Alerts, 8-
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Schedule of Deposits from Navy Cash
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