Navy Cash Standard Operating Procedures - Financial Management ...

(2) The ship’s store operator inserts the till assignment diskette into the ElectronicPoint-Of-Sale (EPOS) cash register and uploads the data. The operator then logs into the EPOSsystem following the instructions in the ROM II User’s Guide and starts conducting the businessof the day.b. K22 Point-of-Sale (POS) Card Reader(1) Turn On the K22. The ship’s store operator boots up the K22 card reader. TheK22 must be turned on for all transactions including log-on and log-off. See Chapter 2 fordetailed K22 operating instructions.(2) Log on the K22. The K22 must be on line to the Navy Cash server for theoperator to log on. The K22 is turned on by pressing the “OK” key. The operator log-on screen isdisplayed, and the ship’s store operator enters his or her operator ID number into the K22. TheK22 displays a wait screen while processing, and returns to the normal screen when the log-on isaccepted.(3) Log off the K22. The K22 must be on line to the Navy Cash server for theoperator to log off. The ship’s store operator presses the “Off/Cancel” key and presses the “OK”key to confirm log off is desired. At the end of the day, the ship’s store transactions for the dayare processed automatically through the Navy Cash server.(4) Connectivity Problems. With ROM II and Navy Cash not integrated, the K22operates in the normal mode and is connected to the Navy Cash server directly through the ship’sLAN. If connectivity to the server is expected to be a problem, for example, the ship’s LAN isexperiencing problems or the Navy Cash server is down, an operator should remain logged on tothe K22 at the end of the day so that sales transactions can be processed offline the next day evenif connectivity to the Navy Cash server is not available.c. Navy Cash ProceduresTo properly complete a Navy Cash transaction at the register, perform the following steps.(1) At time of sale, the operator scans all items through the cash register. After allitems have been scanned, the operator presses the “END” button on the keyboard. The “CASHPAYMENT FORM” screen appears, and the operator selects the type of tender that will beaccepted. For Navy Cash transactions, the type of tender is “Navy Cash”. The total transactionamount is displayed at the ROM II cash register, and the operator manually enters the total intothe K22 card reader. The total on the K22 must match the total on the cash register.(2) The customer inserts his/her Navy Cash card into the K22 card reader, entersthe PIN number, and then presses the OK button.(3) If there is sufficient value on the card, the K22 card reader authorizes thetransaction and allows the customer to verify the transaction amount. When the customer pressesthe OK button to verify the transaction mount, the K22 card reader subtracts the total amount ofthe sale from the e-purse. The ship’s store operator totals out the sale on the cash register, and theROM II cash register prints out a receipt for the customer.(4) The customer removes his or her card.NC SOP Ver 1.12 Chpt 7 Ship Store.doc 7-6 16-Aug-07