Navy Cash Standard Operating Procedures - Financial Management ...

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Working DraftNavy Cash and ROM II Transactions with Different Dollar AmountsMerchant ID: 800000008458 - SHIP STORE #1Point Of Sale Terminal # 00001002ROM II Transaction Date Navy Cash Amount ROM II Amount ROM II Transaction ID Navy Cash Transaction ID Navy Cash Terminal Number----------------------- ------------------- ------------------- --------------------- ------------------------ -------------------------03/30/2004 14:00:01 $1.50 $3.00 2692004033014000100 11752004033019050700 074820450000000003/30/2004 15:41:23 $13.00 $1.30 2942004033015412300 12302004033020462800 0748204500000000Total for POS Terminal # 00001002: $14.50 $4.30Difference for POS Terminal # 00001002: $10.20Total for Merchant 800000008458: $14.50 $4.30Difference for Merchant 800000008458: $10.20GRAND Total: $14.50 $4.30GRAND Difference: $10.20Merchant ID: 800000008458 - SHIP STORE #1Point Of Sale Terminal # 00001002Transactions that failed in ROM II but succeeded in NavyCashROM II Transaction Date ROM II Transaction Amount ROM II Transaction ID Navy Cash Transaction ID Navy Cash Terminal Number----------------------- ------------------------- --------------------- ------------------------ -------------------------03/30/2004 14:02:36 $5.50 2722004033014023600 11792004033019074300 074820450000000003/30/2004 14:17:28 $0.90 2792004033014172800 11922004033019223400 074820450000000003/30/2004 14:26:41 $4.40 2842004033014264100 12012004033019314700 074820450000000003/30/2004 14:36:02 $0.95 2872004033014360200 12052004033019410900 0748204500000000Total for Point of Sale Terminal # 00001002: $13.50Total for Merchant 800000008458: $13.50GRAND Total: $13.50nc sop ver 1.12 chpt 8 disbursing.doc 8-160 16-Aug-07
Working Draft8.15.5 Disbursing Accountability Detail ReportRun Date/Time: 01/16/2005 08:35:44 GMTDisbursing Accountability Detail ReportLocation: NEVERSAIL FFG 96Report Parameters:Start Date: 01/15/2005 10:10:44End Date: 01/16/2005 08:35:32Merchant Information:Merchant Name: NAVY DISBURSINGMerchant ID: 8000000008448Date Transaction Type Account Name Account # Amount-------------------- --------------------------- ----------------------------- ---------------- ----------------Starting Balance $200.00-------------------- --------------------------- ----------------------------- ---------------- ----------------01/15/2005 12:20:00 Load Cash to Chip TANI, DANIEL 8000000003790 $90.0001/15/2005 12:32:04 Chip withdrawal THOMAS, JOHN 8000000003790 -$40.0001/15/2005 12:48:00 Safe - Deposit Bank, Safe 0 $200.0001/15/2005 13:23:01 Load Cash to Chip DLUAT, THOMAS 8000000003816 $50.0001/15/2005 14:02:05 Chip withdrawal RUSSELL, MARK 8000000003816 -$25.0001/15/2005 14:15:00 Safe - Withdraw Bank, Safe 0 -$150.0001/15/2005 14:28:02 Load Cash to Chip JONES, JOHN 8000000003832 $100.0001/15/2005 14:29:00 Safe - Deposit Bank, Safe 0 $400.0001/15/2005 14:32:03 Load Cash to Chip HANGFU, LEE 8000000003857 50.00-------------------- --------------------------- ----------------------------- ---------------- ----------------Sub Total $675.00-------------------- --------------------------- ----------------------------- ---------------- ----------------01/16/2005 04:20:00 Load Cash to Chip GAMBLE, ERICA 8000000003709 $90.0001/16/2005 05:23:01 Load Cash to Chip BLACKMORE, WILLIAM 8000000003838 $50.0001/15/2005 05:32:00 Safe - Withdraw Bank, Safe 0 -$200.0001/16/2005 05:47:05 Chip withdrawal CHAPLAIN, CHARLES 8000000003845 -$25.0001/16/2005 06:04:02 Load Cash to Chip JONES, JARROD 8000000003844 $100.0001/15/2005 06:16:00 Safe - Withdraw Bank, Safe 0 -$200.0001/16/2005 06:30:03 Load Cash to Chip LEE, ROBERT 8000000003957 50.0001/15/2005 06:49:00 Safe - Deposit Bank, Safe 0 $500.0001/16/2005 07:32:04 Chip withdrawal MOORE, WILLIAM 8000000003740 -$40.00-------------------- --------------------------- ----------------------------- ---------------- ----------------Sub Total $325.00-------------------- --------------------------- ----------------------------- ---------------- ----------------Ending Balance $1200.00-------------------- --------------------------- ----------------------------- ---------------- ----------------nc sop ver 1.12 chpt 8 disbursing.doc 8-161 16-Aug-07
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NAVSUP Publication 727Navy Cash ®
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NAVSUP Publication 727Navy Cash ®
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RECORD OF CHANGESVERSIONNUMBEREFFEC
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VERSIONNUMBEREFFECTIVEDATECHANGE DE
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ContentsChapter 1 Navy Cash Overvie
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Chapter 4 Private Messes ..........
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5.11 Contingency Operations........
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7.8.2 Monthly Merchant Sales Summar
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8.4.36 Access Editor-Access Control
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Appendix E Disbursing Web Site—ww
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Chapter 1Navy Cash ® Overview1.1 R
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1. The cluster server itself consis
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g. NEXCOM Ship’s Store Program Mr
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DDEDDSDFASDISBODMMDOD FMRDSIDSNDSSN
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SIMASODASOPSPOSSACSSECSSNSSPNTFATYC
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3. NORMAL ENROLLMENTAfter the initi
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other personnel who make repeated t
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Room /GuestRetailVending Payment Ty
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ut the funds won’t be available a
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1.10 Web and Telephone Purchases Us
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Chapter 2K22 and K80 Operating Proc
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(b) The operator enters his or her
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c. Download of Sales Transactions f
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(6) Terminal ID — A 16-digit numb
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(5) K22 asks user to select which m
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2.3.5 K22 ScreensThe K22 screen can
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. Set Terminal ID. The next require
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e. Terminal ID Entry: If Terminal I
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a. Merchant Entry Screens. When fir
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0 Press a Function Key1 2 3 Before
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0 Current Amount1 xxxxx.xx2 Enter n
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c. Basic Operation Screens. The K22
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d. Purchase and Card Entry Screens.
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0 1 2 $ xxxxx.xx3 Enter AmountOnce
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i. Purchase Confirmation Screens. I
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j. Diagnostic Screens. While in the
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. Card Entry0 Please Insert1 Navy C
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0 Withdraw $ 10.5312 Confirm OK=Yes
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e. Error Screens.0 Transaction Canc
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2.4 K80 Cashless Automated Teller M
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. Boot Up Screens and Error Screens
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0 Change Terminal1 Identification?2
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Chapter 3General Mess3.1 Background
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2. A K22 Point Of Sale (POS) device
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(3) The cruise coordinator represen
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procedure to perform the refund tra
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paragraph 3.6), there are two prima
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5. The FSO will maintain monthly re
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3.13 General Mess Reports and Forms
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3.13.3 Daily Transaction Detail Rep
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3.13.5 Daily Reconciliation Workshe
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Chapter 4Private Messes4.1 Backgrou
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notation is required to distinguish
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a. The K22 Point-Of-Sale (POS) devi
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d. The treasurer keys the mess bill
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4.8.2 AshoreAshore, the treasurer u
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d. Each day, the treasurer/operator
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Control Log must be adjusted to ref
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of the general mess, an operator ca
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4.17.2 Monthly Merchant Sales Summa
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4.17.4 Monthly Transaction Detail R
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4.17.6 Daily/Monthly Reconciliation
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Chapter 5MWR5.1 Background ........
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slight delay in actual deposits is
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transfer from the MWR fund Navy Cas
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EOD batch and completion of the rou
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5.12 MWR Reports (examples)In Navy
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5.12.3 Daily Transaction Detail Rep
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5.12.5 Merchant Settlement ReportRu
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Chapter 6Post Office6.1 Background.
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d. All USPS Postal Money Orders wil
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(6) Wait for the process to finish,
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6.11 Post Office Forms and Reports
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6.11.2 Daily ReportIn Navy Cash, al
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6.11.4 Merchant Settlement ReportRu
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Chapter 7Ship’s Store7.1 Backgrou
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7.1 BackgroundThis chapter describe
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c. Navy Cash ProceduresTo properly
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(5) All completed transactions are
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(UTC)). The total of the SS-141s wi
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file.d. All reports must be signed
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a. Adding a New Vending Machine and
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Disbursing Officer or Sales Officer
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completed between ship and shore. S
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7.6.6 End of the Accounting PeriodA
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7.7.3 CAD Failure.a. Troubleshootin
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7.8.2 Monthly Merchant Sales Summar
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7.8.4 Vending Machine Daily Transac
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7.8.6 Sample Foreign Concessionaire
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Working DraftChapter 8Disbursing an
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Working Draft8.4.27 Safe Bank Trans
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Working Draft8.15.11 Bulk Card Log.
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Working Draft8.1 Backgrounda. This
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Working Draft8.2.3 Navy Cash Card L
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Working Draftdate in each cardholde
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Working Draft8.3.2 Replenishing Nav
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Working Draft8.4 Navy Cash Applicat
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Working Draft8.4.6 Closing the Navy
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Working Draft• Funds Transfer to
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Working Drafttransaction will be re
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Working Draft(2) The Disbursing Off
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Working Draft(6) Miscellaneous Refu
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Working Draft(3) Automated Chip-to-
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Working Draftb. Bulk Refunds consis
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Working Draft8.4.13 Deposit Cash or
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Working Draft8.4.14 Daily Cash Tran
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draftf. If a card is blocke
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Working Draft(g) The Disbursing Off
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Working Draftwithin five minutes, a
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Working Draft8.4.17 Unblock Carda.
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Working Draft8.4.18 Card Reporta. T
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Working Draft8.4.19 Assign Replacem
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Working Draft(3) If a visitor card
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Working Draftcredit union account r
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Working DraftCash accounts and canc
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Working DraftDK1 Curt MapleAnne Map
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Working Drafte. Enroll Without a Te
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Working Draftc. Account information
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Working Draft0,1,2,3 Number of ACH
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Working Draft8.4.23 Note Maintenanc
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Working Draftd. “View Disbursing
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Working Draft(b) When viewing a not
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Working Draftbeen received by the s
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Working Draftminimal user requireme
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Working DraftNOTE: K22s operating i
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Working Draftdeposited at the end o
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Working Draft(3) Merchant Settlemen
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Working DraftReport Purpose Sort Ca
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Working Draftwill be displayed. ROM
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Working Draft8.4.27 Safe Bank Trans
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8.4.28 Operator ID MaintenanceWorki
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Working Draft8.4.29 Vending and Shi
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Working Draft(c) The Disbursing Off
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Working Draftwill be prompted to ve
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Working Draft(5) After all the vend
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Working Draft(b) In the second samp
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Working Draftnecessary (see paragra
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draft8.4.32 View Disk Usage
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Working Draft(1) PRNOC is used for
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Working Draftb. Marine Corps Option
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Working Draft(8) The TFA will credi
Page 293 and 294: Working DraftDisbursing Officer sho
Page 295 and 296: Working Draftcardholder SPO informa
Page 297 and 298: Working DraftLevel 1Disbursing Offi
Page 299 and 300: Working DraftNOTE: User names are a
Page 301 and 302: Working Draft(6) Reset Password. To
Page 303 and 304: Working Draft(b) Click on the “Ad
Page 305 and 306: Working Draft(b) Overage. The total
Page 307 and 308: Working DraftReference Explanation
Page 309 and 310: Working Draftvending machine to an
Page 311 and 312: Working DraftUnblocking Access to H
Page 313 and 314: Working Draftday period. The Fraud
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Page 317 and 318: Working DraftFigure 1. End-of-Month
Page 319 and 320: Working Drafte. Prior to preparing
Page 321 and 322: Working Draft04 = Food Service coll
Page 323 and 324: Working DraftSAMPLE DD 2657 DATED 2
Page 325 and 326: Working DraftSAMPLE DD 2657 DATED 2
Page 327: Working Draft8.10.2 Schedule of Dep
Page 330 and 331: Working Draft8.10.3 SF 1219a. Once
Page 332 and 333: Working DraftSAMPLE SF 1219PAGE 2NC
Page 334 and 335: Working Draft(2) For most installat
Page 336 and 337: Working Draftc. Cardholder Request(
Page 338 and 339: Working Draft8.15 Sample Disbursing
Page 340 and 341: Working Draft8.15.2 Sample Disbursi
Page 342 and 343: Working Draft8.15.3 Sample Letter o
Page 346 and 347: Working Draft8.15.6 Daily Negative
Page 348 and 349: 8.15.8 Disbursing Accountability Su
Page 350 and 351: 8.15.10 Daily Cash Transaction Ledg
Page 352 and 353: 8.15.12 Card Issue LogNAVY CASH CAR
Page 354 and 355: TasksSOPReferenceYesNoAre refunds b
Page 356 and 357: 8.15.15 Navy Cash Refund ChitNAVY/M
Page 358 and 359: 8.15.17 Navy Cash Payroll Report
Page 360 and 361: 8.15.19 Daily Blocked Account Repor
Page 362 and 363: 8.15.21 Return Codes and Notificati
Page 364 and 365: 8.15.22 The $25 Vending “Counter
Page 366 and 367: 8.15.24 Cash Verification Team Navy
Page 368 and 369: 8.15.25 Navy Cash Trouble Call Work
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Page 372 and 373: A.2 Merchant CardsFor vending opera
Page 374 and 375: j. Step 10. Repeat Phase 2 Steps 7
Page 376 and 377: f. Configure the K22. ROM II and Na
Page 378 and 379: K22 Configuration Settings Workshee
Page 380 and 381: e. Configure the NavyCash Proxy to
Page 382 and 383: Account SummaryShows a Summary ofPa
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Page 386 and 387: Secondary LoginProvides Access toNa
Page 388 and 389: Navy Assign LocationAssigns Cardhol
Page 390 and 391: Card SearchProvides Ability to Loca
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NC SOP Ver 1.12 x-Appendices.doc F-
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Block 7. Military Branch (Organizat
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Cambodia ..........................
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Tokelau ...........................
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NC SOP Ver 1.12 x-Appendices.doc F-
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NC SOP Ver 1.12 x-Appendices.doc G-
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3. PRE-ENROLLMENT PROCEDURESa. Hold
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5. POST-ENROLLMENT PROCEDURESa. The
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NC SOP Ver 1.12 x-Appendices.doc I-
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POLICE REPORTI have or have not r
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NC SOP Ver 1.12 x-Appendices.doc J-
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NC SOP Ver 1.12 x-Appendices.doc J-
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4. NAVY CASH CARD LIMITSa. A $400 d
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c. Suspend Account. Cardholders tra
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J.P. Morgan Chase10430 Highland Man
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14. INDICATE END-OF-DAYa. At the en
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econciled, the Disbursing Officer w
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NC SOP Ver 1.12 x-Appendices.doc K-
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. Once notified, the cardholder sha
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NC SOP Ver 1.12 x-Appendices.doc L-
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8. Damaged Stamps. Damaged stamp bo
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f. The OMM can then take the Navy C
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(1) Option 1 allows the support con
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NC SOP Ver 1.12 x-Appendices.doc O-
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. Monthly Settlement. For some LOA
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. By default, generic private merch
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Enclosure (2)NAVY CASH POINTS OF CO
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Enclosure (4)NAVY CASH POINTS OF CO
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NC SOP Ver 1.12 x-Appendices.doc P-
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6. Pre- and Post-Deployment Groom C
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System AdministrationWhat version o
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Daily Blocked Account Report, 8-61,
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Disbursing OfficerChecklist for Rec
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General, 2-39Terminal ID Entry Scre
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Disbursing Notifications Alerts, 8-
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Schedule of Deposits from Navy Cash
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