Navy Cash Standard Operating Procedures - Financial Management ...

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K22 Configuration Settings WorksheetShip:K22 Location:IP Address:(Computer or Network Drop)Port Number:K22 Serial Number:Variable Value NotesPasswordTerminal IDStateDo Not Force Log OnMerchant ID Function Key 1Event Code Function Key 1Event Code Function Key 2Event Code Function Key 3Merchant ID Function Key 2Event Code Function Key 1Event Code Function Key 2Event Code Function Key 3Merchant ID Function Key 3Event Code Function Key 1Event Code Function Key 2Event Code Function Key 3Amount Function Key 1Amount Function Key 2Amount Function Key 3NC SOP Ver 1.12 x-Appendices.doc B-4 17-Aug-07
Appendix CHow to Set Up Navy Cash and ROM IIC.1 PRE-INSTALLATION STEPSThe installations of the Navy Cash and ROM II software must follow certain guidelines toensure success. Before beginning the software installation, the cash register computer on whichthe ROM II / Navy Cash system will be installed must have the follow options loaded andconfigured.a. The system must run Windows NT 4.0 with Service Pack 6 loaded.b. The system must have a working Network Interface Card (NIC) installed. The NICmust have all drivers loaded and must also be configured for the correct IP Address.c. The computer must have three working COM ports. Normally, ROM II cash registersnormally come with only two COM ports installed. A COM port extender card should beinstalled to ensure the computer has three working COM ports.d. The COM ports must be properly configured. To configure the COM ports go to Start> Settings > Control Panel and select Ports. For each COM port under Ports (COM 1, COM 2,and COM 3) set to the following settings:Baud Rate: 9600Data Bits: 8Parity: NoneStop Bits: 1Flow Control: Nonee. The COM port memory locations (DMA and IRQ settings) must not overlap. Toaccess the memory settings, click on the Advanced button under the Settings for each COM port.C.2 INSTALLATIONOnce the pre-installation steps are completed, the following steps must be performed to fullyinstall the ROM II and Navy Cash systems on the ROM II cash register computer.a. Install the ROM II system. Follow the installation guidelines for the ROM II system.b. Copy the Navy Cash Proxy application onto the machine. Normally, this should beinstalled in the following location: “C:\Program Files\Navy Cash”.c. Create a shortcut in the Startup menu to point to the Navy Cash Proxy application. Toaccess the startup menu, navigate to “c:\winnt\Profiles\All Users\Start Menu\Programs\Startup”and install the shortcut there. To create a shortcut, click on File > New > Shortcut and follow thedirections.d. Once the Navy Cash Proxy application and associated shortcut are installed, doubleclick on the shortcut to start the application. It will display an icon in the System Tray. Click onthe icon to display the Navy Cash Proxy settings.NC SOP Ver 1.12 x-Appendices.doc C-1 17-Aug-07
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NAVSUP Publication 727Navy Cash ®
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NAVSUP Publication 727Navy Cash ®
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RECORD OF CHANGESVERSIONNUMBEREFFEC
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VERSIONNUMBEREFFECTIVEDATECHANGE DE
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ContentsChapter 1 Navy Cash Overvie
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Chapter 4 Private Messes ..........
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5.11 Contingency Operations........
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7.8.2 Monthly Merchant Sales Summar
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8.4.36 Access Editor-Access Control
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Appendix E Disbursing Web Site—ww
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Chapter 1Navy Cash ® Overview1.1 R
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1. The cluster server itself consis
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g. NEXCOM Ship’s Store Program Mr
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DDEDDSDFASDISBODMMDOD FMRDSIDSNDSSN
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SIMASODASOPSPOSSACSSECSSNSSPNTFATYC
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3. NORMAL ENROLLMENTAfter the initi
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other personnel who make repeated t
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Room /GuestRetailVending Payment Ty
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ut the funds won’t be available a
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1.10 Web and Telephone Purchases Us
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Chapter 2K22 and K80 Operating Proc
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(b) The operator enters his or her
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c. Download of Sales Transactions f
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(6) Terminal ID — A 16-digit numb
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(5) K22 asks user to select which m
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2.3.5 K22 ScreensThe K22 screen can
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. Set Terminal ID. The next require
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e. Terminal ID Entry: If Terminal I
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a. Merchant Entry Screens. When fir
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0 Press a Function Key1 2 3 Before
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0 Current Amount1 xxxxx.xx2 Enter n
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c. Basic Operation Screens. The K22
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d. Purchase and Card Entry Screens.
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0 1 2 $ xxxxx.xx3 Enter AmountOnce
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i. Purchase Confirmation Screens. I
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j. Diagnostic Screens. While in the
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. Card Entry0 Please Insert1 Navy C
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0 Withdraw $ 10.5312 Confirm OK=Yes
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e. Error Screens.0 Transaction Canc
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2.4 K80 Cashless Automated Teller M
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. Boot Up Screens and Error Screens
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0 Change Terminal1 Identification?2
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Chapter 3General Mess3.1 Background
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2. A K22 Point Of Sale (POS) device
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(3) The cruise coordinator represen
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procedure to perform the refund tra
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paragraph 3.6), there are two prima
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5. The FSO will maintain monthly re
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3.13 General Mess Reports and Forms
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3.13.3 Daily Transaction Detail Rep
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3.13.5 Daily Reconciliation Workshe
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Chapter 4Private Messes4.1 Backgrou
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notation is required to distinguish
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a. The K22 Point-Of-Sale (POS) devi
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d. The treasurer keys the mess bill
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4.8.2 AshoreAshore, the treasurer u
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d. Each day, the treasurer/operator
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Control Log must be adjusted to ref
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of the general mess, an operator ca
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4.17.2 Monthly Merchant Sales Summa
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4.17.4 Monthly Transaction Detail R
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4.17.6 Daily/Monthly Reconciliation
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Chapter 5MWR5.1 Background ........
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slight delay in actual deposits is
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transfer from the MWR fund Navy Cas
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EOD batch and completion of the rou
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5.12 MWR Reports (examples)In Navy
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5.12.3 Daily Transaction Detail Rep
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5.12.5 Merchant Settlement ReportRu
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Chapter 6Post Office6.1 Background.
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d. All USPS Postal Money Orders wil
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(6) Wait for the process to finish,
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6.11 Post Office Forms and Reports
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6.11.2 Daily ReportIn Navy Cash, al
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6.11.4 Merchant Settlement ReportRu
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Chapter 7Ship’s Store7.1 Backgrou
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7.1 BackgroundThis chapter describe
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c. Navy Cash ProceduresTo properly
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(5) All completed transactions are
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(UTC)). The total of the SS-141s wi
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file.d. All reports must be signed
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a. Adding a New Vending Machine and
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Disbursing Officer or Sales Officer
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completed between ship and shore. S
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7.6.6 End of the Accounting PeriodA
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7.7.3 CAD Failure.a. Troubleshootin
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7.8.2 Monthly Merchant Sales Summar
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7.8.4 Vending Machine Daily Transac
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7.8.6 Sample Foreign Concessionaire
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Working DraftChapter 8Disbursing an
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Working Draft8.4.27 Safe Bank Trans
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Working Draft8.15.11 Bulk Card Log.
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Working Draft8.1 Backgrounda. This
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Working Draft8.2.3 Navy Cash Card L
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Working Draftdate in each cardholde
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Working Draft8.3.2 Replenishing Nav
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Working Draft8.4 Navy Cash Applicat
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Working Draft8.4.6 Closing the Navy
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Working Draft• Funds Transfer to
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Working Drafttransaction will be re
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Working Draft(2) The Disbursing Off
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Working Draft(6) Miscellaneous Refu
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Working Draft(3) Automated Chip-to-
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Working Draftb. Bulk Refunds consis
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Working Draft8.4.13 Deposit Cash or
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Working Draft8.4.14 Daily Cash Tran
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draftf. If a card is blocke
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Working Draft(g) The Disbursing Off
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Working Draftwithin five minutes, a
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Working Draft8.4.17 Unblock Carda.
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Working Draft8.4.18 Card Reporta. T
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Working Draft8.4.19 Assign Replacem
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Working Draft(3) If a visitor card
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Working Draftcredit union account r
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Working DraftCash accounts and canc
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Working DraftDK1 Curt MapleAnne Map
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Working Drafte. Enroll Without a Te
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Working Draftc. Account information
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Working Draft0,1,2,3 Number of ACH
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Working Draft8.4.23 Note Maintenanc
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Working Draftd. “View Disbursing
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Working Draft(b) When viewing a not
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Working Draftbeen received by the s
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Working Draftminimal user requireme
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Working DraftNOTE: K22s operating i
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Working Draftdeposited at the end o
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Working Draft(3) Merchant Settlemen
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Working DraftReport Purpose Sort Ca
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Working Draftwill be displayed. ROM
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Working Draft8.4.27 Safe Bank Trans
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8.4.28 Operator ID MaintenanceWorki
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Working Draft8.4.29 Vending and Shi
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Working Draft(c) The Disbursing Off
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Working Draftwill be prompted to ve
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Working Draft(5) After all the vend
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Working Draft(b) In the second samp
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Working Draftnecessary (see paragra
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draft8.4.32 View Disk Usage
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Working Draft(1) PRNOC is used for
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Working Draftb. Marine Corps Option
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Working Draft(8) The TFA will credi
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Working DraftDisbursing Officer sho
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Working Draftcardholder SPO informa
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Working DraftLevel 1Disbursing Offi
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Working DraftNOTE: User names are a
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Working Draft(6) Reset Password. To
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Working Draft(b) Click on the “Ad
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Working Draft(b) Overage. The total
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Working DraftReference Explanation
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Working Draftvending machine to an
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Working DraftUnblocking Access to H
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Working Draftday period. The Fraud
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Working Draftinclude new or updated
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Working DraftFigure 1. End-of-Month
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Working Drafte. Prior to preparing
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Working Draft04 = Food Service coll
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Working DraftSAMPLE DD 2657 DATED 2
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Working DraftSAMPLE DD 2657 DATED 2
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Page 338 and 339: Working Draft8.15 Sample Disbursing
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Page 344 and 345: Working DraftNavy Cash and ROM II T
Page 346 and 347: Working Draft8.15.6 Daily Negative
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Page 350 and 351: 8.15.10 Daily Cash Transaction Ledg
Page 352 and 353: 8.15.12 Card Issue LogNAVY CASH CAR
Page 354 and 355: TasksSOPReferenceYesNoAre refunds b
Page 356 and 357: 8.15.15 Navy Cash Refund ChitNAVY/M
Page 358 and 359: 8.15.17 Navy Cash Payroll Report
Page 360 and 361: 8.15.19 Daily Blocked Account Repor
Page 362 and 363: 8.15.21 Return Codes and Notificati
Page 364 and 365: 8.15.22 The $25 Vending “Counter
Page 366 and 367: 8.15.24 Cash Verification Team Navy
Page 368 and 369: 8.15.25 Navy Cash Trouble Call Work
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Page 372 and 373: A.2 Merchant CardsFor vending opera
Page 374 and 375: j. Step 10. Repeat Phase 2 Steps 7
Page 376 and 377: f. Configure the K22. ROM II and Na
Page 380 and 381: e. Configure the NavyCash Proxy to
Page 382 and 383: Account SummaryShows a Summary ofPa
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Page 386 and 387: Secondary LoginProvides Access toNa
Page 388 and 389: Navy Assign LocationAssigns Cardhol
Page 390 and 391: Card SearchProvides Ability to Loca
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Page 396 and 397: Block 7. Military Branch (Organizat
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Page 406 and 407: 3. PRE-ENROLLMENT PROCEDURESa. Hold
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Page 412 and 413: POLICE REPORTI have or have not r
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Page 418 and 419: 4. NAVY CASH CARD LIMITSa. A $400 d
Page 420 and 421: c. Suspend Account. Cardholders tra
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NC SOP Ver 1.12 x-Appendices.doc K-
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. Once notified, the cardholder sha
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8. Damaged Stamps. Damaged stamp bo
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f. The OMM can then take the Navy C
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(1) Option 1 allows the support con
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NC SOP Ver 1.12 x-Appendices.doc O-
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. Monthly Settlement. For some LOA
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. By default, generic private merch
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Enclosure (2)NAVY CASH POINTS OF CO
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Enclosure (4)NAVY CASH POINTS OF CO
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6. Pre- and Post-Deployment Groom C
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System AdministrationWhat version o
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Daily Blocked Account Report, 8-61,
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Disbursing OfficerChecklist for Rec
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General, 2-39Terminal ID Entry Scre
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Disbursing Notifications Alerts, 8-
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Schedule of Deposits from Navy Cash
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