Navy Cash Standard Operating Procedures - Financial Management ...

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DAILY MONEY ORDERSMO SER NUM USED MO ISSUED FEES MO SER NUM USED MO ISSUED FEES1234567890 $100.00 0.25 1234567791 $200.00 0.251234567891 $100.00 0.25 1234567792 $130.72 0.251234567892 $79.25 0.25TOTAL MO ISS/FEESGT MO ISS/FEES$279.25$609.97$$0.751.25TOTAL MO ISS/FEES $330.72 $$0.50-NO FEES$ -$ -Paid MO:TOTAL DEBIT/CREDIT $ 611.22$ -$ -Back of PS Form 1412NC SOP Ver 1.12 Chpt 6 Post Office.doc 6-8 10-Aug-07
6.11.2 Daily ReportIn <strong>Navy</strong> <strong>Cash</strong>, all dates and times are recorded and reported in Greenwich Mean Time(GMT) (Coordinated Universal Time (UTC)).Run Date: 05/17/2005 Run Time: 17:08:16Report Name: NC_133Start Date: 05/16/2005 End Date:: 05/17/2005Merchant SalesMerchant Name Merchant ID Total Amount Transaction Count-------------------------- ---------------- ------------ ----------------WARDROOM MESS – FOOD 800000003675 102.75 3WARDROOM MESS – DUES 800000003677 28.50 2NAVY DISBURSING 800000003693 150.50 6POST OFFICE – STAMPS 800000003695 11.10 6POST OFFICE – MONEY ORDERS 800000003697 611.22 5POST OFFICE – METERED MAIL 800000003699 150.00 10SHIP STORE #1 800000003701 1120.35 110NAVY MWR 800000003705 90.00 6VENDING STORE ITEMS VMCAND0000000001 10.60 20VENDING STORE ITEMS VMCAND0000000001 40.00 80VENDING SODA VMCAND0000000001 45.50 91VENDING SODA VMCAND0000000001 26.50 53VENDING SODA VMCAND0000000001 85.00 170VENDING SODA VMCAND0000000001 24.00 48-------------------------- ---------------- ------------ ----------------NC SOP Ver 1.12 Chpt 6 Post Office.doc 6-9 10-Aug-07
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NAVSUP Publication 727Navy Cash ®
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NAVSUP Publication 727Navy Cash ®
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RECORD OF CHANGESVERSIONNUMBEREFFEC
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VERSIONNUMBEREFFECTIVEDATECHANGE DE
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ContentsChapter 1 Navy Cash Overvie
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Chapter 4 Private Messes ..........
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5.11 Contingency Operations........
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7.8.2 Monthly Merchant Sales Summar
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8.4.36 Access Editor-Access Control
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Appendix E Disbursing Web Site—ww
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Chapter 1Navy Cash ® Overview1.1 R
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1. The cluster server itself consis
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g. NEXCOM Ship’s Store Program Mr
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DDEDDSDFASDISBODMMDOD FMRDSIDSNDSSN
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SIMASODASOPSPOSSACSSECSSNSSPNTFATYC
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3. NORMAL ENROLLMENTAfter the initi
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other personnel who make repeated t
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Room /GuestRetailVending Payment Ty
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ut the funds won’t be available a
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1.10 Web and Telephone Purchases Us
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Chapter 2K22 and K80 Operating Proc
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(b) The operator enters his or her
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c. Download of Sales Transactions f
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(6) Terminal ID — A 16-digit numb
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(5) K22 asks user to select which m
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2.3.5 K22 ScreensThe K22 screen can
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. Set Terminal ID. The next require
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e. Terminal ID Entry: If Terminal I
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a. Merchant Entry Screens. When fir
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0 Press a Function Key1 2 3 Before
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0 Current Amount1 xxxxx.xx2 Enter n
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c. Basic Operation Screens. The K22
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d. Purchase and Card Entry Screens.
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0 1 2 $ xxxxx.xx3 Enter AmountOnce
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i. Purchase Confirmation Screens. I
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j. Diagnostic Screens. While in the
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. Card Entry0 Please Insert1 Navy C
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0 Withdraw $ 10.5312 Confirm OK=Yes
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e. Error Screens.0 Transaction Canc
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2.4 K80 Cashless Automated Teller M
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. Boot Up Screens and Error Screens
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0 Change Terminal1 Identification?2
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Chapter 3General Mess3.1 Background
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2. A K22 Point Of Sale (POS) device
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(3) The cruise coordinator represen
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procedure to perform the refund tra
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paragraph 3.6), there are two prima
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Page 103 and 104: 3.13 General Mess Reports and Forms
Page 105 and 106: 3.13.3 Daily Transaction Detail Rep
Page 107 and 108: 3.13.5 Daily Reconciliation Workshe
Page 109 and 110: Chapter 4Private Messes4.1 Backgrou
Page 111 and 112: notation is required to distinguish
Page 113 and 114: a. The K22 Point-Of-Sale (POS) devi
Page 115 and 116: d. The treasurer keys the mess bill
Page 117 and 118: 4.8.2 AshoreAshore, the treasurer u
Page 119 and 120: d. Each day, the treasurer/operator
Page 121 and 122: Control Log must be adjusted to ref
Page 123 and 124: of the general mess, an operator ca
Page 125 and 126: 4.17.2 Monthly Merchant Sales Summa
Page 127 and 128: 4.17.4 Monthly Transaction Detail R
Page 129 and 130: 4.17.6 Daily/Monthly Reconciliation
Page 131 and 132: Chapter 5MWR5.1 Background ........
Page 133 and 134: slight delay in actual deposits is
Page 135 and 136: transfer from the MWR fund Navy Cas
Page 137 and 138: EOD batch and completion of the rou
Page 139 and 140: 5.12 MWR Reports (examples)In Navy
Page 141 and 142: 5.12.3 Daily Transaction Detail Rep
Page 143 and 144: 5.12.5 Merchant Settlement ReportRu
Page 145 and 146: Chapter 6Post Office6.1 Background.
Page 147 and 148: d. All USPS Postal Money Orders wil
Page 149 and 150: (6) Wait for the process to finish,
Page 151: 6.11 Post Office Forms and Reports
Page 155 and 156: 6.11.4 Merchant Settlement ReportRu
Page 157 and 158: Chapter 7Ship’s Store7.1 Backgrou
Page 159 and 160: 7.1 BackgroundThis chapter describe
Page 161 and 162: c. Navy Cash ProceduresTo properly
Page 163 and 164: (5) All completed transactions are
Page 165 and 166: (UTC)). The total of the SS-141s wi
Page 167 and 168: file.d. All reports must be signed
Page 169 and 170: a. Adding a New Vending Machine and
Page 171 and 172: Disbursing Officer or Sales Officer
Page 173 and 174: completed between ship and shore. S
Page 175 and 176: 7.6.6 End of the Accounting PeriodA
Page 177 and 178: 7.7.3 CAD Failure.a. Troubleshootin
Page 179 and 180: 7.8.2 Monthly Merchant Sales Summar
Page 181 and 182: 7.8.4 Vending Machine Daily Transac
Page 183 and 184: 7.8.6 Sample Foreign Concessionaire
Page 185 and 186: Working DraftChapter 8Disbursing an
Page 187 and 188: Working Draft8.4.27 Safe Bank Trans
Page 189 and 190: Working Draft8.15.11 Bulk Card Log.
Page 191 and 192: Working Draft8.1 Backgrounda. This
Page 193 and 194: Working Draft8.2.3 Navy Cash Card L
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Page 197 and 198: Working Draft8.3.2 Replenishing Nav
Page 199 and 200: Working Draft8.4 Navy Cash Applicat
Page 201 and 202: Working Draft8.4.6 Closing the Navy
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Working Draft• Funds Transfer to
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Working Drafttransaction will be re
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Working Draft(2) The Disbursing Off
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Working Draft(6) Miscellaneous Refu
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Working Draft(3) Automated Chip-to-
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Working Draftb. Bulk Refunds consis
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Working Draft8.4.13 Deposit Cash or
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Working Draft8.4.14 Daily Cash Tran
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draftf. If a card is blocke
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Working Draft(g) The Disbursing Off
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Working Draftwithin five minutes, a
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Working Draft8.4.17 Unblock Carda.
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Working Draft8.4.18 Card Reporta. T
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Working Draft8.4.19 Assign Replacem
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Working Draft(3) If a visitor card
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Working Draftcredit union account r
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Working DraftCash accounts and canc
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Working DraftDK1 Curt MapleAnne Map
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Working Drafte. Enroll Without a Te
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Working Draftc. Account information
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Working Draft0,1,2,3 Number of ACH
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Working Draft8.4.23 Note Maintenanc
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Working Draftd. “View Disbursing
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Working Draft(b) When viewing a not
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Working Draftbeen received by the s
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Working Draftminimal user requireme
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Working DraftNOTE: K22s operating i
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Working Draftdeposited at the end o
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Working Draft(3) Merchant Settlemen
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Working DraftReport Purpose Sort Ca
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Working Draftwill be displayed. ROM
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Working Draft8.4.27 Safe Bank Trans
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8.4.28 Operator ID MaintenanceWorki
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Working Draft8.4.29 Vending and Shi
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Working Draft(c) The Disbursing Off
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Working Draftwill be prompted to ve
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Working Draft(5) After all the vend
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Working Draft(b) In the second samp
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Working Draftnecessary (see paragra
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draft8.4.32 View Disk Usage
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Working Draft(1) PRNOC is used for
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Working Draftb. Marine Corps Option
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Working Draft(8) The TFA will credi
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Working DraftDisbursing Officer sho
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Working Draftcardholder SPO informa
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Working DraftLevel 1Disbursing Offi
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Working DraftNOTE: User names are a
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Working Draft(6) Reset Password. To
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Working Draft(b) Click on the “Ad
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Working Draft(b) Overage. The total
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Working DraftReference Explanation
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Working Draftvending machine to an
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Working DraftUnblocking Access to H
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Working Draftday period. The Fraud
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Working Draftinclude new or updated
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Working DraftFigure 1. End-of-Month
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Working Drafte. Prior to preparing
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Working Draft04 = Food Service coll
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Working DraftSAMPLE DD 2657 DATED 2
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Working DraftSAMPLE DD 2657 DATED 2
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Working Draft8.10.2 Schedule of Dep
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Working Draft8.10.3 SF 1219a. Once
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Working DraftSAMPLE SF 1219PAGE 2NC
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Working Draft(2) For most installat
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Working Draftc. Cardholder Request(
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Working Draft8.15 Sample Disbursing
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Working Draft8.15.2 Sample Disbursi
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Working Draft8.15.3 Sample Letter o
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Working DraftNavy Cash and ROM II T
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Working Draft8.15.6 Daily Negative
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8.15.8 Disbursing Accountability Su
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8.15.10 Daily Cash Transaction Ledg
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8.15.12 Card Issue LogNAVY CASH CAR
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TasksSOPReferenceYesNoAre refunds b
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8.15.15 Navy Cash Refund ChitNAVY/M
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8.15.17 Navy Cash Payroll Report
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8.15.19 Daily Blocked Account Repor
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8.15.21 Return Codes and Notificati
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8.15.22 The $25 Vending “Counter
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8.15.24 Cash Verification Team Navy
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8.15.25 Navy Cash Trouble Call Work
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NC SOP Ver 1.12 x-Appendices.doc ii
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A.2 Merchant CardsFor vending opera
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j. Step 10. Repeat Phase 2 Steps 7
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f. Configure the K22. ROM II and Na
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K22 Configuration Settings Workshee
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e. Configure the NavyCash Proxy to
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Account SummaryShows a Summary ofPa
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NC SOP Ver 1.12 x-Appendices.doc D-
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Secondary LoginProvides Access toNa
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Navy Assign LocationAssigns Cardhol
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Card SearchProvides Ability to Loca
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NC SOP Ver 1.12 x-Appendices.doc E-
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NC SOP Ver 1.12 x-Appendices.doc F-
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Block 7. Military Branch (Organizat
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Cambodia ..........................
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Tokelau ...........................
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NC SOP Ver 1.12 x-Appendices.doc F-
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NC SOP Ver 1.12 x-Appendices.doc G-
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3. PRE-ENROLLMENT PROCEDURESa. Hold
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5. POST-ENROLLMENT PROCEDURESa. The
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NC SOP Ver 1.12 x-Appendices.doc I-
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POLICE REPORTI have or have not r
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NC SOP Ver 1.12 x-Appendices.doc J-
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NC SOP Ver 1.12 x-Appendices.doc J-
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4. NAVY CASH CARD LIMITSa. A $400 d
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c. Suspend Account. Cardholders tra
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J.P. Morgan Chase10430 Highland Man
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14. INDICATE END-OF-DAYa. At the en
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econciled, the Disbursing Officer w
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NC SOP Ver 1.12 x-Appendices.doc K-
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. Once notified, the cardholder sha
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NC SOP Ver 1.12 x-Appendices.doc L-
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8. Damaged Stamps. Damaged stamp bo
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f. The OMM can then take the Navy C
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(1) Option 1 allows the support con
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NC SOP Ver 1.12 x-Appendices.doc O-
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. Monthly Settlement. For some LOA
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. By default, generic private merch
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Enclosure (2)NAVY CASH POINTS OF CO
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Enclosure (4)NAVY CASH POINTS OF CO
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NC SOP Ver 1.12 x-Appendices.doc P-
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6. Pre- and Post-Deployment Groom C
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System AdministrationWhat version o
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Daily Blocked Account Report, 8-61,
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Disbursing OfficerChecklist for Rec
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General, 2-39Terminal ID Entry Scre
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Disbursing Notifications Alerts, 8-
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Schedule of Deposits from Navy Cash
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