Navy Cash Standard Operating Procedures - Financial Management ...

4. NAVY CASH CARD LIMITSa. A $400 daily maximum limit on transfers of funds from an cardholder’s bank orcredit union account to his or her Navy Cash account is pre-set as a part of a cardholder’scustomer profile. The Disbursing Officer, through the Navy Cash web site, can reduce this limit,if necessary, for individual cardholders.b. No more than $1,000 can be loaded on the electronic purse. This is limit is pre-set asa part of a cardholder’s customer profile. The Disbursing Officer, through the Navy Cash website, can reduce this limit, if necessary, for individual cards.5. CUSTODY OF NAVY CASH CARDSa. The Disbursing Officer is responsible for maintaining the stock of Navy Cashtemporary and visitor cards. Navy Cash cards shall be safeguarded in accordance with theprocedures for blank Treasury checks prescribed in Chapter 7, of reference (a).b. The Disbursing Officer may delegate the responsibility for custody of Navy Cashcards to a representative designated in writing.c. A Bulk Navy Cash Card Log shall be maintained for each type of card, whichcontains the Navy Cash card number, name, date, and signature of the person to whom a workingstock of Navy Cash Cards is issued. Unused working stock shall be returned to the DisbursingOfficer or designated representative at the end of each day.d. All Navy Cash cards shall be inventoried at least once each month, and an entry shallbe made in the Bulk Navy Cash Card Log to document the inventory. A detailed record of theinventory, to include total cards on hand and sequential serial numbers, by card type, shall beretained in the disbursing office, and a copy shall be given to the quarterly cash verification teamas an attachment to their quarterly verification report.e. A separate Navy Cash Card Issue Log shall be maintained, which contains the lastfour digits of the card number, name and last four digits of the Social Security Number (SSN) ofthe card owner, issue date, signature of the recipient, date returned for visitor and temporaryNavy Cash cards, and the name and signature of the issuer.f. Cards for newly enrolled personnel shall be issued as described in references (a) and(b).g. Replacement cards shall be issued as described in references (a) and (b).6. CUSTODY OF SPARE K22 POINT-OF-SALE DEVICES.In accordance with reference (a), the Disbursing Officer will be responsible for control of allspare K22 Point-of-Sale (POS) devices held in ready reserve, and the Sales Officer, for all sparevending machine Card Access Devices (also known as Card Accepting Devices) (CADs). Whena K22 or CAD has transactions that have been recorded (stored) but have not yet beendownloaded to the server, it should be kept in a safe, for example, the Disbursing Officer’s safe.Spare K22s and CADs that do not have transactions stored on them should be kept either in asafe or in a secure storeroom or space on the ship that is locked when not occupied and haslimited access, for example, the disbursing officer or sales office. For the K80 Cashless ATM,one of the installed K80s is considered an “online” spare, that is, if one K80 fails, at least oneother K80 is immediately available to support Navy Cash transactions.NC SOP Ver 1.12 x-Appendices.doc K-2 17-Aug-07